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HomeMy WebLinkAboutAGENDA REPORT 2002 0206 CC REG ITEM 09DITEM I. D. MOORPARK CITY COUNCIL,.. AGENDA REPORT REPORT To: Honorable City Council From: Nancy Burns, Senior Management Analyst Date: January 24, 2001 (CC Meeting of February 6, 2002) Subject: CONSIDER PROPOSALS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS ($197,623) FOR FY 2002/2003 BACKGROUND This report will introduce key excerpts from nine (9) proposals the City received in response to a Request for Project Proposals for CDBG funds for FY 2002/2003, issued December 10, 2001. Complete proposals and the Consolidated Plan are available in the Conference Room for Council review. The last section of the Consolidated Plan (Section VI) is the Annual Action Plan. CDBG projects are expected to address the unmet needs of low income persons as identified in the Consolidated Plan. Eligible recipients are those whose income does not exceed 80% of area median income. Area median income currently is $71,800 for a family of four (4) . DISCUSSION Moorpark is expected to receive $197,623 in CDBG funds for FY 2002/2003, a two per cent (2 %) decrease in funding from the previous year. Last year's funding allocation was $202,206. Public Service programs may be considered for funding based on anticipation of increased levels of service, or to assist in establishing a new service. A maximum of fifteen per cent (15 %) of the annual allocation, or $29,643, may be allocated for Public Service projects this year, per HUD guidelines. Eight (8) proposals for Public Service projects were received, 400149 Honorable City Council Date 01/24/02 Page 2 totaling eighty thousand seventy -two dollars ($80,072). One (1) proposal for a Public Improvement project was received, for ten thousand dollars ($10,000). This year's applications have been summarized as Attachment "A ". Attachments "B" and "C" provide an overview of past CDBG funding. Excerpts taken directly from each of this year's proposals follow this report and its attachments. All three Public Service programs funded last year are among this year's applicants for Public Service funds. These include the Catholic Charities Community Services Program, providing emergency assistance and referrals to low income residents; the Senior Nutrition Program, providing nutritious noon meals on a congregate basis and home delivery for homebound seniors; and Senior Center Operations (Part -time Staff Assistance), providing staff assistance for administrative functions and coordination of activities at Moorpark's Senior Center. Public Service proposals for programs not currently funded include the following: 1. Food Transportation Services and Bulk Food Purchase for the existing Brown Bag for Seniors Program, submitted by Food Share; 2. Subsidized Therapy Vouchers for Seniors to provide free counseling services, submitted by Interface Children Family Services; 3. Long -term Care Ombudsman Program to provide advocacy and support services for seniors in long -term care facilities and assistance for individuals placing loved ones in long -term care, submitted by Long -term Care Services; 4. Re- employment Assistance to provide employment counseling, job skills development, employer contacts, job interview preparation, as well as other support as needed, such as transportation, haircuts, clothing, and referrals for additional services, submitted by Lutheran Social Services; and 5. Expansion of Adult Athletes Services to provide transportation, equipment and uniforms for adult mentally retarded athletes to participate in softball, volleyball and 000150 Honorable City Council Date 01/24/02 Page 3 basketball competitions, Olympics. submitted by Ventura County Special The Public Improvement proposal, submitted by RAIN, requests funds to continue the rehabilitation of its Lewis Road site, including renovation of the children's play yard; exterior lighting, fencing and security system; relocation of electrical service to the main building; and rehabilitation and installation of donated kitchen equipment. As a Public Improvement project which benefits homeless families and individuals, this project is not subject to the Public Service funding limit. Joint Powers Agreements (JPAs) between the City and the County may be considered for some programs, enabling administrative functions for these programs to be assumed by the County. In the past, the County has offered to participate in JPAs for the Long -term Care Ombudsman Program, RAIN, Food Share, and Fair Housing Counseling, which is considered an Administrative program. Given an allocation of $197,623, staff recommends funding levels as shown in Table 1 below. Table 1: FUNDING RECOMMENDATIONS BY CATEGORY FUNDING CATEGORY HUD LIMIT STAFF REQUEST Administration (including Fair Housing Counseling) $24,580 $24,580 Public Service $29,643 $29,643 Affordable Housing, Code Enforcement, Public Improvements, Economic Development $143,400 $143,400 Total Funding $197,6231 $197,623 000151 Honorable City Council Date 01/24/02 Page 4 STAFF RECOMMENDATION 1. Open public hearing and receive public testimony for consideration in the appropriation of FY 2002/2003 CDBG funds estimated to total $197,623; close public hearing; 2. Refer this matter to the Budget and Finance Committee for review prior to the next regularly scheduled Council meeting, directing the Committee to prepare a recommendation for final appropriations for Council's consideration at the regular