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Home My WebLink AboutAGENDA REPORT 2002 0501 CC REG ITEM 11JITEM I V 5. r,ity Cmirtril Nicetirne of ACTION- CITY OF MOORPARK CITY COUNCIL AGENDA REPOR TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services �� DATE: April 12, 2002 (CC Meeting of May 1, 2002) SUBJECT: Consider Approval of Plans and Specifications, Award a Contract, and Adopt a Budget Resolution for the Construction of the Restroom /Concession /Storage Facility at Arroyo Vista Community Park SUMMARY The City Council is being asked to approve the plans and specifications for the AVCP Phase II restroom /concession/ storage facility; award a contract to Tasco Construction, Inc., to perform the work; and to adopt a Resolution (Attachment A) appropriating an additional $171,000 towards the project. The project is being funded by the Community Zone of the Park Improvement Fund. BACKGROUND On December 6, 2000, the City Council approved the appropriation of $120,000 for design of the building and utilities (water, sewer, and electrical) and preliminary site work. This appropriation did not include construction costs. The December 6, 2000, Agenda Report stated that staff would return to the Council to request an appropriation for construction at the conclusion of the bid process. At that time, the initial cost estimate for the project was $460,000. As previously reported, a percentage of the $460,000 may be attributable to other future projects, specifically the aquatics facility and AVCP Phase II. As a result, when budgets for those projects are developed, proportionate charges for the construction of the utility services and connection charges will be 0 A; MAMLindley\PARKS \Park Projects \AVCP Restrooms \award RR buildling construction ccagd.doc AVCP Restroom Contract Award Page 2 transferred, thereby lowering the overall cost of the restroom facility. Due to delays experienced in the design of the restroom building, the project was split in two: utility extension and building. On February 6, 2002, the City Council awarded a contract to J & H Engineering General Contractors, Inc. for the extension of the water, sewer, and electrical utility services to the AVCP Phase II restroom facility and appropriated an additional $169,000 towards the project. This appropriation, combined with the initial project budget of $120,000 for design services, brought the total project budget to $289,000, where it stands to date. Construction of the utility extension phase of the project is close to completion. The City conducted the bid process on the construction of the restroom building, which concluded on April 25. The apparent successful low bidder is Tasco Construction, Inc. from Camarillo. DISCUSSION Project Plans and Specifications Brent Schneider Architects prepared the design and specifications for the restroom facility. The facility includes a 450 square foot restroom and a 285 square foot concession stand. Both of these components are similar in size and design to the existing restroom facility at the softball fields. Additionally, the facility includes a 965 square foot storage room to be shared by the youth sports organizations based at AVCP. The storage space is twice the size as the existing storage area. The Council is being asked to approve the aforementioned plans and specifications. A full set of plans and specifications for the project were provided to the City Council under separate cover. Contract Award The bid closing for the construction of the building was April 25. The City received 3 bids. The Council is being asked to award a contract to Tasco Construction, Inc., the lowest qualified bidder, at a cost of $263,538. The other M: \MLindley \PARKS \Park Projects \AVCP Restrooms \award RR buildling construction ccagd.doc (-� 4-,^+^ C r" lI � . ., v AVCP Restroom Contract Award Page 3 two bids received are as follows: SBS $345,157 and QCM Construction at $391,000. It has been determined that the apparent qualified to perform the work. Tasco C confirmed that their bid is valid and prepared to proceed with the construction of Corporation at low bidder is instruction has that they are the project. Project Budget Additionally, the Council is being asked to adopt the attached budget resolution appropriating funds for the construction of this phase of the project. As stated previously, to date the Council has appropriated $289,000. Of the amount appropriated to date, approximately $197,000 has allocated to various project tasks. To complete the project, an additional $171,000 is needed to bring the total project budget to $460,000. RECOMMENDATION (Roll Call Vote) Approve the plans and specifications for the construction of the restroom facility; award a contract to Tasco Construction, Inc., for $263,538; and adopt Resolution No. 2002 -_, appropriating an additional $171,000 to the project from the Park Improvement Fund - Community Zone. Attachments: (A) Resolution (B) Project Budget M: \MLindley \PARKS \Park Projects \AVCP Restrooms \award RR buildling construction " ccagd.doC AVCP Restroom Contract Award Page 4 RESOLUTION NO. 2002- ATTACHMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02 BUDGET BY TRANSFERRING $171,000 FROM THE COMMUNITY PARK IMPROVEMENT ZONE RESERVE FUND (2100) TO THE RESTROOM /CONCESSION /STORAGE FACILITY PROJECT AT ARROYO VISTA COMMUNITY PARK (2100.7800.7018) WHEREAS, on June 20, 2001, the City Council adopted the budget for Fiscal Year 2001/02; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment by transferring $171,000 from the Community Park Improvement Fund Reserve balance for the design and construction of a restroom, concession, and storage facility at Arroyo Vista Community Park; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment from the described approved. General Fund Reserve as in Exhibit ` %A" attached allocating $171,000 more particularly hereto is hereby SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this lst day of May, 2002. ATTEST: Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk \ \mor pri sere \home folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award RR buildling construction ccagd.doc AVCP Restroom Contract Award Page 5 Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2100.5500 Community Park Improvement Fund - $171,000 $171,000 $460,000 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2100.7800.7018.9620 $289,000 $171,000 $460,000 Approved to Form: Cn•n.��c \ \mor pri sery \home_folders \MLindley \PARKS \Park Projects \AVCP Restrooms \award RR buildling construction ccagd.doc AVCP Restroom Contract Award Page 6 ATTACHMENT B AVCP RESTROOM /STORAGE /CONCESSION FACILITY PROJECT BUDGET REVISED AVCP RESTROOM /STORAGE /CONCESSION FACILITY PROJECT BUDGET EST. Building Design $ 10,000 Civil Design $ 27,000 Electrical Design $ 2,000 Soils & Geotech. Testing $ 4,000 Project Management $ 6,000 Construction (Utilities) $125,000 Construction (Building) $264,000 Permits & Fees $ 3,000 Inspection $ 10,000 7% Contingency $ 9,000 Total Estimate $460,000 M: \MLindley \PARKS \Park Projects \AVCP Restrooms \award RR buildling construction ccagd.doc (fin 'f' -� "3 C V V W'- �