HomeMy WebLinkAboutAGENDA REPORT 2002 0605 CC REG ITEM 11BITEM ILISO
Moorpark City Counci'�
Agenda Report Y:- --W- --
TO: The Honorable City Council +�
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: May 24, 2002 (Council Meeting 6 -5 -02)
SUBJECT: Consider 1) Bids for the Construction of Modifications
at the Intersection of Miller Parkway and Peach Hill Road
to Facilitate U -Turn Traffic [Project 80321 2) Adoption
of a Resolution Amending the Budget to Fully Fund the
Project and 3) Recordation of a Deed for Certain
Additional Right -of -Way and Temporary Construction
Easements Required by the Project
BACKGROUND
In April of 2001, the City Council approved a project to widen the
northbound barrel of Miller Parkway just north of Peach Hill Road,
in order to facilitate south -to -north "U- Turn" traffic movements
at that intersection. In March of this year, the City Council
approved the plans and authorized staff to advertise for bids.
DISCUSSION
A. Project Description
An excerpt of the project plan, showing the required street
widening, is attached as Exhibit 1. The Scope of Work is
generally described as follows:
• Relocate traffic signal pole at easterly ECR (End Curb
Radius);
• Replace traffic signal pole and mast arm at westerly BCR
(Beginning Curb Radius) [Note: the wider street will
require a longer mast arm for the signal heads which, in
turn, will require a larger pole];
• Relocate traffic signal pull boxes;
• Relocate catch basin east of intersection;
• Remove and replace curb & gutter;
• Remove and replace sidewalk;
Miller mod awd
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Miller Parkway Modification
U -Turn Traffic Movement
May 24, 2002
Page 2
• Construct asphalt pavement;
• Transplant tree;
• Replace irrigation system;
• Replant ground cover and shrubs; and
• Regrading at back of sidewalk.
B. Right -of -Way
As shown on Exhibit 1, additional street right -of -way is
required for the construction of the project. A deed conveying
this additional right -of -way from the Serenata HOA to the City,
has been provided to the City. Also conveyed to the City is a
Construction Easement required to facilitate the work. It is
recommended that the City Council accept these deeds and direct
the City Clerk to have the deeds and Certificates of Acceptance
recorded.
C. Hardware Procurement
The delivery time for the procurement of poles and mast arms is
approximately fourteen (14) weeks. In order to expedite this
project, the City initiated the procurement of the needed poles
and mast arms, immediately after project advertisement was
authorized. Accordingly, we believe that these materials will
be received in July, at about the time they will be needed.
D. Bid Results
Bids for the subject project were received and opened on May
21St. The apparent low bidder is Berry General Engineering
Contractors, Inc., with a bid of $101,467.75. A summary of
the bid results is attached as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
Miller mod awd
Miller Parkway Modification
U -Turn Traffic Movement
May 24, 2002
Page 3
E. Fiscal Impact
1. Construction Cost Estimate
costs is as follows:
Description
Bid Amount
Contingency [10 %]
Pole Procurement
Sub -Total
Total
An estimate of construction
Construction
Cost Est. ($)
101,467.75
10,146.78
111,614.53
5,078.00
116,692.53
2. Total Project Cost Estimate: An estimate of the total
project construction costs is as follows:
Total Project
Description Cost Est. ($)
Design 14,000.00
R -O -W '' 500.00
Construction 116,692.53
Inspection 3,000.00
Total 134,192.53
** Cost of Policy of Title Insurance only. There was no
compensation made to the Grantor of the right -of -way and
Temporary Construction Easement.
3. Budget Amendment:
It will be necessary to
amend the
FY2001 /02 Budget in
order to fully
fund this
project. A
Resolution has been
attached (Exhibit
3) for this purpose.
A summary of the proposed
Budget amendment is as
follows:
Description
Current Budget
Change
Revised Total
Design
14,000.00
0.00
14,000.00
Right -of -Way
0.00
500.00
500.00
Construction
85,000.00
32,000.00
117,000.00
Plus Prior Design Costs
1,000.00
2,000.00
3,000.00
Total Project
100,000.00
34,500.00
134,500.00
Note: The funding source for this project [Project 80321
is the Traffic Mitigation Fund [Fund 20021.
F. Schedule
It is anticipated that construction of the project should
start in late June and be completed in August.