meeting scheduled for March 6, 2002; 3. Continue this item to the meeting of March 6, 2002. Attachments: A Summary of Proposals for FY 2002/2003 B Overview of Past CDBG Funding: Public Service Projects C Overview of Past CDBG Funding: Other Categories Excerpts from Proposals Submitted for FY 2002/2003 ®®®JL52 Organization PUBLIC SERVICES Catholic Charities Food Share Human Services Agency Interface Children Family Services Long Term Care Services Lutheran Social Services Special Olympics City of Moorpark Subtotal (Public Services) CAPITAL IMPROVEMENTS RAIN Project Subtotal (Capital Improvements) 0 GRAND TOTAL (ALL PROPOSALS) 0 N C!7 Proposals Recd FY 2002 -2003 Attachment A CDBG Proposals Received for FY 2002/2003 Number of Number of Name of Project Anticipated Anticipated Moorpark County Beneficiaries Beneficiaries Community Services Program Food Transportation Services/ Bulk Food Purchase for Seniors Senior Nutrition Subsidized Therapy Vouchers for Seniors Long Term Care Ombudsman Re- Employment Assistance Adult Athletes Services Senior Center Staff Rehabilitation 5,000 1872/ 65 200 15 N/A N/A N/A N/A Page 1 of 1 Amount Category Requested Total Request $23,370 $3,000 $11,000 $3,702 160 9,266 $3,000 150 UNKNOWN $20,000 47 N/A $3,000 1,250 N/A $13,000 0 $80,072 $10,000 $10,000 $90,072 1/24/2002 Program PUBLIC SERVICES Adult Literacy $8,000 $5,000 $5,000 $5,000 Catholic Charities $7,500 $7,500 $8,000 Child Health Care Homeless Ombudsman $500 $500 $500 $2,000 Legal Services $563 $7,000 $1,200 $3,650 $4,506 Long -term Care Ombudsman $2,500 $1,000 $2,000 PDAP/Teen Counseling Senior Center Part-time Staff Senior Equipment $1,987 Senior Survivalmobile Senior Lifeline Senior Nutrition Vocational Training Attachment B CDBG OVERVIEW OF PAST FUNDING: PUBLIC SERVICES 1989/90 1990191 1991/92 1992/93 1993/94 1994195 1995/96 1996/97 1997/98 1998/99 1999/2000 200012001 2001/2002 $5,000 $5,000 $3,600 $1,000 $1,000 $8,000 $8,000 $6,000 $6,200 $9,097 $5,366 $7,293 $7,330 $4,591 $2,000 $2,000 $4,506 $1,884 $2,000 $2,000 $2,790 $3,300 $3,000 $1,964 $1,500 $9,200 $10,100 $13,000 $12,000 $12,000 $1,000 $5,480 $10,000 $10,000 $10,500 $10,000 $10,000 $12,000 $12,000 $9,000 $9,000 $9,000 $10,000 $10,000 $10,000 $5,437 TOTAL (All Public Service projects) NOTE: Program year 1989 was the first year Public Service projects were funded in Moorpark. gverview of Past Funding: Public Services A TOTAL $38,600 $80,286 $6,591 $5,500 $27,309 $16,554 $1,500 $56,300 $1,987 $1,000 $5,480 $131,500 $5,437 $378,044 1/24/2002 C Attachment C CDBG OVERVIEW OF PAST FUNDING: OTHER CATEGORIES Category Total Organization Amount Funding AFFORDABLE HOUSING CEDC $53,540 Networking $5,000 Property acquisition $11,728 Undefined projects $238,918 Total (Affordable Housing) $309,186 CODE ENFORCEMENT Code Enforcement - Residential $25,000 $25,000 CAPITAL IMPROVEMENTS Street Improvements, Handicap Ramps $1,453,116 Food Share $7,000 ADA Play Equipment (Mountain Meadows Park) $23,731 Casa Pacifica $25,000 Boys & Girls Club Re- stucco $58,000 Senior Center Expansion $483,500 Street Light Improvement Project $146,876 RAIN (Facility Rehabilitation) $5,000 Total (Capital Improvements) $2,050,347 ECONOMIC DEVELOPMENT RAIN Project $1,000 Total (Economic Development) $1,000 Total (All Projects other than Public Service) $2,385,533 NOTE: Affordable Housing and Capital Improvement Projects often are funded over multiple years. Overview of Past Funding: Affordable Housing, Code Enforcement, Capital Improvements, Economic Development 1/24/2002 Community 5crvicco Program Catholic Charitico CDBG FY 2002/2005 PART 111 -- Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Please describe the unmet community needs that this project proposes to meet? The needs associated with poverty are fairly predictable and Catholic Charities has a long history in Moorpark of addressing these needs on a daily basis. Often known as "the food pantry ", the Moorpark Community Services Center provides food, clothing, case management counseling and planning for families and individuals that need them. Catholic Charities also provides eviction prevention and utility assistance so that resident's do not become homeless. The agency also assists those who are homeless with a portion of their first month's rent when the funding is available. Because the staff has served the Moorpark community for many years, they are able to make appropriate referrals for clients. Because the staff is culturally sensitive, they are able to present information and suggestions in a way that is acceptable to the clients. In addition to providing emergency assistance, ongoing case management services allow staff and volunteers to follow -up with individuals and families to enhance their stability. With the increased space at the Flory Avenue location, Catholic Charities is able to offer office and telephone usage for an OASIS caseworker 2 days a week. OASIS provides case management for frail senior citizens that are living at home and want to remain there. Also, Catholic Charities provides space and support to the Commission on Human Concerns so that they can prepare taxes for low income families and individuals and assist with homeowners and renters assistance. Section B — Agency's Plan to Meet Community Needs How will your agency use these grant monies to address these unmet community needs? The type of needs that Catholic Charities addresses in Moorpark are challenging, time consuming and constant. Each year, over 5,000 