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Home My WebLink AboutAGENDA REPORT 2002 0417 CC REG ITEM 10DMOORPARK CITY COUNCIL AGENDA REPORT ITEM l o - P. G,TY OF �- moRmRK, CALYFORV'IA City Council tiiccting of -17 - ACTION: BY: f ---- -- TO: The Honorable City Council FROM: Hugh R. Riley, Assistant City Manager DATE: April 4, 2002 (CC Meeting of April 17, 2002) SUBJECT: Consider Award Contract for Design of the Police Services Center to WWC OT Architects, Inc. and Adopt Resolution No. 2002- DISCUSSION The City Council has listed among the City's top ten priority projects, the construction of a new police services center. On November 7, 2001, the City Council approved a Development and Financing Plan for new civic facilities including City Hall, Police Services Center and Public Works /Parks Corporation Yard. Sites for these new facilities were identified in the plan and the City's Redevelopment Agency has acquired the property at the northeast corner of Spring Road and Flinn Avenue as the designated site for the new Police Services Center. Staff solicited proposals for the design of the Police Services Center in December 2001. The City received proposals from six qualified architectural firms. The firms included Martinez Architects, WWC OT Architects, Cannon Dworsky, Leach Mounce Architects, Merino Architects and Roesling Nakamura Architects. Staff conducted a preliminary evaluation of each of the proposals with regard to the following criteria: 1. The firms's understanding of the project 2. The Architect's approach and methodology for the project 3. The schedule for the project's development 4. The relevant experience of the firm 5. The architects consideration for the site conditions and concerns ��%- %W h.Aw Honorable City Council April 17, 2002 Page 2 6. The architect's creativity and sensitive to the City's needs. 7. Stated exceptions to the City's proposed contract for services 8. The overall presentation provided by the proposal The proposals were ranked based on the above criteria and the firms ranked among the top three were invited to make a presentation to an oral review panel consisting of: Hugh Riley, Assistant City Manager; Ken Gilbert, Director of Public Works, and Robert LeMay, Chief of Police. The firms invited were Leach Mounce, Widom Wein Cohen O'Leary Terasawa (WWC OT) and Canon Dworsky. In evaluating the firms and their presentations, the panel considered factors similar to those used in the initial ranking but examined these factors in greater detail. Specific emphasis was given to each firm's demonstrated understanding and approach to the project. High importance was placed on the architect's understanding of the City's desire to establish downtown Moorpark as the civic center of the City. The achievement of this goal through the design and placement of new public facilities was a significant factor in the ranking. Cost proposals from each of these firms were examined following the interviews. The interview panel selected WWC OT as the top candidate firm. References were contacted and staff began negotiations on a proposed agreement for services and compensation. The terms of the agreement have now been finalized and a not -to- exceed fee of $505,000 is included in the agreement. WWC OT is a ninety - person, Santa Monica -based firm with additional offices in the Inland Empire and Palm Springs, California. The firm specializes in working with institutional, corporate, healthcare, educational, and non - profit organizations. Their capabilities include programming, planning, design, interior renovation /design, project management and construction administration. The firm's most recent projects of a similar size and scope to Moorpark's project are the North Valley Police Station for the Los Angeles Police Department (50,250 square feet) and the Palm Springs Police Department (44,500 square feet). Honorable City Council April 17, 2002 Page 3 In addition to presenting these similar projects, WWC OT's representatives offered a unique understanding of the City's downtown objectives and demonstrated a thorough and creative interpretation of the City's Downtown Specific Plan objectives. Their presentation fully addressed the integration of the new facility into the High Street Corridor Plan. Design Phase Budget It is recommended that the City Council approve a budget for the design phase of the Police Services Center Project by adopting the attached resolution amending the FY 2001/02 Budget. The budget amendment would allocate $515,000 from the Police Facilities Fund for architectural and engineering including a $10,000 contingency. The current fund balance in the Police Facilities Fund is $1,178,102. The estimated construction cost for the new facility included in the approved Development and Financing Plan is $5,050,000. The plan includes funds from the Moorpark Redevelopment Agency's December 2001 Tax Allocation Bond Issue for construction. In considering the budget for the Police Services Center, the City must also think about future maintenance costs. The design phase of the project will include estimates of annual operating and maintenance costs for the new facility. Presently the City pays the equivalent of $52,237 in annual rent and utilities to the Moorpark Unified School District for about 6,697 square feet of office space for the Moorpark Police Department. The California Highway Patrol, through the Redevelopment Agency, presently pays a private property owner $22,417 in annual rent including water and sewer service costs for 1,492 square feet of space. STAFF RECOMCMNDATION (Roll Call Vote) Award a contract to WWC OT Architects in the amount of $505,000 and authorize the City Manager to execute said contract, and approve Resolution No. 2002 -_, amending the FY 2001/02 Budget, allocating $515,000 for the design of the Police Services Center. A Honorable City Council April 17, 2002 Page 4 Attachment: Resolution No. 2002- RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02 BUDGET FOR THE DESIGN OF THE POLICE SERVICES CENTER AT 500 SPRING ROAD BY APPROPRIATING $515,000 FROM THE POLICE FACILITIES FUND WHEREAS, on June 20, 2001, the City Council adopted the operating budget for the 2001/2002 fiscal year; and WHEREAS, on November 7, 2001, the Council approved a Development and Financing Plan for new civic facilities including the construction of a new police services center; and WHEREAS, an agreement for architectural design services for the police services center has been concluded for compensation in the amount of $505,000 plus a contingency of $10,000; and WHEREAS, the City Council now wishes to amend the adopted budget to appropriate the necessary funds for the design of the facility; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line items. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment to Police Police Exhibit Services Fund appropriate the Services Center, as more "A" attached hereto is hereby allocate $515,000 from the same for the design of the particularly described in approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. V 4 4 Resolution No. 2002 - Page 2 PASSED AND ADOPTED this 17th day of April, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Resolution No. 2002- EXHIBIT A Budaet Revision A. Fund Allocation: Fund No. Fund Name Amount 4002 Police Facilities Fund $515,000.00 $515,000.00 $515,000.00 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 4002 -2100- 2005 -9103 -0- $515,000.00 $515,000.00 Approved as to Form: �J C ^ -A