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Home My WebLink AboutAGENDA REPORT 2002 0501 CC REG ITEM 11DITEM /V • D . -ca i970 Moorpark City Council : -'- ' - Agenda Report TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works 1 �^ DATE: April 18, 2002 (Council Meeting 5 -1 -02) SUBJECT: Notice of Completion for the New Los Angeles Avenue Bridge Widening Project T)T grTTQfiT0TsT A. Project Scope: The project widened the New Los Angeles Avenue bridge across the Arroyo Simi, briefly summarized as follows: 1. South Side Widening: The project called for the widening of the bridge structure on the south side of the street [downstream side of the bridge] , shifting the centerline to the south. 2. Bridge Width: The outside dimension of the bridge was widened from 82' to a width of 1171. 3. Six Lanes: The project resulted in the re- striping of the street to provide three travel lanes in each direction. These six lanes now extend from the freeway to Spring Road. 4 Median: The striping also included provisions for a 14' wide painted median, with left -turn lanes where required. 5 Sidewalks: Sidewalks were added to both sides of the bridge. There are now sidewalks on both sides of the street between Spring Road and Science Drive /Miller Parkway. 6 Street Lights: The project also included the installation of street lights on the north side of the street. New L A Brg_cmp New Los Angeles Avenue Bridge Widening: Completion April 18, 2002 Page 2 B. Other Project Requirements: Other project requirements include: 1. Environmental Clearance: The project was found to be Categorically Exempt. 2. Right -of -Way Acquisition: A small piece of right -of -way [190sf] was required near the southwest corner of the bridge. The City obtained a Right -of -Entry Permit to allow project construction to proceed on schedule. The City is proceeding with the actual acquisition of that parcel. When obtained, that parcel will be conveyed to Caltrans. 3. Permits: Certain permits and approvals were required. Project administration included efforts to assure compliance with all permit requirements. A list of the required permits is as follows: a) U. S. Army Corp of Engineers: An Environmental Consultant was retained by the City to obtain this permit. b) California Fish & Game Department: An Environmental Consultant was retained by the City to obtain this permit. c) Regional Water Quality Control Board: The City retained an Environmental Consultant to obtain this permit. d) VCFCD: Staff obtained a permit from the Ventura County Flood Control District (VCFCD). e) Caltrans: A Caltrans Encroachment Permit was issued for this project. C. Quantity Adjustment Invariably with Public Works projects the final actual quantity for each of the bid items differs from the engineer's estimate of quantities set forth in the original bidding documents. The final contract cost will differ from the bid price, based upon the actual quantities required. The final quantities required for this project were more than the engineer's estimate. The cost of the additional quantities was $159,481.71. A summary of the more significant deviations from the engineer's estimate is as follows: Description Est. Cost ($) Actual Cost ($) Delta Cost ($) a. Temporary fencing 2,748 5,192 2,444 b. Traffic Control 24,965 46,110 21,145 c. Striping 6,046 9,735 3,689 d. Misc. Concrete 14,620 34,361 19,741 e. Pavement 27,076 81,916 54,840 f. Piles 118,996 165,131 46,135 g. Bank Rock Protection 19,698 29,670 9,972 other 1,516 Total 159,482 New L A Brg_cmp `^ * -%'%r' New Los Angeles Avenue Bridge Widening: Completion April 18, 2002 Page 3 D. Change Orders There were two (2) Change Orders for the project. However, each change order covers several tasks. A summary of the extra work directed by these Change Orders is attached as Exhibit 1. The amount of the Change Orders is as follows: Description Total ($) Change Order #1 71,324.19 Change Order #2 49,245.00 Total 120,569.19 E. Right -of -Way The construction of the project required the acquisition of a small