Moorpark residents come to the Community Service Center for assistance in meeting their basic needs. Catholic Charities provides Moorpark with a knowledgeable and experienced staff that is very capable of addressing the problems and needs of the low income families and individuals that it serves regardless of their race, nationality, creed or gender. The Consolidated Plan for the County of Ventura Entitlement Area places a priority on homeless individuals and families obtaining food and emergency shelter. Securing permanent housing, preventing homelessness and connecting individuals and families with the appropriate services are also part of the 5 -year plan. The Moorpark Community Service Center has been actively working to achieve these goals for over 25 years. Therefore the funds will be used to pay the 2 caseworkers salaries (current number of total hours is 32) so that Moorpark is ensured reliable and consistent service. All staff are bilingual (Spanish - English) and culturally sensitive. 000156 Food Transportation /Bulk Food Purchase Food Share CD36 FY 2002/2003 PART III Description of Community Needs and Proposed Project Section A - Community Needs to be Addressed by Project Please describe the unmet community needs which this project proposes to meet? The unmet community needs that FOOD Share proposed to meet with this project are the escalating hunger instances within Moorpark's elderly and low- income families. As Ventura County's only regional food bank, FOOD Share collects, transports, warehouses and distributes nutritious, excess and salvageable food throughout Ventura County for five Moorpark nonprofit organizations (216 countywide) that are certified to receive our food. Transporting the food is crucial, and with a current fleet of 18 trucks, the cost of fuel and maintenance is a major cost of our food bank's annual operation. The second unmet need we aim to meet is securing further bulk purchases of protein foods that are essential to health of all age groups, but particularly senior citizens. This would be the chicken, meat and fish that is costly and unaffordable to seniors on fixed income. Furnishing the protein to this population prevents and cures iron - deficiences, advanced anemia and other nutritonal crises in the elderly. Section B - Agency's Plan to Meet Community Needs How will your agency use these grant monies to meet these unmet community needs? FOOD Share transports food from the fields, grocery stores, restaurants, manufacturers and other donors with a fleet of 18 trucks. These trucks include pick -up trucks for gleaning Ventura County's agricultural fields for fresh produce, box vans for dry good pick up and delivery, and one larger refrigerated truck for fresh food pick up and delivery. A minimum of three trucks are on the raod each week to serve Moorpark people in need of supplemental food assistance. FOOD Share would use these grant monies to: 1) Purchase truck fuel and maintenance for the Moorpark segment of its community hunger services; 2) Make a bulk food purchase of protein foods for its Moorpark "Brown Bag for Seniors" site. We serve four community sites in Moorpark: 1) MPS; 799 Moorpark Avenue, Moorpark; the location of our "Brown Bag for Seniors" site. Low and fixed- income seniors pick up a 13 to 17 pound bag of groceries every week of the year. 2) Catholic Charities; 30 Flory Avenue, Moorpark 3) Moorpark Active Sniors; 4968 Mirasol Avenue, Moorpark 4) Villa del Arroyo; Moorpark. 0®0157 Senior Nutrition Frogram Human 5ervice5 Agency CDF>G FY 2002/2003 PART III - Description of Community Needs and Proposed Project Section A - Community Needs to be Addressed by Project Please describe the unmet community needs which this project proposes to meet? Many older adults do not get adequate nutrition. Loneliness and depression cause lack of appetite, or an apathy that can make preparing a meal seem like too great a task. Some people do not want to cook just for themselves, or do not like to eat alone. People on a fixed income often choose to pay the rent and utilities first, and spend only what is left for food. Some people simply do not know how to prepare nutritious meals for themselves. Among the elder population of the nation, inadequate nutrition has been associated with over -and underweight, nutrition- related chronic health conditions, and premature institutionalization. In 1999, forty -one percent of Title III service providers nationwide had waiting lists for home - delivered meals, suggesting a significant unmet need for these meals that has carried into the present. Today, some jurisdictions are reporting waiting lists for both home - delivered and congregate meals. The absence of waiting lists in the City of Moorpark and other cities in Ventura County is solely due to the additional funds the Senior Nutrition program receives. Private donations and the generosity of the cities in allocating CDBG funds to their respective dining centers and home - delivered meal routes supplement the basic funding provided by the Area Agency on Aging. Many of our participants are surviving soley on social security benefits; most of which is used for rent and medication and very little is left for food. Some people simply do not know how to prepare nutritious meals for themselves. Among the elder population of the nation, inadequate nutrition has been associated with over- and underweight, nutrition - related chronic health conditions, and premature institutionalization. Section B — Agency's Plan to Meet Community Needs The mission of the Senior Nutrition program is to improve the nutritional status of elderly people in our communities, and decrease their social isolation. We target services to seniors with the greatest economic or social need. We are requesting this money to allow us to continue providing this service at the current level for the citizens of Moorpark. We propose to continue to employ one Nutrition Program Worker II in Moorpark with the help of CDBG funding. This staff person assists with final food preparation, serving, and clean up. The NPW II plans special events, celebrations, and educational programs for the participants, in addition to his/her kitchen duties. 