HomeMy WebLinkAboutAGENDA REPORT 2002 0320 CC REG ITEM 11HMOORPARK CITY COUNCIL
AGENDA REPORT
I Ir tf.
TO: Honorable City Council
FROM: Dana Shigley, Administrative Services Di
rec
DATE: March 6, 2002 (meeting of March 20, 2002)
SUBJECT: CONSIDER MID -YEAR AMENDMENTS TO 2001/2002 FISCAL YEAR
BUDGET
BACKGROUND
The City Council adopted a budget for fiscal year 2001/2002 on
June 20, 2001 and has amended it several times for various
projects and programs. After a review of the current budget
status, in anticipation of developing a budget recommendation
for the new fiscal year, staff has compiled additional
recommended budget amendments for the City Council's
consideration.
DISCUSSION
The attached resolution makes several adjustments to the
currently adopted 2001/2002 fiscal year budget, with an
explanation for each item contained in exhibit "A ". These
adjustments are all either corrections that do not represent
additional costs, cost increases that the council has previously
authorized, or critical items that were not previously included
in the budget. This amendment increases general fund
appropriations by $63,410. However, offsetting revenues
amounting to $26,909 bring the net impact on the general fund
reserve to $36,410.
Honorable City Council
March 6, 2002
Page 2
STAFF RECOMMENDATION (Roll Call Vote Required)
1. Adopt Resolution 2002- amending the 2001/2002 budget
as noted in exhibit "A" to the attached resolution.
RESOLUTION 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE FISCAL YEAR 2001/2002
ADOPTED OPERATING BUDGET
WHEREAS, on June 20, 2001, the City Council adopted the
operating budget for fiscal year 2001/2002; and
WHEREAS, certain additions and adjustments to the budget
are proposed to allow for effective service delivery for the
balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2001/2002
fiscal year budget as noted in exhibit "A ".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as described in Exhibit "A"
attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 20th day of March, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
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Exhibit "A"
Mid Year Budget Amendment for the 2001/2002 Fiscal Year
Current Revised
Budget Unit Account Description Budget Change Budget Explanation
0100 - 5700 -0000
9298 Overhead Allocation
(258,143)
(2,167)
(260,310) Correct error in overhead allocation:- no net effect on expenses
1000 - 1100 -0000
9503 Computer Equipment
6,000
1,550
7,550
Additional laptop for Council not anticipated in original budget
1000 - 2100 -0000
9221 Memberships & Dues
17,400
3,110
20,510
VCOG organizational study & league fees approved by Council
Adjust Crossing Guard Costs Between Posts
2003 - 8210 -0000
9003 Salaries and Benefits PT
6,907
8,000
after budget adoption
1000 - 3110 -0000
9201 Computer Supplies
0
1,835
1,835
Required updates to software licenses in Human Resources
1000 - 3100 -0000
9503 Computer Equipment
0
700
700
Purchase DVD recorder for City Council meetings
1000 - 5110 -0000
9102 Contractual Services
28,000
25,000
53,000
Funds needed for contract finance and audit assistance
2200 - 6100 -0000
9598 Overhead Allocation
0
884
and vacation balance payout for former employee
1000 - 7620 -0000
9102 Contractual Services
7,550
3,500
11,050
Installation of improved alarm system at several city facilities
1000 - 7620 -0000
9621 Building Improvements
14,000
5,700
19,700
To improve HVAC system in computer room - funded
Water expenses higher than ancticipated
2502 - 8310 -8015
9123 Legal Services
0
80,000
by amounts owed from MRA to City
1000 - 8320 -0000
9102 Contractual Services
0
10,000
10,000
Correct error in budget - move from gas tax to general fund
1000 - 9200 -9005
9240 Community Promotion
4,050
2,000
6,050
Additional DARE program expenditures to be reimbursed
from DARE trust
1000
3588 Other State Funds
0
14,985
14,985
Received grant from State for the purchase of a radar trailer
1000
3730 Contributions /Donations
20,000
2,000
22,000
Additional DARE contributions
1000 - 2210 -0000
9504 Other Equipment
0
9,924
9,924
Emergency response equipment funded by OES grant
1000
3600 County Grants
0
9,924
9,924
OES Grant for Equipment
2000 - 8210 -0000
9002 Salaries and Benefits FT
20,845
(8,000)
12,845
Adjust Crossing Guard Costs Between Posts
2003 - 8210 -0000
9003 Salaries and Benefits PT
6,907
8,000
14,907
2200 - 6100 -0000
9198 Overhead Allocation
0
14,888
14,888
Overhead allocations omitted from budget - no net effect
2200 - 6100 -0000
9298 Overhead Allocation
0
59,062
59,062
on expenditures
2200 - 6100 -0000
9498 Overhead Allocation
0
11,453
11,453
2200 - 6100 -0000
9598 Overhead Allocation
0
884
884
2305 - 7900 -7901
9415 Water
13,000
2,000
15,000
Water expenses higher than ancticipated
2312- 7900 -7901
9415 Water
45,000
5,000
50,000
Water expenses higher than ancticipated
2502 - 8310 -8015
9123 Legal Services
0
80,000
80,000
Legal services associated with Spring Road bridge
2604
3588 TEA21 Federal Grants
1,000,000
90,000
1,090,000
Correct funding account for trail study grant
2605- 8320 -0000 9102 NPDES Contractual 10,000 (10,000) 0 Correct error in budget - move from gas tax to general fund
4001 3731 Construction Contributions 0 130,000 130,000 Revenues to the City Hall Improvement Fund from North Park
settlement per Council action
5001 - 7530 -7502 9122 Legal Services 0 10,000 10,000 Costs for legal services in solid waste franchise negotiations -
5001 3805 Franchise Admin Chg Fee 0 10,000 10,000 offset by fees to be paid by franchisees