HomeMy WebLinkAboutAGENDA REPORT 2002 0306 CC REG ITEM 11F_PT //• �.
CITY OF MOORPAIRK, CALIFORNIA
Citv Council :Meeting
of
ACTION:
Moorpark City Counci
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works YA�_
Date: February 22, 2002 (Council Meeting 3 -6 -02)
Subject: Notice of Completion for the Construction of a Double
Left -Turn Lane [West -to- South] and Other Improvements in
the Vicinity of the Intersection of Los Angles Avenue
and Tierra Rejada Road [ Albertson's]
DISCUSSION
A. Backaround
1. Certain conditions of approval for the Commercial Center
at the corner of Tierra Rejada Road and Mountain Trail
Street required the developer of the property (now
Albertson's, Inc.) to construct a double left -turn lane
for westbound traffic at the intersection of Los Angeles
Avenue and Tierra Rejada Road.
2. The developer and their engineering consultant developed
the design for this project.
3. At the request of the City, Albertson's added to the plans
for their project, the construction of certain
modifications to the north and south legs of the
intersection, which were needed to improve traffic flow
and safety and to add Bike Lanes where none now exist.
4. The City also retained the services of a separate civil
engineering consultant to prepare plans for the removal
and reconstruction of the raised center median at the
south leg of the intersection. The easterly relocation of
this median was required to improve traffic flow and
safety.
S. The project plans included the re- striping on the State
Highway [ Albertson's] and the work on the north and south
legs of the intersection [City]. These plans were reviewed
and approved by Caltrans and a Caltrans Encroachment
Permit was issued.
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February 22, 2002
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6. The City and Albertson's entered into an Agreement
relative to the City acting as the lead party for the
construction phase of the project.
7. On October 3, 2001, the City Council awarded a contract to
Nye and Nelson, Inc. for the construction of the project.
B. Project Scope
1. General: As mentioned above, the work on the highway was
required to provide a double left -turn lane for west -to
south turning traffic. The work on Tierra Rejada Road and
Gabbert Road was required to improve traffic flow and to
allow for the placement of Bike Lanes.
2. Joint Project: The project plans include both the highway
improvements and the modifications and improvements to the
City streets. The work was done as a joint project.
3. State Highway: Albertson's fully funded the construction
of modifications to the highway to make provisions for a
double left -turn lane. The elements of this portion of
the work is summarized as follows:
• the re- stripping of the street to provide for a three
hundred feet (3001) long double left -turn lane for
west -to -south traffic;
• the relocation of traffic loop detectors as required;
and
• the modification of signing as required.
Notes: 1 No modifications were required to be made to the
existing street improvements.
2 At one time the ultimate design for Los Angeles
Avenue east of Tierra Rejada Road, called for three
lanes in each direction. In order to accommodate
the subject project, the City Council revised this
standard to call for the third eastbound lane to
start at a point east of the double left -turn lane.
4. Tierra Rejada Road / Gabbert Road: The City funded
certain improvements and modifications to the north and
south legs of the intersection. That scope of work
included:
• Removal and reconstruction of the center median in the
south leg of the intersection. The raised median was
moved approximately five feet (51) to the east to
improve north -south lane alignment and to accommodate
the two lanes of west -to -south left -turn traffic.
• Restriping as required.
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February 22, 2002
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• Relocation of traffic loop detectors.
• The addition of Bike Lane lines where none now exist.
C. Change Orders
Four (4) Change Orders were authorized for this project,
generally described as follows:
Change Order Description
1 Princeton Median Modification of median
[Project 80251 nose and construction of
stamped concrete.
2 Tierra Rejada Rd
median stamped
concrete
3 Loop Detectors
4 Revise striping
Removal and replacement of
additional area
Change Loop Stub -outs
Cost ($) Note
19,520.00 a/b
911.80
977.70
Change striping at south 855.31
leg of intersection
Total 22,264.81
Notes:
a) This work was not a part of the Double Left -Turn Lane
Project. Although this work was performed under a Change
Order to this construction contract, the costs for this
work will be charged to the Los Angeles Avenue Median
Landscaping Project [Project 80251.
b) Nye and Nelson was selected to do this work because they
submitted a lower price than the contractor constructing
the Los Angeles Avenue Median Landscaping Project.
D. Quantity Adjustment
There were no quantity adjustments required for this project.
E. Fiscal Impact
1. Final Project Construction Cost: The final construction
cost for the subject project [Project 80071 is summarized
Q-
-:I fnl l nWP -
. . . . . . . . . . . . . . . . . . . . .................... . ................................................. . ............ . . . . . . . . . . . . . . . . . . ........................... ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............
Description
. .............................................................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................. . . . . . . . . . . . . . . . . . .
Amount ($)
Bid Amount
67,510.35
Change Orders 2, 3 & 4
2,744.81
Quantity Adjustments
-
Total
.........................................................................._........................................................................................................................................................................................._...............................................
