HomeMy WebLinkAboutAGENDA REPORT 2002 0605 CC REG ITEM 10C��.s1V1 � �• �j �
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Y.
Y.
MOORPARK CITY COUNC I Y.
Y.
AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert Director of Public Works
DATE: May 24, 2002 (Council Meeting 6 -5 -02)
SUBJECT: Consider Selection of a Consultant to Prepare a
Feasibility Report Pertaining to Efforts Required to
Seek a Prohibition of Non -Local Truck Traffic on Route
118 Between Route 23 and Route 34
nTgrTTSSTON
A. Background
• In 1989 the City investigated development of a request to
Caltrans for the establishment of a prohibition of truck
traffic through the City. No action was authorized to
pursue a formal application.
• In 1994, just prior to the completion of the Route 23 /
Route 118 Freeway Connector Project, the City again made a
request to Caltrans to restrict trucks through the City.
It was feared that the opening of the connector project
would cause truck traffic to increase. Caltrans again
provided the City with the guidelines for the submittal of
a formal application. Due to the rather extensive and
costly nature of that process no action was taken to
pursue that application.
• In 1999 the City Council adopted Resolution No. 99 -1604
requesting that the California Transportation Commission
(CTC) direct Caltrans to initiate efforts necessary to
establish a truck prohibition through the City. Again we
were directed to develop and submit a formal application.
• In response to that direction, the City Council directed
staff to prepare a Request for Proposals (RFP) for
consultant services required to develop a formal application
to Caltrans for the establishment of the desired truck
prohibition.
• An RFP was prepared and sent to a number of consultants.
• No Proposals were received in response to that RFP.
• In January of 2000, the City Council authorized use of the
Citywide Traffic Mitigation Fund to fund this effort.
Truck-ban-0205
C. era $k 41\ 4 a a
Truck Prohibition
May 24, 2002
Page 2
B. Procedures and Requirements
In the report presented to the City Council in 1999, staff
summarized the process and requirements for the preparation and
processing of an application for a truck prohibition. That
summary (with certain updates) is attached as Exhibit 1.
Attached as Exhibit 2 is certain back -up information in that
regard.
C. Proposal
At the request of City staff, Parsons, a firm with experience
relevant to the subject matter, prepared a Proposal (Exhibit 3)
for the consulting services required to more fully analyze and
assess the process and requirements which are generally
described in Exhibit 1. The report Parsons proposes to provide
would estimate the level of effort and cost required to develop
and then manage the application process and related efforts.
The report would also evaluate the feasibility and likelihood
of achieving the truck prohibition and provide recommendations
in that regard. With this report in hand, the City Council
would be in a position to make an informed decision regarding
the chances of success and the commitment of further resources
to that end.
The quoted fee for these services is $19,958.28.
D. National Highway System (NHS)
The subject Highway segment has been designated as being on the
National Highway System (NHS). The purpose of the NHS is to
provide an interconnected system of principal arterial routes
which a) serve major population centers and travel
destinations, b) meet national defense requirements and c)
serve interstate and interregional travel.
The first task the Consultant would address would be to
determine if and how the desired Truck Prohibition could be
achieved, given the NHS designation. A preliminary report on
those findings and recommendations would be provided to the
City. If, on the basis of those findings, it appears that
success is unlikely, further effort on the Feasibility Report
could be suspended and the consultant contract terminated with
only expenditures to date. The estimated cost for this initial
effort is $3,512.61. Should the City Council direct that this
study be performed, the Consultant would be directed to perform
work on the NHS question only and defer work on the remainder
of the study unless and until otherwise directed.
Truck—ban-0205
Truck Prohibition
May 24, 2002
Page 3
E. Total Program Cost Estimate
The above described study would be Phase 1 of the efforts
required to achieve the desired Truck Prohibition. If
approved, the actual development of the application and related
environmental document, plus the efforts to manage the
submittal and follow -up efforts, would constitute Phase 2 of
these efforts.