piece of right -of -way near the southwest corner of the bridge. A right -of -entry permit was obtained from the property owner to allow construction to proceed during acquisition efforts. Staff, with the assistance of the City's Property Acquisition consultant, is still working with the property owner to obtain the property. It is the intent of staff to then have the property conveyed to Caltrans. F. Fiscal Impact 1. Construction Costs: The total final construction costs are summarized as follows: Description Total ($) Bid Amount 1,414,921.10 Quantity Adjustment 159,481.71 Change Orders 120,569.19 Total 1,694,972.00 2. Design: The design was prepared by Charles Abbott & Associates. The total design fee was $162,216. 3. Design Support: Certain design support expenses are summarized as follows: Description Total ($) Permit Consultant 14,737.82 Permits 2,989.90 Printing, Etc. 1,421.59 Other 308.17 Total 19,457.48 New L A Brg_cmp New Los Angeles Avenue Bridge Widening: Completion April 18, 2002 Page 4 4. Construction Engineering: A consultant was retained to provide construction engineering (contract administration and construction inspection). The cost of these services was $218,800. 5. Total Project Costs: The estimated total project costs are summarized as follows: Description Total ($) Construction 1,694,972.00 Right -of -Way 7,490.00 Design Effort Since July 2000 50,115.52 Design Support 19,947.48 Construction Administration 218,800.00 Sub -total 1,991,325.00 Design Costs Prior to July 2000 112,100.00 Total 2,103,425.00 6. Funding Sources : The subject project is totally funded by the Los Angeles Avenue AOC Fund. 7. Total Project Budget Adjustment: The adjustment to the current total appropriations required to fund project expenses since July 1999 is summarized as follows: 73,530 (70,063) Total Current Proposed Total Required Description Appropriations ($) Change ($) Appropriations ($) Design 73,530 (3,467) 70,063 R -O -W 0 7,490 7,490 Construction 1,556,414 138,558 1,694,972 Inspection 185,500 33,300 218,800 Total 1,815,444 175,881 1,991,325 8. PY01 102 Budget: The current project budget is summarized as follows: New L A Brg_cmp Total Less Expenses FY01 /02 Description Appropriations ($) Prior Years ($) Budget ($) Design 73,530 (70,063) 3,467 R -O -W 0 0 0 Construction 1,556,414 (1,261,610) 294,804 Inspection 185,500 (143,116) 42,384 Total 1,815,444 (1,474,789) 340,655 New L A Brg_cmp New Los Angeles Avenue Bridge Widening: Completion April 18, 2002 Page 5 9. Budget Amendment: As indicated in section F -7 above, expense exceeded the total appropriations. The attached resolution amends the budget to fully fund project expenses since July 1999. A summary of the recommended budget change is as follows: G. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. The project has also been accepted by Caltrans and by the Ventura County Flood Control District. At this time it would be appropriate for the City Council to accept the project as completed and direct the City Clerk to record the Notice of Completion to start the final lean period. H. Release of Retention If the recommended action is taken, the Notice of Completion will be forwarded to the County Recorder for recordation. Absent the receipt of any Stop Notices from subcontractors or suppliers, thirty -five (35) days after the date of the recordation of the Notice of Completion, the ten percent (10 %) retention will be paid. RECOMMENDATIONS (ROLL CALL VOTE Accept the work as completed and adopt Resolution 2002- Attachments: Exhibit 1: Exhibit 2: New L A Brg_cmp Change Order Summary Resolution FY 01/02 Revised FY 01 /02 Description Budget ($) Change ($) Budget ($) Design 3,467 (3,467) 0 R -O -W 0 7,490 7,490 Construction 294,804 138,558 433,362 Inspection 42,384 33,300 75,684 Total 340,655 175,881 516,536 G. