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Home My WebLink AboutAGENDA REPORT 2002 0206 CC REG ITEM 10CI'T'EM 10 • C-. �EGCmr>1Et�1ic�1Cv1 1r1C.� C- Lt'�f` Ticrt C� CITY OF MOORPARK Zcc��- I�t�t�� -c) CITY COUNCIL AGENDA REPORT.` TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services DATE: January 24, 2002 (CC Meeting of February 6, 2002)%% SUBJECT: Consider Approval of Plans and Specifications, Award of Contract, and Adoption of a Budget Resolution for the Extension of Utilities for the Arroyo Vista Community Park Restroom Facility Project The City Council is being asked to approve the plans and specifications for the extension of utilities (water, sewer, electrical) ; award a contract to J & H Engineering General Contractors, Inc., to perform the work; and to adopt a Resolution (Attachment A) appropriating an additional $169,000 towards the project. The project is being funded by the Community Zone of the Park Improvement Fund. BACKGROUND On December 6, 2000, the City Council approved the appropriation of $120,000 for design of the building and utilities (water, sewer, and electrical) and preliminary site work. This appropriation did not include construction costs. The December 6, 2000, Agenda Report stated that staff would return to the Council to request an appropriation for construction at the conclusion of the bid process. The project status report presented to the City Council at its meeting on July 18, 2001, indicated that the estimated total cost of the facility and utility extension was $460,000. As stated above, the City has already allocated \\ mor_pri_ serv\ home_foIders\MLindley\PARKSTark Projects\AVCP Restrooms \award construction con ccagd.doc o®o:177 AVCP Restroom Contract Award Page 2 $120,000, leaving $340,000 to be allocated once construction bids are received. The total budget figure was based on preliminary findings by the civil engineer regarding site conditions. The July 18 report indicated that a portion of the $460,000 may be attributable to other future projects, specifically the aquatics facility and AVCP Phase II. As a result, when budgets for those projects are developed, proportionate charges for the construction of the utility lines and connections will be transferred, thereby lowering the overall cost of the restroom facility. DISCUSSION The last time the Council was presented with an estimated completion date, it was believed that the facility would be completed by May 2002. Staff encountered a delay in the design work for the restroom facility, and the May 2002 completion date is no longer achievable. However, since the design of the utility extension is complete, it was decided that the utility extension work could be split from the construction of the building. This would allow the City to proceed with that phase of the project and ensure that the entire project will be complete prior to the start of the late summer Packer Football season. Project Plans and Specifications Hawks & Associates, the civil engineer for the project, has prepared plans and specifications for the extension of water and sewer services to the site of the future restroom /storage /concession facility. In order to achieve the necessary water pressure at the site and to accomplish Fire Department requirements for a fire hydrant, the plans require the extension of the 8 inch main line, approximately 1,910 feet from its existing end -point by the Arroyo Vista Recreation Center, to the eastern