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Home My WebLink AboutAGENDA REPORT 2002 0417 CC REG ITEM 11DITEM �• �. CITY OT NOORPARK. CAT,TFORNTA City Council Nfeeting of `�— / 7 ACTION: l BY: MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manager DATE: April 3, 2002 (CC Meeting of 4/17/02) SUBJECT: Consider a Resolution to Amend the City Budget to Reflect the Total Final Costs for The Construction and Landscaping of the Rock Fountain Art In Public Places Project at Tierra Rejada and Mountain Trail. DISCUSSION On October 3, 2001 the City Council approved the construction of a Rock Fountain and Waterscape as an Art In Public Places Project at the corner of Tierra Rejada Road and Mountain Trail Street. The approved budget for the project totaled $100,000 from the Art in Public Places Fund. The budget did not include demolition of the existing planter improvements or the completion of landscaping at the site. The project is now nearing completion and the actual cost for the work including additional deck and walkway improvements and landscape improvements exceeds the original budget. The demolition of the existing planter and sidewalk improvements as well as the rough grading of the project site was completed by Thomas Construction at a cost of $ 4,285. During the early phases of the fountain work by Rock Designs, additional grading and drainage improvements were needed and electrical facilities had to be installed in the adjacent commercial building (Change 1). An additional 570 square feet of sculpted flat rock was added as an option so that the deck around the fountain had the same appearance as the sculpture. C.r, .,r„ i\ " 'V , v • fj Honorable City Council April 17, 2002 Page 2 Steps in the same flat rock material were also added to provide pedestrian access to the fountain site from the adjacent commercial buildings (Change 2). A damaged existing sidewalk leading from the site to the street sidewalks was removed and replaced with sculpted flat rock (Change 3). During the construction of the project, much of the turf and landscape improvements installed by the original Mountain Meadows Plaza Center developer, and by the developer of the new buildings on Pads B and C was damaged or had to be replaced. Additional landscape improvements were necessary for the fountain and decking and to relocate some of the original trees at the site. The City obtained a proposal from ACI Landscaping. This company had made the original improvements for the developer and held an inventory of ground cover plantings originally intended for the site. The costs for the landscape improvements may be charged to the City's Tree and Landscape Fund. On December 7, 2001, the City Council approved the dedication of the project to the victims and heroes of the September 11 terrorist attacks on the United States. Staff has prepared the attached recommended wording for a 14" X 20" brass plaque that will be mounted on a flat rock at the edge of the fountain. The estimated cost for the plaque including installation is $1,000. A summary of the project costs is as follows: Artists Proposal Fee Per RFP $ 1,000 Demolition of Existing Planter and Improvements (Thomas Construction) $ 4,285 Rock Designs (Original Contract) $ 93,000 Change Orders: 1. Additional Grading, drains, sidewalk removal and electrical $ 6,520 2. 570 sq. ft. flat sculpted rock deck including steps; 3 additional boulders, additional rock for plaque $ 8,740 vv v Honorable City Council April 17, 2002 Page 3 3. Remove 300 sq. ft. old (damaged sidewalk, replace with 240 sq. ft. flat sculpted rock deck $ 3,780 SUBTOTAL ROCK FOUNTAIN $ 117,325 Landscape Improvements - ACI $ 22,874 Landscape Contingencies $ 2,000 TOTAL LANDSCAPE IMPROVEMENTS $ 24,874 DEDICATION PLAQUE $ 1,000 TOTAL PROJECT COSTS $ 143,199 A budget amendment is needed to cover the additional costs including $ 18,325 from the Art in Public Places Fund and $24,874 from the Tree and Landscape Fund. STAFF RECOMMENDATION Approve proposed dedication language and budget amendment and adopt Resolution amending the City budget. (ROLL CALL VOTE REQUIRED) Attachment: Proposed Dedication Wording Resolution No. e�fN.4- -' or THE CITIZENS OF MOORPARK DEDICATE THIS WORK OF ART TO THE VICTIMS AND HEROES OF THE SEPTEMBER 11, 2001 TERRORIST ATTACKS ON THE UNITED STATES OF AMERICA CITY COUNCIL PATRICK HUNTER, MAYOR DR. ROSEANN MIKOS, MAYOR PRO TEM DR. CLINT D. HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK STEVEN KUENY City Manager RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE 2001/2002 FISCAL YEAR ADOPTED OPERATING BUDGET FOR THE ARTS IN PUBLIC PLACES PROGRAM WHEREAS, on June 20, 2001, the City Council adopted the operating budget for the 2001/2002 fiscal year; and WHEREAS, the City Council has approved a project to be funded by the Arts in Public Places Fund; and WHEREAS, the City Council now wishes to amend the adopted budget to reflect all of the final costs for the fountain project using Arts in Public Places Funds and costs to provide finished landscaping for the project site using Tree and Landscape Funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "P_" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of April, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Budget Amendment Detail Resolution No. 2002 - Page 2 EXHIBIT A BUDGET AMENDMENT DETAIL Funding Sources Funding Source Account Amount Tree and Arts in Landscape Fund Public Places Fund 2150 2151 24,874 18,325 Appropriations Current New Budget Budget Budget Unit Object Amount Change Amount 2150 - 2100 -2002 9632 0 24,874 24,874 2151- 2100 -2002 9632 100,000 18,325 118,325 Approved as to form: �d►�`nR�r