HomeMy WebLinkAboutAGENDA REPORT 2002 0515 CC REG ITEM 11FITEM- I I* po
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Dana Shigley, Administrative Services Direc or
DATE: May 3, 2002 (meeting of May 15, 2002)
SUBJECT: CONSIDER PURCHASE OF MICROSOFT OFFICE UPGRADES FOR ALL
USERS
BACKGROUND
The city has approximately 70 computers operating Microsoft
Office 97 software, which includes Word, Excel, Access and
Powerpoint. These software packages are used extensively by
staff and it is important that we maintain current versions of
this software so that our files are compatible with the public
and other agencies. At the end of this year, Microsoft will no
longer support Office 97 and will not produce any software
patches for it. Additionally, we plan to upgrade our operating
system by the end of the year, posing possible software
conflicts with this older package.
DISCUSSON
We had planned to include a request to upgrade Office 97 to
Office XP in the 2002/2003 fiscal year budget. However, pricing
for licenses is increasing June 1, and we could save $4,000 by
purchasing the licenses before that date.
The attached budget resolution amends the Information Systems
budget to add $18,000. This would provide the funding for
licenses for Office XP for all city users, and would include
upgrades and patches for two years. The cost would be spread to
all user departments.
Honorable City Council
May 3, 2002
Page 2
STAFF RECOMMENDATION (Roll Call Vote Required)
1. Adopt Resolution 2002- amending the 2001/2002 fiscal
year budget to provide $18,000 for the purchase of software
upgrades.
RESOLUTION 2002-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02
BUDGET BY ALLOCATING $18,000 FOR THE PURCHASE
OF SOFTWARE UPGRADES
WHEREAS, on June 20, 2001, the City Council adopted the
budget for fiscal year 2001/02; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget amendment appropriating $18,000 for
the purchase of upgraded Microsoft Office software; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment appropriating $18,000 as
more particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of May, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" Budget Revision
Resolution No. 2002 -
Page 2
EXHIBIT A
Budget Revision
A. Fund Allocation
Fund No.
I Fund Name
Amount
0100
ICity Overhead Fund
$18,000
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
0100- 5710 - 0000 -9205
$1,500
$18,000
$19,500
0100 -5710- 0000 -9298
$(22,400)
$(18,000)
$(40,400)
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