The total cost of this program is unknown. One of the
objectives of the above study is to develop a more informed
cost estimate of those costs. The City Council is advised,
however, that total costs could range from $200,000 to
$400,000, or more.
G. Phase 1 Approval
Should the City Council direct that the Phase 1 study be
prepared, staff would proceed with the efforts necessary to
negotiate and execute an Agreement for these professional
services. If that effort is successful, the Agreement would be
signed by the City Manager and work would commence.
STAFF RECOMMENDATION
Direct staff to retain Parsons to perform the subject study in a
manner consistent with the parameters set forth in this report.
Attachments:
Exhibit 1:
Exhibit 2:
Exhibit 3:
Truck_ban_0205
History
Letter from CTC
Proposal
C Zoe v0�5
Exhibit 1
Truck Restriction
Truck Restriction
Page 1
Report
Report Review Process
A. Response Letter
Attached as Exhibit 2 is a letter dated June 2, 1999, from the
California Transportation Commission, advising the City of the
process required for the submittal of a request for the
establishment of a truck prohibition.
B. Truck Restriction Report
A copy of the "Truck Restriction Report Checklist" is included
as a part of Exhibit 2. A summary of the required
justification criteria set forth in that Checklist is
summarized as follows:
• analysis of operational and safety issues, including the
preparation of a description of before and after conditions;
• analysis of environmental impacts and mitigation measures
for same [see below for details] ;
• description of future planned land uses;
• analysis of the impact on interstate and intrastate
commerce, including an analysis of the economic impact on
communities, shippers and trucking companies resulting from
increased travel;
• analysis and recommendations regarding alternative routes
[a draft Alternate Route Map is attached];
• review of comments received during the public hearing
process.
C. Environmental Document
The Truck Restriction Report must be accompanied by an
Environmental Document. It is believed that a Negative
Declaration or a Mitigated Negative Declaration may be
sufficient. The process and requirements related to the
preparation and certification of the Environmental Document
are summarized as follows:
• prepare Initial Study;
• prepare draft Negative Declaration (including Mitigation
Measures) and Notice of Completion;
• submit draft Negative Declaration and Notice of Completion
to the State Clearinghouse;
• comments on the documents are received by the City and by
the State Clearinghouse -- comments received by the State
Clearinghouse will be forwarded to the City;
Truck—ban-0205
Exhibit 1
Truck Restriction
Truck Restriction
Page 2
Report
Report Review Process
• comments will very likely include comments from the
trucking industry and from the Caltrans Headquarters' Office
of Permits and Truck Studies (OPTS);
• conduct a public hearing on the Negative Declaration and
the proposed Truck Restrictions;
• provide responses to all written and oral comments -
develop additional mitigation measures if necessary;
• take action to approve or disapprove the Negative
Declaration;
• if approved, a Notice of Determination is filed;
• also if approved, a copy of the approval and all of the
final documents are forwarded to the OPTS.
• the OPTS will prepare its recommendations regarding the
approval or denial of the proposed Truck Restrictions and
forward same to the Office of the Director of Caltrans in
Sacramento;
• if OPTS recommends denial, it is presumed that the Director
would concur with that recommendation and would so notify
the City;
• if OPTS recommends approval of the requested Truck
Restrictions, it is presumed that the Director would concur
and so notify the City;
• if approved, the Resolution would be adopted and
appropriate signs would be installed.
D. Economic and Other Impacts
In addition to the issues outlined in the above mentioned
.Check List, the above documents would also discuss the
negative economic impacts of truck traffic upon local
businesses, and the negative impacts of truck traffic upon the
quality of life in our community.