70,255.16
...............................
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February 22, 2002
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2. Total Construction Contract Costs: As stated above, this
contractor also performed some work on the Los Angeles
Avenue Median Landscaping Project. The total construction
contract costs, including that work, is summarized as
follows:
Description Amount
Proct 8007: Double Left -Turn Project 70,255.16
Proct 8025: L. A. Ave. Median Project (CCO #1) 19,520.00
Total 89,775.16
Note: The fiscal information below does not include the
above mentioned costs to Project 8025.
3. Total Project Costs: The total cost for Project 8007
(nn„ble T.eft -Turn Lane) is summarized as follows:
..._.............. ---............_ .............._..... .......... ........................ .....................
Description
....... .................. ........ _.__. _..._...._..............._...._.........._........... _..............................
Left -Turn Project ($)
Added City Work ($)
Total
Design
a
9,248.49
9,248.49
Design Support
302.30
422.36
724.66
Construction
29,307.70
40,947.46
70,255.16
Inspection
500.59
699.41
1,200.00
Total
30, 110. 59 ................................
............................51, 317. 72......................... ...............................
........._81,428.•.3.1.......;
Note a: Plus design costs incurred by Albertson's.
4. Funding Source: The funding source for this project is
the Los Angeles Avenue AOC Fund. All costs reimbursed by
Albertson's (discussed below) were deposited into this
Fund.
5. FY2001102 Costs: A portion of the design costs for
Project 8007 were incurred last Fiscal Year. A summary of
wv ,)nnl /n? r -n .qt-.q is as follows:
- - - - -,
Description
Total Cost ($)
Less Prior Year ($)
Total FY 01/02 ($)
Design
9,973.15
(3,026.02)
6,947.13
Construction
70,255.16
0.00
70,255.16
Inspection
1,200.00
0.00
1,200.00
Total
.......... ....................... ....._...... .... .........................................................................
81,428.31
...._......................._. ................................ ................... .................... ..................................................................................................__.................................................................................
(3,026.02)
78,402.29
...............................
6. Budget Sununary: A re -cap of the
the subject project is as follows:
.. ...............................
Account Number Current Budget ($)
:9601: Design 9,223
: 9640: Construction 81,012
:9650: Insp. [In- House] 20,253
Total 110,488
FY 2000/2001 Budget for
Actual Cost ($)
Sur lus
6,947
2,276
70,255
10,757
1,200
19,053
78,402
32,086
Note: Surplus Appropriations will be released back to the L. A.
Avenue AOC Fund Reserve when the project is completely
closed -out.
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February 22, 2002
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7. Funding Source: The funding source fo
[Project 2501 - 8310 - 8007 -xxxx] is the Los
AOC Fund [Fund 25011. That portion of the
the Los Angeles Avenue modifications
Albertson's pursuant to the terms of the
Agreement.
r this project
Angeles Avenue
cost related to
is funded by
above mentioned
8. Albertson's Reimbursement: Pursuant to the Agreement
between the City and Albertson's, Albertson's has
deposited with the City an advance payment for their share
of the project costs. Costs incurred for the Albertson's
portion of the work, were less than the amount of their
deposit. A re -cap of the reimbursement due to Albertson's
is as follows:
........................................................................_................._................._............................._...................._..._......................................__......................................._--
Description
Advance ($)
Less Actual Cost ($)
Refund Amount ($)
Construction
28,330.00
(29,307.70)
(977.70)
Inspection [15 %]
4,249.50
(4,396.16)
(146.66)',
Administration [10 %]
2,833.00
(2,930.77)
(97.77)',
Sub -Total
35,412.50
(36,634.63)
(1,222.13)'
Plus Contingency **
11,483.78
11,483.78
Total ..................................................................._........................_....................__........................_..................................................................._....................._...................................................
46,896.28
(36, 634. 63 ..........
............................... .........._1.0.,26.1..._6.5....
** $17,706.25 less $6,222.47 in City design costs
It is the intent of staff to issue a check for this refund.
F. Final Inspection and Acceptance
The City has completed
has found the work to
be appropriate for the
completed and direct
Completion to start th
e
G. Bond Exoneration
a final inspection of the project and
be acceptable. At this time it would
City Council to accept the project as
the City Clerk to file a Notice of
final lien period.
In that the required improvements have been constructed, it
is recommended that the Bond for such work be exonerated.
H. Release of Retention
If the recommended action is taken, the Notice of Completion
will be forwarded to the County Recorder for recordation.
Absent the receipt of any Stop Notices from subcontractors
or suppliers, thirty -five (35) days after the date of the
recordation of the Notice of Completion, the ten percent
(10 %) retention could be paid.
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February 22, 2002
Page 6
RECOMMENDATION
Accept the work as completed and authorize exoneration of the
bond on file for the construction of these improvements.
C
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