Loading...
HomeMy WebLinkAboutAGENDA REPORT 2002 0605 CC REG ITEM 10Di MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services DATE: May 30, 2002 (CC Meeting of June 5, 2002) SUBJECT: Consider Resolution Approving the Preliminary Assessment Engineer's Report, the Parks and Recreation Maintenance and Improvement Assessment District Levy Amount, and Setting the Date for the Public Hearing for June 19, 2002. i W.fgo The City Council is being asked to adopt the attached resolution, approving the Preliminary Assessment Engineer's Report (provided under separate cover) which contains the methodology and formula for apportioning the property assessment. Additionally, the resolution identifies the date for the Public Hearing to consider the levy of the assessment for FY 2002/03. BACKGROUND In July 1999, the City successfully established an assessment district for the maintenance and improvement of City parks. The District was initiated by the Council to provide funding in place of AD 85 -1 (Park Maintenance Assessment District), which was disbanded in July 1998 as a result of Proposition 218. The current Maintenance District is based on a "special" assessment. This means that the City assesses property owners for that portion of park maintenance and improvement activities that generate a "special" benefit. All activities that generate a \\mor _pri_serv\ home _folders \MLindley\Assessment Dist \engineer report 2002 03 ccagd.doc C V V` C✓ 3 6 Park Assessment Engineer's Rpt Page 2 "general" benefit must be funded from non - assessment revenues (typically General Fund and Park Improvement Fund). The Park Maintenance and Improvement Assessment District includes all existing 15 City parks. The amount of the assessment levied to property may only increase by the Cost of Living factor (CPI) for the Los Angeles Metropolitan area, and not more than 3 percent in any year. In situations when the CIP exceeds 3 percent, the remaining difference can be carried over to the following year. On February 6, 2002, the City Council adopted Resolution No. 2002 -1942 indicating its intent to continue the assessment for FY 2002/03 and directing the preparation of the Engineer's Report. On that date, the City selected Shilt's Consultants to prepare the report. DISCUSSION The City Council is being presented with the preliminary Engineer's Report for consideration and approval. By approving the Engineer's Report, the Council will be establishing the assessment rate, the formula used to spread the assessment, and the City's contribution (comprised of General Fund and Park Improvement Fund [PIF])for the maintenance and improvement of parks. The boundaries for the Parks and Recreation Maintenance and Improvement District contain all properties within the City's incorporated limits. The Assessment District includes all existing 15 City parks. The Engineer's Report contains a determination regarding the percentage of benefit deemed "special" and the percentage deemed "general ", generated from the maintenance and improvement of City parks and recreation facilities. The percentage figure identified by the Engineer is 25 percent "general" benefit and 75 percent "special" benefit. This percentage is then applied to the total park maintenance budget. Under Proposition 218, the City can only assess property owners for the 75 percent portion of the budget related to "special" benefits. Although 75 percent is identified as providing "special" benefit, and consistent with previous years, it is proposed that property owners be assessed for only approximately 16 percent of the total park maintenance budget. The City's FY 02/03 contribution \\ mor _pri_sery \home_folders \MLindley \Assessment Dist \engineer report 2002 03 ccagd.doc Park Assessment Engineer's Rpt Page 3 of 84 percent is significantly higher than previous years because of a number of park improvements proposed in the budget. Additionally, the Report identifies all by type. A value has been assigned for with single family residential having a for all other property types is assigned equivalent value is based on a formula number of people who could potentially otherwise use a property. Specifically, values as follows: properties in Moorpark each type of property, value of 1.00. A value based on the SFE. The that uses the average live on, work at, or the Engineer finds SFE Single Family Residential 1.00 Condominium .80 Multi - Family Residential .78 Mobile Homes .65 Commercial .70 Office 1.90 Shopping Center .70 Industrial .70 Self Storage or Parking Lot .03 (per dwelling unit) (per 1/5 of acre) .. ., In regards to undeveloped vacant property, the Engineer has developed a three tiered rate structure. Vacant property will be assessed at .25 of its an equivalent SFE (for residential, industrial, commercial, etc.). Once a development application and engineering plans have been submitted for vacant property, it will be assessed at its SFE at a rate of .35 of the developed rate, and vacant property for which development has been approved will have a SFE equivalent of .65 of the developed rate for that property type until fully developed. Park Maintenance and Improvement Budget The Engineer's Report addresses the estimated revenue to be generated by the assessment (approximately $521,664) if the assessment rate is approved as recommended. This is approximately $21,000 more than was anticipated in FY 2001/02. The report also identifies the non - assessment contribution, which is noted in the Report as City Contribution (General Fund and Park Improvement Fund). Consistent with Proposition 218, the City covers all costs associated with park maintenance activity expenditures that generate "general" benefits (these activities \ \mor_pri_serv\ home _folders \MLindley \Assessment Dist \engineer report 2002 03 ccagd.doc V �d'V' ty`.