HomeMy WebLinkAboutAGENDA REPORT 2002 0206 CC REG ITEM 11EMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM-11. •
�c r v ��A
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ATCM /City Clerk
DATE: January 23, 2002 (CC Meeting of 2/6/2002)
SUBJECT: Consider Approval of a Resolution Authorizing the
Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090.7, et. seq., authorizes the
destruction of video recording medium whereby duplicates of city or
county records less than one year old may be destroyed if they are
no longer required, with the approval of the legislative body by
resolution and the written consent of the City Attorney. The City
Attorney's written consent is included with the attached draft
resolution. The records that are intended to be destroyed are
listed on Exhibit "A" of the Draft Resolution. The proposed
destruction of records is consistent with the City Council's
approved Records Retention Schedule.
STAFF RECOMMENDATION
Adopt Resolution No. 2002-
Attachment: Draft Resolution
0002"74
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090.7, et. seq.,
authorizes the destruction of duplicate video recording
medium of city or county records if they are no longer
required, with the approval of the legislative body by
resolution and the written consent of the City Attorney;
and
WHEREAS, Video recording media, such as videotapes and
films, pursuant to Government Code Section 34090.6, shall
be considered duplicate records if the city or county keeps
another record, such as written minutes or an audiotape
recording, of the event that is recorded in the video
medium; and
WHEREAS, a video recording medium shall not be
destroyed or erased pursuant to Government Code Section
34090.6 for a period of at least 90 days after occurrence
of the event recorded thereon.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council
set forth in Exhibit "A," attached
one year; do not affect title to
thereon; are not court records or
threatened litigation; and are not
resolutions of the City Council or
of the City; and are not records
statute.
finds that the records
hereto, are older than
real property or liens
matters of pending or
minutes, ordinances or
any board or commission
required to be kept by
SECTION 2. The City Council also finds that the City
Attorney and the City Clerk have given written consent to
the destruction of said records, as shown on Exhibit "A."
SECTION 3. The City Council hereby authorizes the
City Clerk to destroy the City Records listed in Exhibit
"A".
000275
Resolution No. 2002 -
Page 2 of 3
SECTION 4. The City Clerk shall certify to the
adoption of this resolution and shall cause a certified
resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 6th day of February, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
0 00 "-i
Resolution No. 2002 -
Page 3 of 3
Exhibit ",A"
RECORDS DESTRUCTION CONSENT
Location Description of Record Date
Video Cabinet parks and Recreation Prior to
Commission Meeting January 2001
Video Tapes
Citation:
California Government Code, Section 34090.7
Consent to Destruction: / 3O aD Z
Jo p M. Mot es at
City Attorney
]7eborah S. Tra enstedt Date
City Clerk
000277