end of the improved park access road. At this location a fire hydrant will be installed and a 2 inch lateral will run from the main line to the restroom facility site. Additionally, the 8 inch sewer main line that currently ends at a point parallel to the restroom facility at the softball fields, will be extended approximately 1,110 feet east. 413 feet of 6 inch lateral will be installed from the main line to the facility site. The existing sewer pump grinder is sufficient to handle any additional load generated by the restroom. Therefore, the City avoided \ \mor_pri sery \home_folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award 000:178 construction con ccagd.doc AVCP Restroom Contract Award Page 3 improvements to the sewer lift station at this time. However, improvements to the sewer lift station will need to be made with the construction of the Aquatic Facility. The plans prepared by the civil engineer have been reviewed by Ventura County Water Works District I and by Calleguas Municipal Water District. The project also includes electrical services. Lundeen and Associates, the City's contract electrical engineer, prepared plans and specifications to provide electrical service from the existing transformer, located to the east of the football field, to the facility site. The electrical plans were incorporated into the civil engineering bid specifications and are included in the scope of work. The Council is being asked to approve the aforementioned plans and specifications. A full set of plans and specifications for the project were provided to the City Council under separate cover. Contract Award The bid closing for the extension of the project's utilities was January 23. The City received 13 bids. The Council is being asked to award a contract to J & H Engineering, the lowest qualified bidder, at a cost of $122,225. The engineer's estimate for this portion of the project was $152,500. A summary of all bids received by the City is contained on Attachment B of this report. It has been determined that the apparent low bidder is qualified to perform the work. J & H Engineering has confirmed that their bid is valid and that they are prepared to proceed with the construction of the project. Project Budget Additionally, the Council is being asked to adopt the attached budget resolution appropriating funds for the construction of this phase of the project. While the initial cost estimate for the total project was $460,000, it appears that the project will be closer to $430,000. However, final costs will not be known until the City receives bid proposals on the construction of the building. As stated previously, to date the Council has appropriated $120,000. Of that amount, approximately $60,000 has been \ \mor pri sery \home_folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award 000:179 construction con ccagd.doc AVCP Restroom Contract Award Page 4 spent. To cover the cost of the utility construction, project management, water connection fees, Water Works District I Capital Improvement Fees and Inspection Fees, and plan check fees the Council is being asked to appropriate an additional $169,000. This brings the total appropriated project budget to $289,000. RECOMMENDATION Approve the plans and specifications for the extension of utilities; award a contract to J & H Engineering General Contractors, Inc. for $122,225; and adopt Resolution No. 2002 - appropriating an additional $169,000 to the project