E. Truck Restriction Application Review Process
A summary of the "Truck Restriction Process" is also attached
as a part of Exhibit 2. A re -cap of that process and the
related requirements is as follows:
• prepare draft Resolution;
• prepare draft Truck Restriction Report;
prepare draft Environmental Document;
• complete Environmental Document review process (see below);
• submit Report, Environmental Document and other supportive
documents to Caltrans District;
Truck_ban_0205 P� gN
Exhibit 1
Truck Restriction Report
Truck Restriction Report Review Process
Page 3
• application package, along with comments and
recommendations from the District, is forwarded to Caltrans
Headquarters in Sacramento;
• Headquarters' response is provided to Caltrans District.
• final approval or denial is forwarded to the local agency.
Truck—ban-0205
01
STATE OF CALIFORNIA
ROBERT I REMEN. Executive Director
CALIFORNIA TRANSPORTATION COMMISSION
1120 N STREET. MS-52
P.O. BOX 942873
SACRAMENTO 942730001
FAX (916) 653 -2134
FAX (916) 654 -4364
(916) 6541245
June 2, 1999
Mayor Patrick Hunter
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Mayor Hunter:
GRAY DAMS
GOVERNOR
1\'Erd C Ei ♦ ED
J U P r, 11t'9c
'S fvJw
CITY CLERK'S OFFICE
CITY OF MOORPARK
We have received your transmittal of Council Resolution No. 99 -1604 requesting that the
California Transportation Commission direct the California Department of Transportation
(Caltrans) to proceed with efforts necessary to prohibit trucks on State Route 118, between State
Routes 23 and 126.
In accordance with California Vehicle Code Sections 21101, 35701, 35702, and related sections,
Caltrans has prepared an overview of the local agency truck restriction process (see enclosure).
This process requires a public review period and preparation of a Truck Restriction Report (see
Truck Restriction Report Checklist, enclosed). We recommend that you coordinate your
proposal with:
• Mr. Frank Quon, Caltrans District 7 Traffic Operations Division Chief, (213) 897 -0362
• Ventura County
• the City of Somis
• any other local agencies that may be affected by a truck restriction
For assistance in satisfying the requirements of the truck restriction process, please contact Mr.
Asif Haq, Chief, Office of Commercial Vehicle Operations and Permits at (916)654 -6099.
Sincerely,
""'L 4 T---
EDWARD B. SYLVESTER
Chairman
cc: Asif Haq, Caltrans
Harried Benouar, Caltrans
Stephen Maller, Caltrans
Enclosures (2)
cc. H CC , C rv� i 'to p uJ j F=! £3 C E% F! I&
s,1VESTEH. ChW'-=
—F.
HALUSEY
`
W. KELLOGG
ROGER A. KOZBEAG
DANA W. REED
ESTEBAN E. TORRES
ROBERT A. WOLF
ENATOR BETTY KARNETTE. Ex Officio
ASSEMBLYMAN TOM TORLAKSON. Ex OffMio
STATE OF CALIFORNIA
ROBERT I REMEN. Executive Director
CALIFORNIA TRANSPORTATION COMMISSION
1120 N STREET. MS-52
P.O. BOX 942873
SACRAMENTO 942730001
FAX (916) 653 -2134
FAX (916) 654 -4364
(916) 6541245
June 2, 1999
Mayor Patrick Hunter
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Mayor Hunter:
GRAY DAMS
GOVERNOR
1\'Erd C Ei ♦ ED
J U P r, 11t'9c
'S fvJw
CITY CLERK'S OFFICE
CITY OF MOORPARK
We have received your transmittal of Council Resolution No. 99 -1604 requesting that the
California Transportation Commission direct the California Department of Transportation
(Caltrans) to proceed with efforts necessary to prohibit trucks on State Route 118, between State
Routes 23 and 126.
In accordance with California Vehicle Code Sections 21101, 35701, 35702, and related sections,
Caltrans has prepared an overview of the local agency truck restriction process (see enclosure).