000158 5uboidized Therapy Vouchers for 5enioro Interrface Children and Family 5ervioco GDBG FY 2002/2003 PART III -- Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Please describe the unmet community needs that this project proposes to meet? The National Institute of Mental Health estimates that 6% of the elderly suffer from some form of depression. In fact, Americans 65 and over constitute 13% of the American population, but 20% of the suicides. Ventura County's elderly population comprises 18 %, or over 100,000 individuals, all of whom are facing special physical, emotional, and social needs simply as a result of their growing older. The American Association of Geriatric Psychologists gives a list of 15 different mental health challenges confronted by seniors for which treatment is indicated. From coping with the onset of illness such as heart disease, diabetes, Parkinson's, Alzheimers, late life schizophrenia, dementia, and strokes, to managing the anxiety, grief and loss associated with major life changes, death of friends and loved ones, memory problems, insomnia and its debilitating emotional effects, seniors face multiple losses and diminution in control over their bodies, minds, and circumstances. While some of the elderly are well -off and can afford high quality insurance programs which include mental health benefits, a far greater number are reliant upon social security and MediCal benefits which limit their access to non - crisis based counseling support. An even more fragile sub -group of seniors are more severely challenged. The Federal Interagency Forum on Aging warns that seniors aged 85 years and older are currently the fastest growing segment of the population. At the national figure of 2 %, Ventura County's 85+ population translates to 14,660 people. These numbers are steadily increasing, and it is projected that several thousand individuals will age into this group each year for the next five decades. Statistically, this population is most likely to be frail, challenged by health problems, female, and widowed resulting in an increased likelihood of their living alone, and in poverty, than any other sector of the senior population. Males over 85 are six times more likely to commit suicide than the general population. Given health, and economic limitations, these elderly are most likely to be homebound, isolated, and subject to abuse and exploitation by caregivers upon whom they depend for almost every basic need. Section B — Agency's Plan to Meet Community Needs How will your agency use these grant monies to address these unmet community needs? We are applying to the City of Moorpark for funding which would permit us to provide vouchers for free therapeutic assistance for seniors. The vouchers will be distributed through Moorpark's Senior Center to clients seeking assistance for themselves, or for others. Each Voucher would entitle the bearer to one hour of therapy through our Family Guidance Program. Therapists could come to clients at the Senior Center, provide the therapy in seniors homes, or at our Family Guidance Clinical Services office. Vouchers will be negotiable for 90 days from the date of issuance, and Senior Center staff will advise Family Guidance staff on a regular basis of the number of vouchers they have distributed. Since this is a pilot effort, this application is for the provision of 104 vouchers -- the equivalent of two hours per week of therapeutic assistance. We anticipate that individual seniors will participate in an average of six to 12 visits with their therapists for a wide variety of concerns. Therapists will receive specialized training in assessing and addressing the needs of seniors and will work with clients to create linkages with providers of other programs and services which correspond to individual needs. Individual, family, or group counseling may be provided as is appropriate for individual clients. Community service access, and development of peer support will be encouraged to the maximum extent appropriate to each senior's capacities. This program will bring an approach to treatment designed to encourage and empower seniors to strengthen their connections with family, friends, Senior Center staff community service providers, and others who share their interests and support their overall wellbeing. We anticipate that a minimum of 10 and a maximum of 20 of Moorpark's senior citizens will receive therapeutic treatment for depression, anxiety, stress, grief, family conflict, elder abuse, or other psychological distress through this pilot program in fiscal 200112002. 