HomeMy WebLinkAboutAGENDA REPORT 2002 0206 CC REG ITEM 11HGf
Moorpark City Council
Agenda Re �.
Age Report p Y.
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works %6
Date: January 18, 2002 (Council Meeting 2 -6 -01)
Subject: Notice of Completion for the Widening of Los Angeles
Avenue East of Leta Yancy Road
DISCUSSION
A. Background
On March 21, 2001, the City Council awarded a contract to
Asphalt Professionals, Inc. for the construction of a project
to widen the south side of Los Angeles Avenue along the
frontage of the old Caltrans Maintenance Yard just east of
Leta Yancy Road.
B. Project Scope
The scope of the project called for the construction of
additional pavement width, curb, gutter, driveway, asphalt
sidewalk and related work.
C. Right -of -Way
Full width right -of -way has not yet been conveyed at this
location. It is apparently the intent of Caltrans to retain
the street right -of -way when they market this surplus
property.
L A Ave at Caltrans Yard_cmp 000285
L. A. Ave. Widening [Caltrans Yard]: Completion
January 18, 2002
Page 2
Three (3) Change Orders were authorized for this project,
generally described as follows:
Change Order
1 Pavement Sub-
structure
2 Gate
3 Fence Height
Notes:
Description
Over excavate and place
extra base and geo- fabric
Repair and Modification
Increase height of fence
Total
Cost ($) Note
3,753.91 a/b
577.50
975.74
5,307.15
a) Required by sub - surface conditions and designed and
constructed per Caltrans requirements.
b) The approved amount of this Change Order has been
disputed and, as of the date of this report, has not yet
been resolved. A contingency amount has been set aside to
pay for any additional costs when and if approved.
It should be noted that these Change Orders have not yet been
signed by the contractor and no payments on the Change Orders
have yet been made. The City has delayed the completion of
the project for several months hoping to resolve these
matters. It is recommended below that the project be accepted
and the Notice of Completion recorded. Funds have been set
aside for future payment of these costs when and if the
approval paperwork is processed.
E. Quantity Adjustment
Invariably with Public Works projects the final actual
quantity required for each of the bid items will differ
somewhat from the engineer's estimate of quantities set forth
in the bid documents. Accordingly, the final contract cost
will differ from the bid amount, based upon the actual
quantity of each item required to complete the project.
The cost of significant variances in quantities required to
complete the work is summarized as follows:
Item Description
1 Roadway excavation
2 Processed Misc. Base
3 A/C Pavement
4 A/C Sidewalk
5 PCC Curb & Gutter
Total for
Notes:
1) Per Caltrans
F. Fiscal Impact
Adjusted Quantities
field requirements.
Cost ($) Note
959.09 1
403.92 1
2,288.88 1
(373.73)
122.09
3,400.25
L A Ave at Caltrans Yard _cmp �y�e
!!'00/GrC9J
L. A. Ave. Widening [Caltrans Yard]: Completion
January 18, 2002
Page 3
1. Final Contact Cost: The final construction contract costs
ara viimmari 7Pd as follows:
...............................................................................................................................................-----
Description
Amount
Bid Amount
38,817.09
Change Orders
5,307.15
Quantity Adjustments
3,400.25
Contingency for Added Cost for C.0 #1
1,800.00
Total ......................................_..._...................................................................._............................................................................................___..............
49,324.49
...............................
2. Total Construction Costs: In addition to the above
described contract costs, certain other construction costs
were incurred by the City to facilitate the termination of
the water service to the property. The City funded
contract traffic control costs [$350.00] to enable the
County Waterworks District to terminate the service
lateral connection to the water main located on the north
side of the street. A summary of all construction costs is
ac fnllnw��
Description
. . .. . . .. . . . . . . . . . . . . . . . .
Amount
Contract costs
49,324.49
Added Traffic Control
350.00
Total
........................................................... _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
49,674.49
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. Total Project Costs: The final project
summarized as follows:
...................... _ . . . ................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. . ............. . .................................
Description
Amount
Design
7,480.00
Design Support
461.63
Soils Analysis
1,800.00
Construction
49,674.49
Contract Admin / Inspection [In- House]
750.00
Total ......................__..............................................................._.._.............................._................................_...................................._....._..........
60,166.12
...............................
costs are
4. Funding Source: The funding source for this project
[Project 2501- 8310 - 8006 -xxxx] is the Los Angeles Avenue
AOC Fund [ Fund 2501].
5. Budget Summary: A re -cap of the FY 2000/2001 Budget for
the subject project is as follows:
.................... .. ..................... _ ....... .... _._ .....................................................................................................................
Account Number
__ .... _ ...............................................................
Current Budget ($)
.... .............................. _ ................ .... .......................................................
Actual Cost ($)
Surplus
9601: Design
10,000
9,742
258
9640: Construction
80,000
49,674
30,326
9650: Inspection
10,000
750
9,250
Total
...................... _.............................................................................._ ..............
100,000
........ ............................... ......................... _.................................................................................................................................................................................................................................
60,166
39,834
...............................
Note: Surplus Appropriations will be released back to
Funds when the project is completely closed -out.
L A Ave at Caltrans Yard cmp
000290
L. A. Ave. Widening [Caltrans Yard]: Completion
January 18, 2002
Page 4
G. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would
be appropriate for the City Council to accept the project as
complete and direct the City Clerk to file a Notice of
Completion to start the final lien period.
H. Release of Retention
If the recommended action is taken, the Notice of Completion
will be forwarded to the County Recorder for recordation.
Absent the receipt of any Stop Notices from subcontractors
or suppliers, thirty -five (35) days after the date of the
recordation of the Notice of Completion, the ten percent
(10 %) retention could be paid.
RECOMMENDATION
Accept the work as complete.
L A Ave at Caltrans Yard _cmp 000291