This process requires a public review period and preparation of a Truck Restriction Report (see
Truck Restriction Report Checklist, enclosed). We recommend that you coordinate your
proposal with:
• Mr. Frank Quon, Caltrans District 7 Traffic Operations Division Chief, (213) 897 -0362
• Ventura County
• the City of Somis
• any other local agencies that may be affected by a truck restriction
For assistance in satisfying the requirements of the truck restriction process, please contact Mr.
Asif Haq, Chief, Office of Commercial Vehicle Operations and Permits at (916)654 -6099.
Sincerely,
""'L 4 T---
EDWARD B. SYLVESTER
Chairman
cc: Asif Haq, Caltrans
Harried Benouar, Caltrans
Stephen Maller, Caltrans
Enclosures (2)
cc. H CC , C rv� i 'to p uJ j F=! £3 C E% F! I&
OVERVIEW OF THE LOCAL AGENCY TRUCK RESTRICTION PROCESS
For State Highways in accordance with CVC Sections 21101, 35701, 35702, and their related sections
Local Agency Prepares a Draft Truck Restriction Ordinance Or Resolution.
The local agency initiates the review process for restricting trucks on a state highway by
preparing a draft ordinance or resolution and informing the appropriate Caltrans district
office of the proposed restriction. The ordinance or resolution must cite the CVC
Section providing the authority for the truck restriction. Caltrans districts should notify
the Office of Commercial Vehicle Operations and Permits in writing as soon as possible
after learning of a truck restriction proposal. Districts should request and forward copies
of draft ordinances or resolutions from the local agencies to the Office of Commercial
Vehicle Operations and Permits. These will also be forwarded to Headquarters Legal
and Environmental Programs for review.
2. Local Agency repares An Initial Study
The local agency prepares an initial study. The initial study provides the information
necessary to justify the proposed restriction and may also indicate if the proposed
restriction is subject to CEQA review. The initial study allows the preliminary submittal
of information by Caltrans, local agencies, California Highway Patrol staff, as well as
initial comments from the trucking industry, affected industries and citizen groups. It
should include the proposed restriction type, location, existing conditions, alternatives,
maintenance and safety considerations on the alternative route(s), any initial public
comment, and conditions that may involve further CEQA compliance.
3. Public Review And Comment Period.
During the public review period the local agency gives public notice of the proposed
truck restriction and public hearings may be advertised and held. All documentation
acquired to date, regarding the proposed truck restriction, should be available for public
review prior to and at the public hearing.
4. Local Agency Receives Comments And Prepares A Final Truck Restriction Report
The local agency considers all comments received. If the local agency still wants to
proceed with the proposed restriction, a final truck restriction report, including any
comment revisions and the draft restriction ordinance or resolution, is prepared and
forwarded to the Caltrans district office. The District Director forwards the report with
the District's recommendations to the Chief, Traffic Operations Program, at Caltrans
Headquarters.
The Traffic Operations Program Submits A Recommendation To The Director's
Office.
The Office of Commercial Vehicle Operations and Permits, Traffic Operations Program,
in cooperation with Caltrans Headquarters Environmental and Legal Programs, will
prepare a recommendation regarding the truck restriction and submit it to the Director's
Office.
6. The Director issues a written approval of the draft truck restriction
7. The local agency passes the final truck restriction ordinance or resolution
8. Restriction signs are erected and the restriction is enforced
t? � -r± °F
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;L
TRUCK RESTRICTION REPORT CHECKLIST
Approval of requests for restrictions will be contingent upon the identification and documentation of any
impacts on highway safety and structural integrity, the environment and operational efficiency. This
checklist is presented as a guideline only. All of the items on this checklist may not be applicable to a
specific proposal.
I. COVER
The cover of the document clearly states the Caltrans District, County, Route and
postmile limits of the proposal. Any proposed local ordinance or resolution number
should also be placed on the cover.
II. PROPOSAL STATEMENT
The proposed restriction and references to specific codes, regulations and any local
ordinances or resolutions are clearly presented in the proposal statement. If exemptions to
general rules apply, cite appropriate statutory law or regulations.