from the Park Improvement Fund - Community Zone. Attachments: (A) Resolution (B) Bid Results (C) Project Budget \ \mor_pri sery \home_folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award 000180 construction con ccagd.doc AVCP Restroom Contract Award Page 5 RESOLUTION NO. 2002- ATTACHMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02 BUDGET BY TRANSFERRING $169,000 FROM THE COMMUNITY PARK IMPROVEMENT ZONE RESERVE FUND (2100) TO THE RESTROOM /CONCESSION /STORAGE FACILITY PROJECT AT ARROYO VISTA COMMUNITY PARK (2100.7800.7018) WHEREAS, on June 20, 2001, the City Council adopted the budget for Fiscal Year 2001/02; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment by transferring $169,000 from the Community Park Improvement Fund Reserve balance for the design and construction of a restroom, concession, and storage facility at Arroyo Vista Community Park; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment from the described approved. General Fund Reserve as in Exhibit NNA" attached allocating $169,000 more particularly hereto is hereby SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 6th day of February, 2002. ATTEST: Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk \ \mor_pri sery \home_folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award" 0 v i 8jL construction con ccagd.doc AVCP Restroom Contract Award Page 6 Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2100.5500 Community Park Improvement Fund - $169,000 $169,000 $289,000 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2100.7800.7018.9620 $120,000 $169,000 $289,000 Approved to Form: 0U0:.82 M: \MLindley \PARKS \Park Projects \AVCP Restrooms \award construction con ccagd.doc City of Moorpark Bid Results: AVCP Utilities Extension Project Item Description Bidder » »> AVCP Utilities Extension Project Bid Opening: Name: 20,535.00 Construction Signing January 23, 2002 Address: 3 8" PVC SDR -35 Sewer Main 4 Cit, State: 5 Terminal Cleanout Structure 6 Tel. No.: 7 2" PVC Water Line 8 Contact Person: 27.50 Item 9 Est Qty Units Description Backflow Device AVCP Utilities Extension Project 1,400.00 Barricade I Traffic Control & 1 LS 13 Construction Signing 14 Release on Contract 2 6" PVC SDR -35 Sewer Lateral 413 LF 3 8" PVC SDR -35 Sewer Main 1,110 LF 4 Sewer Manholes 3 EA 5 Terminal Cleanout Structure 1 EA 6 8" PVC Water Line 1,910 LF 7 2" PVC Water Line 375 LF 8 2" Water Meter Service 1 EA 124,759.00 Installation 9 2" Reduced Pressure 1 EA Backflow Device 10 Fire Hydrant with Bury & 1 EA Barricade 11 2" Gate Valve 1 EA 12 8" Gate Valve 1 EA 13 Electrical Work 1 EA 14 Release on Contract 1 LS TOTAL: Item Description 5,369.00 AVCP Utilities Extension Project I Traffic Control & 20,535.00 Construction Signing 2 6" PVC SDR -35 Sewer Lateral 3 8" PVC SDR -35 Sewer Main 4 Sewer Manholes 5 Terminal Cleanout Structure 6 8" PVC Water Line 7 2" PVC Water Line 8 2" Water Meter Service 27.50 Installation 9 2" Reduced Pressure 1,500.00 Backflow Device 10 Fire Hydrant with Bury & 1,400.00 Barricade 11 2" Gate Valve 12 8" Gate Valve 13 Electrical Work 14 Release on Contract 2,000.00 TOTAL: Name: Address: Cit, State: Tel. No.: Contact Person: Est Qty Units 1 413 1,110 3 1 1,910 375 1 1 1 1 1 LS LF LF EA EA LF LF EA EA EA EA EA EA LS ATTACHMENT C) Exhibit Page 1 of Vendor 1 Vendor 2 J &H Engineering Sub Zero Excavating 79 Daily Drive 67 Erbes Road Camarillo, CA Thousand Oaks (805) 987 -8414 (805) 494 -5013 