000159 Long Term Care Ombudsman Frogram Long Term Care Ombudsman CD136 FY 2002/2003 (pg. 1 of 2) PART tit — Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Please describe the unmet community needs that this project proposes to meet? Long Term Care Services Ombudsmen are federally mandated to monitor all long term care facilities and advocate for the frail elderly residents who live within them to ensure that the residents are not being neglected, abused or mistreated. According to the U.S. Census Bureau, the elderly population in California (age 65 and over) is 3.3 million. The U.S. Census Bureau also projects that the elderly population in California will increase by 100% over the next 15 to 20 years. In May 2000 the California Attorney General released a statistic that stated 40% of Californians who live past 65 will spend some time in long term care. If this statistic holds true, as many as 2,640,000 Californians may require long term care at any given time over the next 15 to 20 years. In Ventura County, elderly persons over 65 comprise 13.6% of the total population of 753,162 persons (Census 2,000). Over the next 15 to 20 years, according to the Attorney General, 97,890 Ventura County elderly could require long term care at any given time. And if the current statistic holds true, 60% of these individuals will have outlived their spouses and friends or will have no family or friends who visit or help them. In Moorpark there are almost 1200 residents over the age of 60. There are two facilities in Moorpark — one is a hospice with a turnover rate of almost 12 times per year and the other is a residential care facility. Monitoring visits to Moorpark facilities increased by 601/6 this vear, miles driven by volunteers serving Moorpark elderly in these facilities increased by 222% and pre- admission counseling with Moorpark residents considering placement for themselves or a loved one increased by 66 %. Long Term Care Ombudsmen are not friendly visitors, rather they are trained and certified marxlated advocates and reporters of complaints of neglect and abuse and other issues that arise on behalf of elderly persons living in long term care settings. For example, the federal mandate under which the ombudsman operates only requires one visit to a long term care facility each year. In Ventura County it is different. Long Term Care Services through the Ombudsman program monitors all long term care facilities throughout the county unscheduled and unannounced wee and monthly. This is unique to Ventura County and not generally practiced by other Ombudsmen programs state and nationwide, but it is the only way — through frequent, consistent, unscheduled visitations and monitoring -- that we are able to help ensure a quality of life for our county's frail senior population who require extended and long term care. 000160 Long Term Care Ombudsman Program Long Term Care Ombudsman CDBG FY 2002/2003 (pg. 2 of 2) Without the constant, consistent expansion of the Ombudsman program Moorpark's frail elderly will not have access to an advocate who will support, represent and work on their behalf. Without regular and frequent monitoring of long term care Wtles by trained certified ombudsmen it is feared that most elder abuses and complaints in skilled nursing facilities and residential care facilities for the elderly would go unnoticed and unreine died while levels of care and the quality of life for the frail elderly residents in long term care would most certainly deteriorate. Long Term Care Services through the Ombudsman program is the sole agency providing advocacy and support services to this elderly population who require long term care. No other agency or program, organization or group provides these much needed services. Long Term Care Services is a not for profit charitable agency. All services are free and confidential. CDBG fiords are used for 90% of the elderly residents living in long term care facilities who are over the age of 75 and considered to be disabled. These fiuids also apply to the 701/o of residents who are receiving either MediCal or SSl and have been determined low - income recipients. Section 13 — Agency's Plan to Meet Community Needs Now vwll your agency use these grant monies to address these unmet community needs? 1. We will expand our recruitment and training efforts of new volunteer Ombudsmen to serve the elderly in long -term care facilities. Training sessions will be increased to four times per year and held in February, May, July and September, which will provide additional Ombudsman to cover the growing number of residents living in long -term care facilities. 2. Creation ofbi- lingual staff position and training and certifying bi- lingual ombudsmen to serve the increasing Latino population in Ventura County 3. Providing 12 hours of mandated in- service to our volunteer Ombudsmen on subjects relating to the care and well -being of the frail elderly living in long -term care situations including elder abuse and current legislation that affects seniors living in long -term care such as MediCal, HMO's, social security, nursing home regulations, etc. 4. Providing specialized training of staff and Direct Caregivers in long -term care facilities in conjunction with Department of Health Services and Department of Social Services Community Care Licensing. 5. Providing training of law enforcement on elder abuse. 