III. JUSTIFICATION FOR THE PROPOSAL
Depends on rationale: safety, noise, hazardous materials, air quality, bridge weight limit,
construction zones, seasonal operation, etc.
Analyses of present and future safety, operational (capacity, geometrics) and/or structural
r
adequacy supporting the restriction. A description of existing versus proposed conditions.
Supporting data tables, maps and/or photographs.
Analysis of environmental considerations for the restriction proposal with an explanation
of impacts and mitigation measures.
Existing and future planned land uses.
Analysis of the impact on interstate and intrastate commerce. Analysis of the economic
impact on communities, shippers and trucking companies due to increased travel
distances.
Analysis and recommendations of any alternative routes that can safely accommodate any
California legal commercial motor vehicles and serve the area in which such segment is
located.
Evidence of consultation with the local governments in which the segment is located as
well as the Governor or Governor's representatives of any adjacent State that might be
directly affected by such a restriction.
Results of any public hearings.
IV. APPENDICES
Copies of any draft local restriction ordinances or resolutions.
Copies of any supportive correspondence or documents for the restriction.
Minutes of public hearings. (This can be a cassette tape.)
*1,4q
' .31
C)
Cm)
ROUTE 118
TRUCK PROHIBITION
ALTERNATIVE ROUTE
PARSONS
100 West Walnut Street • Pasadena, California 91124 • (626) 440 -6100 • Fax: (626) 440 -6155 • www.parsons.com
Project Understanding
The City of Moorpark desires to prohibit non -local truck traffic on State Route 118 from
State Route 23 westerly to the intersection of State Route 118 and State Route 34 (Lewis
Road).
The City of Moorpark wishes to retain the services of a qualified professional to prepare
and submit to the City staff and subsequently the City Council, a Preliminary Report
assessing the feasibility of obtaining approval to prohibit non -local truck traffic along State
Route 118, within the limits previously described.
The Preliminary Report will determine whether or not the NHS System designation can
remain unchanged and in place with the establishment of the truck prohibition. if removal
of the NHS designation is a prerequisite to the establishment of a truck prohibition, the
Preliminary Report will include an explanation why and a description of the process,
requirements, and estimated costs related to the deletion of the subject highway segment
from the NHS System. Assuming a favorable determination on the NHS designation, the
Preliminary Report will also describe the process, requirements, and estimated costs to
complete the Truck Restriction Process.
Technical Approach and Scope of Services
The following lists the tasks required to complete the Preliminary Report. Each tasks is
described with an objective, an approach, and the deliverable.
Task 1.0 NHS Designation
Objective: Determine whether or not the NHS designation can remain unchanged and in
place with the establishment of the truck prohibition.
Approach: Parsons will research Caltrans and FHWA databases to determine which routes
are currently prohibiting truck traffic and whether or not the NHS designation on these
routes ever applied and /or still apply. Parsons will also conduct interviews with Caltrans
and FHWA staff involved with highway planning in order to fully understand the truck
prohibition process and the associated requirements and costs.
Deliverable: Summary of findings whether or not the NHS designation had an impact in
prohibiting trucks.
Task 2.0 Removal of the NHS Designation
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PARSONS
100 West Walnut Street • Pasadena, California 91124 • (626) 440 -6100 • Fax: (626) 440 -6155 • www.parsons.com
Objective: If the removal of the NHS designation is required, determine why it is so and
the required process, requirements, and the associated costs.
Approach: Parsons staff will meet with Caltrans and FHWA planning staff to determine the
process, requirements, and the impacts associated with removing the NHS designation from
State Route 118, between State Route 23 and State Route 34.
Deliverable: A letter summarizing the reasons why the NHS designation can /or cannot
remain. If NHS designation cannot remain, Parsons will develop a schedule of activities
describing the process to remove the NHS designation and the associated costs.