Amy Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total B Vendor 3 Channel Islands Paving 355 N. Lantana St, #685 Camarillo, CA 93010 Unit Cost 2,000.00 15.00 40.00 1,500.00 2,000.00 35.00 20.00 1,000.00 1,000.00 1,000.00 500.00 500.00 300.00 1.00 0.00 I 1,000.00 1 1,000.001 5,400.00 1 5,400.00 0.00 13.00 5,369.00 20.00 8,260.00 0.00 18.50 20,535.00 21.00 23,310.00 0.00 2,500.00 7,500.00 8,050.00 24,150.00 0.00 450.00 450.00 900.00 900.00 0.00 42.00 80,220.00 27.50 52,525.00 0.00 4.00 1,500.00 10.00 3,750.00 0.00 1,400.00 1,400.00 735.00 735.00 0.00 800.00 800.00 475.00 475.00 0.00 2,000.00 2,000.00 2,000.00 2,000.00 0.00 150.00 150.00 110.00 110.00 0.00 450.00 450.00 558.00 558.00 0.00 850.00 850.00 2,585.00 2,585.00 0.00 1.00 1.00 1.00 1.00 0.00 122,225.00 124,759.00 Total Bid 2,000.00 6,195.00 44,400.00 4,500.00 2,000.00 66,850.00 7,500.00 1,000.00 1,000.00 1,000.00 500.00 500.00 300.00 1.00 137,746.00 Vendor 4 Vendor 5 Stanton Construction Turf Construction PO Box 1562 1535 Flynn Road Camarillo, CA 93011-1562 Camarilli, CA 93012 (805) 445 -7650 (805) 482 -9876 Unit Cost Matt Bays Total Bid Unit Cost Total 1,500.00 1 1,500.001 500.00 1 500.00 22.00 9,086.00 15.00 6,195.00 44.60 49,506.00 35.00 38,850.00 2,500.00 7,500.00 2,650.00 7,950.00 1,000.00 1,000.00 1,000.00 1,000.00 37.15 70,956.50 44.00 84,040.00 5.00 1,875.00 11.00 4,125.00 1,000.00 1,000.00 1,500.00 1,500.00 1,500.00 1,500.00 650.00 650.00 2,500.00 2,500.00 3,500.00 3,500.00 250.00 250.00 250.00 250.00 750.00 750.00 800.00 800.00 2,500.00 2,500.00 3,000.00 3,000.00 1.00 1.00 1.00 1.00 149,924.50 152,361.00 000183 0001 34 Exhibit 1 City of Moorpark Page 2 of 3 Bid Results: AVCP Utilities Project Bidder » »> Vendor 6 Vendor 7 Vendor 8 Bid Opening: Name: Channel Islands Pipeline MGE Underground Energytek, Inc. January 23, 2002 Address: PO Box 2924 PO Box 4189 520 Butte Street Cit, State: Camarillo, CA 93011 Paso Robles, CA 93447 Bakersfield, CA 93305 Tel. No.: (805) 987 -3939 (805) 238 -3510 (661) 634 -9585 Contact Person: Don Dan Aaisa Locke Item Description Est Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid AVCP Utilities Extension Project I Traffic Control & I LS 5,000 5,000.00 1,991 1,991.00 15,000 15,000.00 Construction Signing 2 6" PVC SDR -35 Sewer Lateral 413 LF 26.75 11,047.75 25.00 10,325.00 30.00 12,390.00 3 8" PVC SDR -35 Sewer Main 1,110 LF 34.50 38,295.00 32.00 35,520.00'< 40.10 44,511.00 4 Sewer Manholes 3 EA 2,575.00 7,725.00 3,109.00 9,327.00 4,500.00 13,500.00 5 Terminal Cleanout Structure 1 EA 895.00 895.00 1,231.00 1,231.00 1,500.00 1,500.00 6 8" PVC Water Line 1,910 LF 38.50 73,535.00 39.70 75,827.00 26.80 51,188.00 7 2" PVC Water Line 375 LF 15.00 5,625.00 13.80 5,175.00 19.82 7,432.50 8 2" Water Meter Service I EA 2,500.00 2,500.00 1,567.00 1,567.00 2,000.00 2,000.00 Installation 9 2" Reduced Pressure 1 EA 850.00 850.00 1,580.00 1,580.00 2,500.00 2,500.00 Backflow Device 0.00 0.00 10 Fire Hydrant with Bury & 1 EA 3,500.00 3,500.00 5,100.00 5,100.00 3,500.00 3,500.00 Barricade 0.00 11 2" Gate Valve 1 EA 475.00 475.00 1,180.00 1,180.00 900.00 900.00 12 8" Gate Valve 1 EA 875.00 875.00 1,804.00 1,804.00 2,700.00 2,700.00 13 Electrical Work 1 EA 3,075.00 3,075.00 2,307.00 2,307.00 3,000.00 3,000.00 14 Release on Contract 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL: 153,398.75 152,935.00. 