�4j� Park Assessment Engineer's Rpt Page 4 comprise approximately 25 percent of the budget) . Additionally, the City traditionally covers a significant portion of the cost associated with expenditures that generate "special" benefits. The remaining costs associated with \ \special" benefits (approximately 16 percent) are covered by the revenue collected from the assessed levy. The proposed FY 2002/03 Park Assessment District budget figure of $3,248,328 includes $1,055,027 for operations and $2,206,001 for capital improvements. Of the operational expenditures, it is estimated that $521,664 will be funded from collected park assessments. It is proposed that the remaining, approximately $533,363 in operational expenditures, be funded by City funds, including $26,000 from the equipment replacement fund. Of the $2,206,001 in proposed capital improvement projects, $2,193,301 will be funded from the Park Improvement Fund and $12,700 will be funded by the General Fund. FY 2002/03 Park Asst. District Budget Summary Proposed Expenditures Proposed Funding Operations $1,055,027 Capital Park Projects $2,206,001 Total Expenditure Budget $3,241,727 Assessment Levy $521,664 Park Improvement Fund $2,193,301 Equipment Replacement Fund $ 26,000 General Fund $520,063 Total Revenues $3,261,028 As stated above, there are capital improvement projects in the proposed FY 2002/03 budget. Those projects are identified in Attachment A to this Report along with their proposed funding source. \ \mor_pri_serv\ home _folders \MLindley \Assessment Dist \engineer report 2002 03 ccagd.doc Park Assessment Engineer's Rpt Page 5 Assessment Rate The CPI for FY 00/01 was 3.7 percent. Since the approved assessment has a CPI cap of 3 percent, the SFE was adjusted by only 3 percent to $41.08. However, the approved assessment language allows the City to carry over any difference in a CPI that exceed 3 percent to the following year, as long as it adheres to the cap in subsequent years. The CPI increase for FY 01/02 is 2.1 percent (January 2002 above January 2001). Including the .7 percent difference from FY 00/01, the total adjustment is 2.8 percent and the proposed SFE rate for the 02/03 budget year is $42.24. This proposed SFE rate adjustment is reflected in the Engineer's Report along with the proposed FY 2002/03 Budget. Based on this action, the City's total non - assessment contribution would be $2,739,364 ($2,193,301 Park Improvement Fund, $26,000 Equipment Replacement Fund, and $576,454 General Fund) and total assessment contributions would be $521,664. This represents a ratio of 84 percent City funded and 16 percent assessment levy funded, which is far greater than the established 250/75% split. Without capital projects, the split would be 51 percent City funded and 49 percent assessment levy funded - again, still significantly above the established ratio. Public Hearing The continuation of the Parks Maintenance and Improvement District and rate adjustment requires a public hearing to be held prior to the annual levy of assessment for the purpose of receiving input and to hear any protest to the proposed assessment. Additionally, the Notice cites the assessment amounts set forth in the Engineer's Report. The Notice will be published and posted as required by law. STAFF RECOMMENDATION Adopt Resolution approving the preliminary Engineer's Report and assessment amount contained within, and setting the public hearing date for June 19, 2002. \\ mor _pri_sery \home_folders \MLindley \Assessment Dist \engineer report 2002 03 ccagd doc ATTACHMENT A FY 2001/02 CAPITAL PARK PROJECTS FY 2002/03 Capital Park Cost - Cost - Projects P.I. Fund G.F AVCP $20,000 Tennis Court Pavilion - __ Community Aquatic $175,000 Facility (Design) - -- -- Monument Sign for $2,000 Memorial Apricot Grove Replace — Tennis -- Court - -- $7,000 Timers -- -~ Restroom/ ^ Concession $260,000 Facility Cont. ---------------------- - - - - -- - -- AVCP Phase II ---------- - - - - -- $1,490,000 ------- - --- -- Campus Park State Contract Fees $301 Community Center Park Playground Equipment $57,000 Peach Hill Park Stand Alone Play Equip. $3,700 Miller Park Replace Tennis Court $2,000 Timers Mountain Meadows Park Playground Equip. _ - - $98,000 Poindexter Park Picnic Furniture $4,000 Glenwood Park Play Equipment & ADA $11,000 Surfacing Villa Campesina Park Equipment $50,000 - ^ - - -_ _Play - - -- Half -Court Basketball $20,000 Monument Sign $6,000 Sub Total - $2,193,301 Park Improvement Fund 112,700 \ \mor _pri_serv\ home- folders\MLindley\Assessment Dist \engineer report 2002 03 ccagd.doc 4r0 : f) A e ' ..s' 6./' r„i• .r hi RESOLUTION NO. 2002 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK-, OF INTENTION TO LEVY ASSESSMENTS FOR FISCAL YEAR 2002 -039 PRELIMINARILY APPROVING ENGINEER'S REPORT, AND PROVIDING FOR NOTICE OF HEARING FOR THE PARKS AND RECREATION MAINTENANCE AND IMPROVEMENT DISTRICT OF THE CITY OF MOORPARK WHEREAS, on July 15, 1999, by its Resolution No. 99 -1625, after receiving a weighted majority of ballots in support of the proposed assessment, this Council ordered the formation of and levied the first assessment within the City of Moorpark Parks and Recreation Maintenance and Improvement District (the "Assessment District ") pursuant to the provisions