000161 Ke- Employment Aooiotance Program (KEAF) Lutheran Social 5erviceo CDBG FY 2002/2005 PART lil -- Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Lutheran Social Services of Southern California's Re- Employment Assistance Program (REAP) will benefit the whole community of Moorpark. With the unemployment rates at an all -time high, REAP has never been needed more than right now. Targeted for low- income and no- income residents, REAP provides the services needed for individuals to find employment. The Program Coordinator provides case management services to all clientele, helping them to recognize barriers and to deal with the barriers in an effective way. The REAP Program Coordinator will also act as a liaison between each client and other programs offered through LSS /SC or other agencies that may help to break down a barrier. If the clientele are in need of food, shelter, clothing, etc, then the Program Coordinator will make the appropriate referrals. This position will also be responsible for aiding in the expansion of emergency shelter programs by coordinating the efforts to open winter shelter sites in Moorpark. Mirroring LSS /SC's Conejo Valley Meal and Shelter Program, various churches, synagogues, and temples would rotate turns opening their doors during the cold nights of winter (December — March), providing a hot meal for dinner, a warm place to stay for the night, breakfast, and sack lunch for the guests to take with them. Expanding the REAP program into Moorpark will directly 1) assist homeless individuals /families to obtain job counseling to secure employment, 2) assist individuals /families who are at risk of becoming homeless, 3) assist homeless individuals /families to obtain emergency food and shelter, including those with mental illness, 4) provide outreach, information, and referral services to homeless individuals and families, and 5) provide support services for low- income persons, including seniors. Section B — Agency's Plan to Meet Community Needs How will your agency use these grant monies to address these unmet community needs? Lutheran Social Services of Southern California will use the grant monies to hire a part-time Project Coordinator. This position will allow an expansion of the services that LSS /SC already provides in other areas of the county to take place in the City of Moorpark. These services include: employment counseling, education, job preparation skills, employer contacts, resume preparation, mock interviews, job lead notification, advocacy, emergency shelter, vouchers for gas, transportation, haircuts, clothing, and motels, and referrals for anything else that LSS /SC cannot immediately provide. The Program Coordinator will also be responsible for screening applicants for rental assistance and for the disbursement of the EHAP (Emergency Housing and Assistance Program) funds that have been applied for by LSS /SC. These funds will help those at risk of becoming homeless and those individuals /families who are exiting homelessness. 000162 Expansion of Adult Athletes 5erviceo Ventura County Special Olympics CD36 FY 2002/2005 (pg. 1 of 2) PART III -- Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Moorpark's unmet need: For years individuals with mental retardation in the Moorpark area have had to travel to other cities in Ventura County in order to participate in Special Olympics. Given the limited transportation accessibility in Ventura County in general and Moorpark specifically, it has been a hardship for many of our mentally handicapped adults who typically do not have reliable transportation resources or the personal means to travel outside of their local community. Our research finds that there is an untapped potential of 6,800 to 22,260' individuals in Ventura County who are eligible to participate in Special Olympics. We know that there is both an underserved and un- served athlete base in Moorpark that with proper resources would benefit from our programs. After conducting informal follow -up of athletes no longer participating in our programs, we have found that a major obstacle in their participation were challenges associated with transportation to and from training sites. We also found that these same individuals did not find local alternative community activities to join. Recognizing this unmet need of the under or un -served population in Moorpark, VCSO began offering basketball two years ago within the local community. Recently, we have assessed that the current services provided are not sufficient to meet the need; therefore we began to plan for capacity building. The first step to recruit coaches to provide training has been accomplished. We now have an additional four coaches willing to train in Moorpark as well as a strong head coach. Additionally, VCSO has developed the appropriate contacts for securing local facility sites; therefore, the remaining obstacle is obtaining the financial resources necessary to properly train and travel athletes to away competitions. We have determined that realistically we can expand our program services to three sports and continue to increase number of teams as demand and resources permit. These new expanded services will provide us with the capacity to serve a minimum of 30 participants on new teams. Please see following page attachment on VCSO's goals and services. 