160,122.50- TOTAL: Vendor 9 Vendor 10 Vendor l l Name: Blois Construction Lash Construction Dial Construction Address: 3201 Sturgis Avenue PO Box 4640 1909 Max Court Cit, State: Oxnard, CA 93030 Santa Barbara, CA 93140 Simi Valley, CA 93065 Tel. No.: (805) 656 -1432 (805) 522 -5041 Contact Person: Doug MJ Wells Item Description Est Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid AVCP Utilities Extension Project 1 Traffic Control & 1 LS 2,000.00 2,000.00 12,400.00 12,400.00 11,500.00 11,500.00 Construction Signing 2 6" PVC SDR -35 Sewer Lateral 413 LF 29.00 11,977.00 23.50 9,705.50 30.00 12,390.00 3 8" PVC SDR -35 Sewer Main 1,110 LF 37.00 41,070.00 37.50 41,625.00 39.00 43,290.00 4 Sewer Manholes 3 EA 2,130.00 6,390.00 37700.00 11,100.00 3,800.00 11,400.00 5 Terminal Cleanout Structure 1 EA 890.00 890.00 775.00 775.00 475.00 475.00 6 8" PVC Water Line 1,910 LF 46.00 87,860.00 40.50 77,355.00 41.50 79,265.00 7 2" PVC Water Line 375 LF 10.00 3,750.00 15.50 5,812.50 13.00 4,875.00 8 2" Water Meter Service 1 EA 1,055.00 1,055.00 1,400.00 1,400.00 1,000.00 1,000.00 Installation 9 2" Reduced Pressure 1 EA 1,527.00 1,527.00 1,000.00 1,000.00 1,400.00 1,400.00 Backflow Device 10 Fire Hydrant with Bury & 1 EA 3,055.00 3,055.00 2,400.00 2,400.00 1,950.00 1,950.00 Barricade 1 EA It 2" Gate Valve I EA 275 275.00 72.00 72.00 375 375.00 12 8" Gate Valve 1 EA 810.00 810.00 560.00 560.00 450.00 450.00 13 Electrical Work 1 LS 3,850.00 3,850.00 5,300.00 5,300.00 3,000.00 3,000.00 14 Release on Contract 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL: 164,510.00 169,506.00 171,371.00 0001 34 City of Moorpark Bid Results: AVCP Utilities Extension Project Bidder >>>>> Vendor 12 Vendor 13 Page 3 of 3 Bid Opening: January 23, 2002 Name: Address: Cit, State: Tel. No.: Contact Person: D & M Construction 6520 Platt Avenue West Hills, CA 91307 -3218 (818) 703 -5991 Daniel Atlas- Allied 1210 N. Las Brisas Anaheim, CA 92806 (714) 630 -3633 Item Description Est Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid AVCP Utilities Extension Project 1 Traffic Control & 1 LS 35,449.00 35,449.00 3,500.00 3,500.00 Construction Signing 2 6" PVC SDR -35 Sewer Lateral 413 LF 40.00 16,520.00 39.00 16,107.00 3 8" PVC SDR -35 Sewer Main 1,110 LF 50.00 55,500.00 46.00 51,060.00 4 Sewer Manholes 3 EA 2,000.00 6,000.00 4,000.00 12,000.00 5 Terminal Cleanout Structure 1 EA 1,200.00 1,200.00 700.00 700.00 6 8" PVC Water Line 1,910 LF 45.00 $5,950.00 80.00 152,800.00 7 2" PVC Water Line 375 LF 25.00 9,375.00 30.00 11,250.00 8 2" Water Meter Service 1 EA 1,400.00 1,400.00 4,500.00 4,500.00 Installation 9 2" Reduced Pressure 1 EA 1,600.00 1,600.00 2,000.00 2,000.00 Backflow Device 10 Fire Hydrant with Bury & 1 EA 4,510.00 4,510.00 3,500.00 3,500.00 Barricade 11 2" Gate Valve 1 EA 1,600.00 1,600.00 600.00 600.00 12 8" Gate Valve l EA 3,000.00 3,000.00 1,800.00 1,800.00 13 Electrical Work 1 LS 9,000.00 9,000.00 4,000.00 4,000.00 14 Release on Contract 1 LS 1.00 1.00 1.00 1.00 TOTAL: 231,105.00 - 263,818.00 000185 AVCP Restroom Contract Award Page 7 ATTACHMENT C AVCP RESTROOM /STORAGE /CONCESSION FACILITY PROJECT BUDGET AVCP RESTROOM /STORAGE /CONCESSION FACILITY PROJECT BUDGET EST. Building Design $ 15,000 Civil Design $ 30,000 Electrical Design $ 2,000 Soils & Geotech. Testing /Inspection $ 10,000 Project Management �$ 10,000 Construction (Utilities) $130,000 Construction (Building) $165,000 Permits & Fees $ 30,000 Miscellaneous $ 8,000 7% Contingency $ 28,000 Total Estimate $428,000 000186 \ \mor pri sery \home folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award construction con ccagd.doc