of Article XIIID of the California Constitution, and the Landscaping and Lighting Act of 1972 (the "Act "), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof); and WHEREAS, by Resolution No. 2002 -1942, the City Council ordered the preparation of an Engineer's Report for the Parks and Recreation Maintenance and Improvement District (the "District ") for fiscal year 2002 -03; and WHEREAS, pursuant to said Resolution, the Engineer's Report was prepared by Shilts Consultants, Inc., Engineer of Work, in accordance with 22565, et. seq., of the Streets and Highways Code (the "Report") and Article XIIID of the California Constitution; and WHEREAS, said Engineer's Report was filed with the City Clerk and the City Council has reviewed the Report and wishes to take certain actions relative to said Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. The Report for "PARKS AND RECREATION MAINTENANCE AND IMPROVEMENT ASSESSMENT DISTRICT ", on file with the City Clerk, has been duly considered by the Moorpark City Council and is hereby deemed sufficient and approved. The Report shall stand as the Engineer's Report for all subsequent proceedings under, and pursuant to, the foregoing resolution. SECTION 2. It is the intention of this Council to levy and collect assessments within the Assessment District for fiscal year 2002 -03. Within the Assessment District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as the installation, maintenance and servicing of public \ \mor_pri_sery \home folders \MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 1 of 3 facilities, including but not limited to, landscaping, sprinkler systems, park grounds, park facilities, landscape corridors, ground cover, shrubs and trees, street frontages, playground equipment and hardcourt areas, senior and community centers, drainage systems, lighting, fencing, entry monuments, basketball courts, tennis courts, running tracks, other recreational facilities, security guards, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property owned and maintained by the City of Moorpark. Installation means the construction of recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, lights, playground equipment, play courts, recreational facilities and public restrooms. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of said improvements, including repair, removal, or replacement of all or part of any improvement; providing for the life, growth, health and beauty of landscaping; and cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and water for irrigation of any landscaping or the maintenance of any other improvements. SECTION 3. The Assessment District consists of the lots and parcels shown on the boundary map of the Assessment District on file with the City Clerk, and reference is hereby made to such map for further particulars. SECTION 4. Reference is hereby made to the Engineer's Report for a full and detailed description of the improvements, the boundaries of the Assessment District and the proposed assessments upon assessable lots and parcels of land within the Assessment District. The Engineer's Report identifies all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. SECTION 5. The authorized maximum assessment rate for the Assessment District includes an annual adjustment by an amount equal to the annual change in the Los Angeles Area Consumer Price Index not to exceed 3 %. The authorized annual adjustment for fiscal year 2002- 03 is 2.8 %, which is equal to the change in the CPI from December 2000 to December 2001 plus unused CPI changes from previous fiscal year assessments in excess of the 3% maximum annual adjustment. Including the authorized annual adjustment, the maximum authorized and proposed assessment rate for fiscal year 2002 -03 is $42.24 per single family equivalent benefit unit. SECTION 6. Notice is hereby given that on June 19, 2002, at the hour of 6:30 o'clock p.m. in the Council Chambers, located at 799 Moorpark Avenue, Moorpark, California 93021, the Council will hold a public hearing to consider the ordering of the improvements and the levy of the proposed assessments. SECTION 7. Prior to the conclusion of the hearing, any interested person may file a written protest with the City Clerk, or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by such owner. \ \mor_pri_sery \home folders \MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 2 of 3 Such protest or withdrawal of protest should be mailed to Shilts Consultants, Inc., 2300 Boynton Ave., Suite 201, Fairfield, CA 94533. SECTION 8. The City Clerk shall cause a notice of the hearing to be given by publishing a copy of this resolution once, at least ten (10) days prior to the date of the hearing above specified, in a newspaper circulated in the City of Moorpark. APPROVED AND ADOPTED THIS 5th day of June, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk \ \mor_pri_sery \home folders \MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 3 of 3 i:' 2 2 C i f 2. ITEM 1 ° - D MEMORANDUM COMMUNITY SERVICES DEPARTMENT TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services?'