'This number is based on World Health Organization 3% of the total world's population has some form of mental retardation and would be eligible to participate in Special Olympics. Special Olympics Inc. most conservative estimate is 1% of total population. According to Census 2000, the total population of Ventura County is 742,000 — making the untapped eligible population at 21,640 at 3% or 6,800 at 1% after deducting current base served (620 athletes). Please describe the unmet community needs that this project proposes to meet? (Page 2Continued) Who we are and our goals: Ventura County Special Olympics (hereinafter VCSO) is an accredited area program of Special Olympics Southern California (hereinafter SOSC). VCSO provides year -round training and competitions in Olympic type sports to individuals with mental retardation. The population VCSO serves resides within Ventura County: Ojai, Ventura, Oxnard, Camarillo, Simi - Valley, Conejo, Thousand Oaks, Moorpark, Santa Paula, Fillmore, Piru and all unincorporated county areas. Currently, we have 697 registered athletes, 620 of which are active. At least 60% of these athletes compete and train in more than one sport. In addition to mental retardation, many of our athletes possess multiple disabilities whose origin can be physically, mentally, and/or emotionally based. Consequently, the range of the athletes' disabilities and needs are multifaceted. Presently 63% of athletes in Moorpark and 81% in all of Ventura County are over the age of 18 and are receiving some form of government subsidies. The youngest participant in our program at this time is eight years of age and the oldest is 78. The goal of VCSO is in fact the mission of Special Olympics world wide: to provide year -round sports training and athletic competition in a variety of Olympic -type sports for individuals with mental retardation by giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community. We offer athletic training and competitions in the 15 following sports: alpine & cross country skiing, snow shoeing, aquatics, basketball, bocce, bowling, equestrian sports, soccer, gymnastics, powerlifting, softball, tennis, track and field, softball and volleyball. There is never a fee charged to participants and all our coaches serve in a volunteer capacity. 0001G413 Expansion of Adult Athletes Services Ventura County Special Olympics CDBG FY 2002/2003 (pg. 2 of 2) (continued from section A) Through sports training and competition, athletes learn discipline, develop self- esteem and increase their social skills. For the first time, many athletes experience a sense of accomplishment and feelings of self worth. This newfound sense of self encourages the athletes to attempt things in their private lives they never believed possible. Our program assists them in developing social skills necessary to succeed out in the world. By helping them to achieve a higher degree of independence we are also encouraging them to seek employment, become self - supporting and be looked upon by society as a valued member. The majority of VCSO athletes have chosen to continue their education or attend vocational work programs and seek employment. A note about our organizational structure, Special Olympics Southern California (SOSC), the umbrella nonprofit organization, has 32 self - funded independent area programs such as Ventura County Special Olympics, in 11 counties governed by a Board of Directors. SOSC provides technical assistance, personnel and accounting management, insurance, and financial oversight. it is very important to note that VCSO is required to manage all their own sports training and competition program operations, committee meetings, volunteers, and fundraising efforts. SOSC does not take any percentage of funds raised by the Areas. Also, each local Special Olympics program must request grants and corporate sponsorship only within the area it serves, with specific exceptions. Section B — Agency's Plan to Meet Community Needs How will your agency use these grant monies to address these unmet community needs? 1) Transportation To meet the unmet needs listed in section A, it is the plan of VCSO to provide the maximum number of training and competitions to their athletes in this fiscal year. Special Olympics believes that competition among those of equal abilities is the best way to test its athletes skills, measure their progress, and inspire them to grow by giving them the opportunity to achieve. In order to compete, the athletes of VCSO must travel throughout Southern California to attend the meets. This requires the hiring of numerous buses, vans and drivers to transport the athletes and constitutes one of the largest expenses incurred by the program. The proposed expansion project will provide the maximum number of competitions to its athletes so they can grow physically and emotionally. In recent years, VCSO has had to limit the number of competitions attended by its athletes due to the enormous cost of transportation. It is the intent of VCSO to not let money stand in their way this year and to provide every opportunity possible for the athletes to compete. To quantify this goal, in the year 2002 every athlete will compete in a minimum of three competitions per athlete in their respective sport. The majority of competitions require traveling some distance, most one day competitions, located throughout Southern California costs $200 for van rental plus fuel. Each team attends a minimum of two and often three tournaments to qualify for our larger, higher level, Southern California Championships. All Championships are a minimum of two days and normally at some distance away. This requires the hiring of a charter bus for the entire time to transport not only to the Championship site but shuttle athletes between their lodging and the competition venues. Therefore, our conservative estimate of expense for new sports transportation costs is $2,700. 