Task 3.0 Describe the Truck Restriction Process
Objective: Assuming Task 1.0 and Task 2.0 do not reveal a fatal flaw, Parsons will
conduct a study to determine the impacts associated with proceeding forward with the truck
prohibition process.
Approach: Parsons staff will prepare a cost estimate to,
• Prepare Draft Truck Restriction Report
• Prepare Draft Environmental Document
• Complete the Environmental Review Process
• Complete the Truck Restriction Report
• Assist the City in preparing a recommendation to prohibit truck traffic on State
Route 118
Parsons staff will also prepare a Preliminary Environmental Analysis Report (PEAR) in
order to describe what technical studies will be required as part of the truck prohibition
process. As part of this report, Parsons will research the truck traffic that currently exist on
State Route 118 and use the existing truck traffic forecast information in order to identify
possible environmental impacts the redistribution of truck traffic will have on State Route
23, Highway 101, and State Route 34. Cost estimates to mitigate any adverse impacts will
also be included with the list mentioned above.
Deliverable: Cost estimates to complete the Environmental Review and the Truck
Prohibition Process.
Task 4.0 Prepare Preliminary Report
Objective: Prepare a preliminary report describing the need and purpose of the project, the
research done on the project, and a recommendation of whether or not to proceed with the
truck prohibition process.
UEJ
C1C 43,
PARSONS
100 West Walnut Street • Pasadena, California 91124 • (626) 440 -6100 • Fax: (626) 440 -6155 • www.parsons.com
Approach: Parsons staff will compile all the information obtained on the NHS designation,
the truck prohibition process, and the environmental review process. The report will
organize all the information in an easily readable report describing the NHS process, the
truck prohibition process, and identifying any possible constraints associated with
proceeding with the truck prohibition process. A preliminary cost estimate to process the
truck prohibition application and to mitigate any possible environmental impacts as
identified in the PEAR will also be included in the report. The Preliminary Report will
conclude with a recommendation of whether or not to proceed forward with the truck
prohibition process.
Upon completion of the report, Parsons staff will meet with City staff to discuss the finding
of the report and, upon approval from City staff, make a presentation to the City Council.
Deliverable: Preliminary report describing the,feasibility ofproceedingforward with the
truck prohibition process.
LiKi
4% s-,, *� r°
EXHIBIT B
TRUCK PROHIBITION STUDY - CITY OF MOORPARK
FEE ESTIMATE
IS TRANSPORTATION GROUP
LABOR
iJ MGR
RATE/ '
VELASOUEZ
HOURS
HOUR
HOWELL
'LAN.
$50.00
WESEMANN
)G. SPEC>
$59.65
CHANDER
24
0
0
64
0
0
0
0
0
0
0
0
0
0
0
0
0
0
IIN
$0.00
STAFF
AL HOURS
$0.00
$0.00
Computer
0
0
0
0
SUB CONSULTANT TOTAL
Total $0.00
% of Fee 0.00%
GRAND TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$19,958.28
RATE/ '
TOTAL
HOURS
HOUR
DIRECT LABOR
48
$50.00
$2,400.00
16
$59.65
$954.40
24
$58.05
$1,393.20
64
$35.12
$2,247.68
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
8
$25.00
$200.00
160
TOTAL DIRECT LABOR
$7,195.28
OVERHEAD @ 146.99% x
DIRECT LABOR
$10,576.34
FEE @ 10%
$1,777.16
TOTAL (DL +OVHD +FEE)
$19,548.78
UNIT
UNIT RATE
TOTAL ODC
0
$15.00
$0.00
0
$12.00
$0.00
300
$0.37
$109.50
EST
$300.00
At Cost
$0.00
At Cost
$0.00
TOTAL ODC'S
$409.50
SUB CONSULTANT TOTAL
Total $0.00
% of Fee 0.00%
GRAND TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$19,958.28