HomeMy WebLinkAboutAGENDA REPORT 2002 0306 CC REG ITEM 11GMoorpark City
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ACTION: �
Counci
Report
To: The Honorable City Council
From. Kenneth C. Gilbert, Di rector of Public Works A
Date: February 22, 2002 (Council Meeting 3 -6 -02)
Subject: Notice of Completion for the Construction of the 2001
Parkway & Median Landscaping Project [Projects 8019 &
8025]
DISCUSSION
A. Background
On October 17, 2001, the City Council awarded a contract to
E &M Constructors for the construction of the project.
B. Project Scope
The scope of the subject work is generally described as
follows:
1. Project 8019• Tierra Rejada Road / Southhampton Road
Parkway: Construction of parkway landscaping on the north
side of Tierra Rejada Road, along the frontage of Tract
2865 -5 [Pacifica] , from a point just east of Southhampton
Road, westerly to a point approximately one thousand feet
(10001) west of Southhampton Road. The design of this new
parkway was designed to be compatible with the existing
parkway landscaping located to the west of the subject
work.
2. Portion of Project 8025: Los Angeles Avenue Median: The
recently completed Los Angeles Avenue Rehabilitation
Project (a part of the 2000 Asphalt Overlay Project)
included the construction of a raised median on Los
Angeles Avenue at and south of the Princeton Avenue
freeway ramps. The work required by the subject project
called for the installation of stamped concrete,
irrigation and landscaping in those new raised medians.
The roadway rehabilitation work included the installation
of a water meter and the placement of pipes and sleeves in
the road to avoid the need to excavate the new pavement.
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2001 Parkway & Median Landscaping Project
February 22, 2002
Page 2
3. Maintenance Period: The contract documents require the
contractor to provide for the maintenance of the
landscaping and irrigation systems for a period of four
(4) months, commencing on the date these improvements are
accepted by the City.
4. Median Repairs: The scope of work also includes the
replacement of damaged stamped concrete in the median on
Tierra Rejada Road just west of Peach Hill Road. Said work
is to be charged to the Citywide landscape maintenance
account funded by Assessment District AD 84 -2 [Fund 23001.
C. Change Orders
There were no change orders required for this contract.
However, some additional work was performed by another
contractor. That work for additional stamped concrete work
not included in the scope of the initial contract. The cost
of that additional work, as mentioned in Section E -3 below,
was $19,520.
D. Quantity Adjustment
In that most of the bid items
sum bid prices, no adjustments
quantities was necessary.
E. Fiscal Impact
for the project required lump
to the engineer's estimate of
1. Funding Sources: The funding sources for the subject work
are listed as follows:
Description Fund
• 8019: Tierra Rejada Parkway 2302: Zone 2 [AD84 -2]
8025: L. A. Avenue Median
2501: L A Ave AOC
• Tierra Rejada Road Median 2300: Citywide
Stamped Concrete Repair Landscaping [AD84 -2]
2. Final Construction
the subject work is
............................................................. _ ...... _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Description
Bid Amount
Change Orders
Quantitiy Adjustment _
Total
LS 2001_CMP
Cost: The final construction cost for
summarizedas follows ......................................................... .... ........................................ ...............................
........._..._-__...... ................. .... _......................................................................................
Project 8019 Proiect 8025 Median Repair
45,830.00 38,335.00 1,001.00
0.00 0.00 0.00
0.00 0.00 0.00
45,830.00 38, 335. 00 ............................................................. 00.1..._00....
2001 Parkway & Median Landscaping Project
February 22, 2002
Page 3
3. Total Project Costs: The total cost for Projects
8019 and
8025 only....._ are ........_ summarized as follows: _ .........................................................................................................................................................
...............................
Total
:Description Project 8019
Project 8025
2,176
Design 1,189
489
987
1,127
1,616
Design Support
45,830
38,335
84,165
±Construction
0
19,520
19,520
Work by Others [A]
545
455
1,000
Inspection
Sub -Total FY01 /02 48,053
60,424
108,477
Prior Year Design 3,544
2,500
6,044 !.
114,521
Total 51,597
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................................... . .
62,924
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Note A: Additional stamped concrete work constructed
by a
separate contractor.
4. Budget Summary: A re -cap of the FY
2000/2001 Budget for
the.._.. s......_ a_ s._...._ f_°_ 110 ws ............................................................................................................................................
...............................
._subj.ect._.._proje_ct......._
Account Number Current Budget ($)
Actual Cost ($)
Surplus
Project 8019 55,894
48,053
7,841
Project 8025 67,072
60,424
6,648
Total122,966
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................ . . . . . . . . . . . .
108, 477 .................................................
............................._1 4,489..
Note: Surplus Appropriations will be
funds
released back to fund
[Fund 2302: Zone 2 AD84 -2
reserves for the affected
and Fund 2501: L. A. Ave. Aoc] when the
project is
completely closed -out.
F. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. Per the terms of the
contract, the contractor will continue to provide maintenance
to the new landscaping for a period of four (4) months from
the date the improvements are accepted by the City.
At this time it would be appropriate for the City Council to
accept the project as completed and direct the City Clerk to
file a Notice of Completion to start the final lien period.
G. Release of Retention
If the recommended action is taken, the Notice of Completion
will be forwarded to the County Recorder for recordation.
Absent the receipt of any Stop Notices from subcontractors
or suppliers, thirty -five (35) days after the date of the
recordation of the Notice of Completion, the ten percent
(10 %) retention could be paid.
RECOMMENDATION
Accept the work as completed.
.. "J
LS 2001 CMP