2) Equipment and uniforms, The lowest estimate for softball, volleyball and basketball uniforms for one team (10 players), not including coaches, is as follows: Softball uniforms $300, volleyball $350, and basketball $350. Please note these uniforms are on loan and are reused. Equipment start-up costs for two new sports and one new basketball team are as follows: batting helmets $225, rubber bases $50, bats $180, softballs $72, volleyballs $250, ball pump $30, and basketballs $360 = $1,167. The total for both equipment and uniforms is $2,167. 000164 5enior Center Operations City Of Moorpark CDBG Fy 2002/2003 MEMORANDUM COMMUNITY SERVICES DEPARTMENT TO: Nancy Burns, Senior Management Analyst FROM: Peggy Rothschild, Senior Center Coordinator DATE: Janua ry 16 2002 '� ��T, SUBJECT: FY 2002/03 CDBG Request I am requesting Community Development Block Grant (CDBG) funds in the amount of $13,000 for fiscal year 2002/03 for part-time salaries in the Senior Center Program. The requested CDBG funds would provide approximately 1280 hours to be spread between two Recreation Coordinator 11 positions (about 640 hours each). The two Recreation Coordinator II positions are responsible for coordinating classes, special events, and information and referral activities. Additionally, the positions assist with the production and distribution of the monthly Senior Center newsletter, coordinating volunteer assignments and tracking hours, performing various fundraising activities, room set -up, general correspondence, answering phones, tracking program participation numbers, staffing the Center in my absence, and other general program activities. In FY 2001/02, the City Council approved the use of CDBG in the amount of $12,000 for the aforementioned purposes. In order to ensure that Senior Center programming meets HUD income levels and is consistent with the objectives identified in the CDBG contract, intake forms are completed to determine eligibility for those seniors over and under age 62. The Senior Center is well on its way of meeting its objective of serving 1200 beneficiaries in FY 2001/02, having served and registered over 500 eligible seniors in the first quarter. We anticipate registering an average of 230 additional new eligible seniors per month in the second, third and fourth quarters. Our goal for serving eligible seniors in FY 2002/03 is 1250. I am also requesting CDBG funds in the amount of $1,000 for FY 2002/03 for the Senior Survival Mobile. The Senior Survival Mobile provides free transportation for Moorpark seniors to medical appointments located outside the limits of the City's local transportation service. Seniors are allowed to use the Senior Survival Mobile service one time per month, with 7 -14 days advance notice. In FY 2001/02, the City Council approved the use of CDBG in the amount of $1,000. Although the service is provided free of charge to the senior consumer, the cost for a half -time dispatcher's salary is spread proportionately among each participating city. 000165 Drivers are paid the current minimum wage plus mileage, and each city is billed for service provided to their residents. Billings are sent to the Senior Center on a quarterly basis. In FY 2000/01, Senior Survival Mobile provided 24 rides for a total of 1,001 miles of transportation service to Moorpark seniors. The total cost to the City of Moorpark of was $1,062.80. cc: Mary Lindley 000166 Rain Project - Building Rehabilitation County of Ventura CDBG FY 2002/2003 PART III -- Description of Community Needs and Proposed Project Section A -- Community Needs to be Addressed by Project Please describe the unmet community needs that this project proposes to meet? It is estimated that there are between 3,000 and 4,000 homeless individuals in Ventura County. There are a limited number of beds available for the homeless. The few existing programs serve target populations and do not provide the case management, job development, training and search, tutoring, child care, money management, transportation, counseling, access to health care, 12 -step programs, parenting skill training, and structured after care that the RAIN Project provides in a sober living environment. In order for individuals & families to become self- sufficient, they must attain sobriety, be mentally and physically stable, have assistance in locating and qualifying for regular employment, and be afforded an opportunity to save the money necessary for deposits and move -in expenses to unsupported housing. Germane to the long -term success of our clients is the continuum of care afforded by comprehensive case management from intake and assessment through regularly scheduled after care. Section B — Agency's Plan to Meet Community Needs How will your agency use these grant monies to address these unmet community needs? Prior to moving into the Lewis Road site the Children's play yard must be renovated, landscaped and fitted with safety surfacing. In addition, exterior lighting, fencing and an exterior security system must be installed. An existing out - building must be rehabilitated for bicycle and play equipment storage and electrical service to the main building must be relocated underground. In order to provide meals and food services employment training, the estimated $200,000 in donated kitchen equipment must be inspected, cleaned, sanitized and installed in the Lewis Rd. kitchen upon completion of the rehabilitation of the building. 006167