% - DATE: June 4, 2002 SUBJECT: June 5, 2002, Agenda Item 10.D —Park Maintenance Assessment Attached to this memo is the Resolution that should have been included with item 10.D (Park and Recreation Maintenance and Improvement Assessment District) on the City Council's June 5, 2002, meeting. I inadvertently left it out of the final version of my report. cc: Steve Kueny, City Manager Deborah Traffenstedt, ATCMICity Clerk RESOLUTION NO. 2002 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, OF INTENTION TO LEVY ASSESSMENTS FOR FISCAL YEAR 2002 -03, PRELIMINARILY APPROVING ENGINEER'S REPORT, AND PROVIDING FOR NOTICE OF HEARING FOR THE PARKS AND RECREATION MAINTENANCE AND IMPROVEMENT DISTRICT OF THE CITY OF MOORPARK WHEREAS, on July 15, 1999, by its Resolution No. 99 -1625, after receiving a weighted majority of ballots in support of the proposed assessment, this Council ordered the formation of and levied the first assessment within the City of Moorpark Parks and Recreation Maintenance and Improvement District (the "Assessment District ") pursuant to the provisions of Article XHID of the California Constitution, and the Landscaping and Lighting Act of 1972 (the "Act "), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof); and WHEREAS, by Resolution No. 2002 -1942, the City Council ordered the preparation of an Engineer's Report for the Parks and Recreation Maintenance and Improvement District (the "District ") for fiscal year 2002 -03; and WHEREAS, pursuant to said Resolution, the Engineer's Report was prepared by Shilts Consultants, Inc., Engineer of Work, in accordance with 22565, et. seq., of the Streets and Highways Code (the "Report") and Article XI>ID of the California Constitution; and WHEREAS, said Engineer's Report was filed with the City Clerk and the City Council has reviewed the Report and wishes to take certain actions relative to said Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. The Report for "PARKS AND RECREATION MAINTENANCE AND IMPROVEMENT ASSESSMENT DISTRICT ", on file with the City Clerk, has been duly considered by the Moorpark City Council and is hereby deemed sufficient and approved. The Report shall stand as the Engineer's Report for all subsequent proceedings under, and pursuant to, the foregoing resolution. SECTION 2. It is the intention of this Council to levy and collect assessments within the Assessment District for fiscal year 2002 -03. Within the Assessment District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as the installation, maintenance and servicing of public facilities, including but not limited to, landscaping, sprinkler systems, park grounds, park facilities, M: \MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 1 of 3 landscape corridors, ground cover, shrubs and trees, street frontages, playground equipment and hardcourt areas, senior and community centers, drainage systems, lighting, fencing, entry monuments, basketball courts, tennis courts, running tracks, other recreational facilities, security guards, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property owned and maintained by the City of Moorpark. Installation means the construction of recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, lights, playground equipment, play courts, recreational facilities and public restrooms. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of said improvements, including repair, removal, or replacement of all or part of any improvement; providing for the life, growth, health and beauty of landscaping; and cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and water for irrigation of any landscaping or the maintenance of any other improvements. SECTION 3. The Assessment District consists of the lots and parcels shown on the boundary map of the Assessment District on file with the City Clerk, and reference is hereby made to such map for further particulars. SECTION 4. Reference is hereby made to the Engineer's Report for a full and detailed description of the improvements, the boundaries of the Assessment District and the proposed assessments upon assessable lots and parcels of land within the Assessment District. The Engineer's Report identifies all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. SECTION 5. The authorized maximum assessment rate for the Assessment District includes an annual adjustment by an amount equal to the annual change in the Los Angeles Area Consumer Price Index not to exceed 3 %. The authorized annual adjustment for fiscal year 2002- 03 is 2.8 %, which is equal to the change in the CPI from December 2000 to December 2001 plus unused CPI changes from previous fiscal year assessments in excess of the 3% maximum annual adjustment. Including the authorized annual adjustment, the maximum authorized and proposed assessment rate for fiscal year 2002 -03 is $42.24 per single family equivalent benefit unit. SECTION 6. Notice is hereby given that on June 19, 2002, at the hour of 6:30 o'clock p.m. in the Council Chambers, located at 799 Moorpark Avenue, Moorpark, California 93021, the Council will hold a public hearing to consider the ordering of the improvements and the levy of the proposed assessments. SECTION 7. Prior to the conclusion of the hearing, any interested person may file a written protest with the City Clerk, or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by such owner. Such protest or withdrawal of protest should be mailed to Shilts Consultants, Inc., 2300 Boynton Ave., Suite 201, Fairfield, CA 94533. M:\MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 2 of 3 SECTION 8. The City Clerk shall cause a notice of the hearing to be given by publishing a copy of this resolution once, at least ten (10) days prior to the date of the hearing above specified, in a newspaper circulated in the City of Moorpark. APPROVED AND ADOPTED THIS 5`h day of June, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk M: \MLindley \Assessment Dist \Moorpark res 2 - Prelim approval 02- 03.doc Page 3 of 3