HomeMy WebLinkAboutAGENDA REPORT 2002 0227 CC SPC ITEM 11DITEM
CITY ()F "e O ORPARK. CALIFORNIA
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CITY OF MOORPARKz
CITY COUNCIL AGENDA REPORT-
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TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services X2
DATE: February 19, 2002 (CC Meeting of February 27)
SUBJECT: Adopt a Budget Amendment Resolution and Confirm
Contract Authorization for Repairs to the Apricot
Room at the Community Center
DISCUSSION
On December 5, 2001, the City Council adopted Resolution
No. 2001 -1915 which delegated to the City Manager the power
to take certain actions to repair and replace the damaged
Apricot Room ceiling and roof. With the assistance of the
City's insurance company, the City has secured the services
of a contractor, Alan Bornstein Construction, Inc., to make
the necessary repairs. A contract was signed by the City
Manager at a cost not to exceed $134,220.
Work to repair the room began on February 19 and it is
anticipated that the work will be completed around April
22. The schedule could be impacted based on weather. The
contractor is aware of the City's need to make the Apricot
Room usable as quickly as possible, and he has taken steps
to order the replacement beam and lumber early to move the
project along.
The City's insurance company will reimburse the City for
expenses associated with the damage to the Apricot Room,
less a $5,000 deductible. The City will also submit
invoices for the additional costs of video taping the
Council and Commission meetings in the smaller Citrus Room.
However, the City is responsible for payment to the
contractor. In order to make monthly payments to the
contractor, in advance of the insurance company's
reimbursement, the Council is being asked to amend the FY
000160
Apricot Room Repair
Page 2
2001/02 budget by appropriating $147,000 (includes a 100
contingency) to the project. Adoption of the attached
resolution will appropriate the necessary funds to proceed
with the repair work. All reimbursement received from the
insurance company will be receipted to the General Fund.
RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2002 - amending the FY 2001/02
budget by transferring $147,000 from the General Fund
Reserve to the Facilities expenditure budget (1000.7620),
and confirm the City Manager's approval of an agreement
between the City and Alan Bornstein Construction for
repairs to the Apricot Room at the Community Center at a
cost not to exceed $134,220.
Attachment: Resolution
®0i1GI
Apricot Room Repair
Page 3
RESOLUTION NO. 2001-
ATTACHMENT A
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING
THE FY 2001/02 BUDGET BY TRANSFERRING
$147,000 FROM THE GENERAL FUND RESERVE
FUND (1000.5500) TO THE FACILITIES BUDGET
(1000.7620) FOR REPAIRS TO THE APRICOT
ROOM ROOF AT THE COMMUNITY CENTER
WHEREAS, on June 20, 2001, the City Council adopted
the budget for Fiscal Year 2001/02; and
WHEREAS, a staff report has been presented to said
Council requesting a budget amendment by transferring
$147,000 from the General Fund Reserve balance for repairs
to the Apricot Room roof at the Community Center; and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impacts to the budget line
item(s) .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment
from the
described
approved.
General Fund Reserve as
in Exhibit "A" attached
allocating $147,000
more particularly
hereto is hereby
SECTION 2. The City Clerk shall certify to the
adoption of the resolution and shall cause a certified
resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 27th day of February, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
® �i:c:
Resolution No. 2002 -
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund - Community Services
Department
$147,000
$147,000
$147,000
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.7632.9103
$0
$147,000
$147,000
Approved to Form:
40 () 1643