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. The project has also been accepted by Caltrans and by the Ventura County Flood Control District. At this time it would be appropriate for the City Council to accept the project as completed and direct the City Clerk to record the Notice of Completion to start the final lean period. H. Release of Retention If the recommended action is taken, the Notice of Completion will be forwarded to the County Recorder for recordation. Absent the receipt of any Stop Notices from subcontractors or suppliers, thirty -five (35) days after the date of the recordation of the Notice of Completion, the ten percent (10 %) retention will be paid. RECOMMENDATIONS (ROLL CALL VOTE Accept the work as completed and adopt Resolution 2002- Attachments: Exhibit 1: Exhibit 2: New L A Brg_cmp Change Order Summary Resolution Exhibit 1 Change Order Summary April 18, 2002 Page 1 Chanae Order 1 Bridge Piling / Method of Connection a Piling Changes: Additional work required as the result of the need for piles 30% longer than those called for by the plans. b Method of Connection: Change to the method of connection of the new widened portion of the bridge deck to the exisitng bridge deck, as directed by Caltrans. Total CCO #1 2 Miscellaneous Work a Warped Wingwall: Additional removal and replacement of the warped wingwall near Abutment #2 (SE). b Obstructions: Removal of subsurface obstructions during installation of sheet piling. c Changeable Message Signs: Additional traffic control requried by Caltrans. d Method of Connection Credit: Credit adjustment to cost for Item b of Change Order #1, pertianing to the method of connection to the existing bridge deck. e Street Lights: Installation of conduits for the added street lights on the north side of the street. f Added Work North Side Sidewalk: Additional work required for the construction of the sidewalk on the north side of the street east and west of the bridge. g Restore Access Road: Placement of base material and other work required by VCFCD to restore the north side access road between the New L. A. Avenue bridge and the Spring Road bridge. h Fencing: Additional fencing (in -lieu of guardrails) required by Caltrans. I Fence Modification: Fence Height extension requried by VCFCD. j Type A Joint Seal: Joint seal in sidewalks at ends of bridge deck, required by Caltrans. Total CCO #2 Total Change Orders Amount ($) 55,994.40 15,329.79 71,324.19 7,304.35 3,228.82 4,665.69 (3,427.70) 12,123.37 4,960.22 9,465.00 7,216.25 1,294.00 2,415.00 49,245.00 120, 569.19 Ci.rorw�ar .... �,...� Exhibit 2 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE FY01 /02 BUDGET AND APPROPRIATIONS FOR PROJECT 8014 - NEW LOS ANGELES AVENUE BRIDGE WIDENING [FUND 2501 - L A AOC FUND] WHEREAS, on June 20, 2001, the City Council adopted the Budget for Fiscal Year 2001/02; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $175,881; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $175,881, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this ATTEST: day of , 2002. Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail Resolution No. 2002 - Exhibit "A" REVISED APPROPRIATIONS & BUDGET FOR New Los Angeles Avenue Bridge Widening [Project No. 80141 FUND ACCOUNT NUMBER APPROPRIATION REQUEST L. A. Avenue AOC 2501.0000.0000.5500 $ 175,881 TOTALS: $ 175,881 FY 01/02 BUDGET RE -CAP ACCOUNT NUMBER CURRENT SUBJECT REVISED REVISED FY V, BUDGET FY 2001/02 APPROPRIATION FY 2001/02 $ (3,467) BUDGET / (REDUCTION) BUDGET 2501.8310.8046.xxxx $ 340,665 $ 175,881 $ 516,536 TOTALS: $ 340,655 $ 175,881, $ 516,536 TOTAL APPROPRIATIONS RE -CAP (Excluding Pre -FY 00 /01 Design Costs) ACCOUNT NUMBER SUBJECT TOTAL TOTAL PRIOR APPROPRIATION REVISED APPROPRIATION / (REDUCTION) APPROPRIATION 2501.8310.8046.xxxx $ 1,815,444 $ 175,881 $ 1,991,325 TOTALS: $ 1,815,444; $ 175,8811 , $ 1,991,325 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT FY 01/02 BUDGET SUBJECT APPROPRIATION / (REDUCTION) REVISED FY V, BUDGET 2501.8310.8046.9601: Design $ 3,467 $ (3,467) $ 0 2501.8310.8046.9610: R -O -W $ 0 $ 7,490 $ 7,490 2501.8310.8046.9640: Const. $ 294,804 $ 138,558 $ 433,362 2501.8310.8046.9650: Insp. $ 42,384 $ 33,300 $ 75,684 TOTALS: $ 340,655 $ 175,881 $ 516,536 Approved as to form: �,. d