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Miller Parkway Modification
U -Turn Traffic Movement
May 24, 2002
Page 4
G. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A contract agreement will be forwarded to Berry General
Engineering Contractors, for the construction of the
subject project, for the contract price of $101,467.75.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $10,150 (100) will be set
aside for the project.
STAFF RECOMMENDATIONS (Roll Call Vote)
1. Approve the selection of Berry Engineering Contractors, Inc.
to construct the subject project.
2. Adopt Resolution No. 2002- providing additional funding
required for the project.
3. Direct the City Clerk to provide for the recordation of the
Deeds and Certificates of Acceptance for the additional
right -of -way and temporary construction easement required for
the project.
Attachments:
Exhibit 1:
Exhibit 2:
Exhibit 3:
Miller mod awd
Plan
Bid Results
Resolution
ac
41 k PROPOSED LAJ
SIDEWALK 13 4
EA SEMEN T
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-,EXISTING R
EXISTING STRIPING TO PEMAIN lk 1,
kk
EXISTING CURB & GUTTER
G SIDEWALK
EXIS TIN
EXISTING RIW
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CURVE TAN
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P Aitlkvy 2
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City of Moorpark Exhibit 2
Bid Results: Miller Parkway Widening (at Peach Hill Road) Page 1 of 2
[File # Bids: Miller-mod)
Bidder >>>>> Vendor 1 Vendor2
Bid Opening: Name: Engineer's Estimate Berry General Engineering Nye & Nelson
May 21, 2002 Address: P. O. Box 7178 1860 Eastman Ave. [ #108]
Cit, State: Oxnard, CA 93031 Ventura, CA 93003
Tel. No.: 805 -485 -9826 805 -654 -1682
Contact Person: Dan Berry Ruric Nye
Item Description Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
I Mobilization 1 LS
3,000.00
3,000.00
6,402.00
6,402.00
3,400.00
3,400.00
2 Clearing /Grubbing I LS
1,000.00
1,000.00
3,360.00
3,360.00
5,100.00
5,100.00
3 Unclassified Excavation I LS
1,000.00
1,000.00
11,475.00
1 1,475.00
10,300.00
10,300.00
4 Traffic Control I LS
2,000.00
2,000.00
3,085.00
3,085.00
6,608.00
6,608.00
5 A/C Pavement 47 Ton
120.00
5,640.00
67.15
3,156.05
96.00
4,512.00
6 Signs 2 EA
300.00
600.00
265.00
530.00
285.00
570.00
7 Base 100 CY
100.00
10,000.00
55.40
5,540.00
76.00
7,600.00
8 Curb Ramp I EA
2,500.00
2,500.00
436.00
436.00
800.00
800.00
9 Sidewalk 1,648 SF
4.00
6,59100
2.95
4,861.60
5.00
8,240.00
10 6" Curb & Gutter 206 LF
30.00
6,180.00
17.90
3,687.40
29.00
5,974.00
11 18" RCP 5 LF
500.00
2,500.00
173.00
865.00
220.00
1,100.00
12 Concrete Pipe Collar 1 EA
500.00
500.00
425.00
425.00
340.00
340.00
13 Catch Basin 1 EA
5,000.00
5,000.00
2,445.00
2,445.00
1,700.00
1,700.00
14 Local Depression 1 EA
1,500.00
1,500.00
425.00
425.00
400.00
400.00
15 Striping, Etc. 1 LS
3,000.00
3,000.00
2,908.00
2,908.00
7,000.00
7,000.00
16 Remove Curb & Gutter 222 LF
10.00
2,220.00
4.85
1,076.70
5.70
1,265.40
17 Remove Sidewalk 1,648 SF
2.00
3,296.00
0.85
1,400.80
1.15
1,895.20
18 Remove Curb Ramp 1 EA
1,000.00
1,000.00
72.00
72.00
170.00
170.00
19 Remove Signs 2 EA
100.00
200.00
13.60
27.20
90.00
180.00
20 Remove Catch Basin 1 EA
500.00
500.00
2,295.00
2,295.00
570.00
570.00
21 Relocate Tree I EA
2,000.00
2,000.00
2,325.00
2,325.00
2,500.00
2,500.00
22 Modify Traffic Signal I LS
35,000.00
35,000.00
30,774.00
30,774.00
33,000.00
33,000.00
23 Cap Existing Irrigation I 1 LS
5,000.00
5,000.00
265.00
265.00
570.00
570.00
24 Slope Grading / Landscr 1 LS
7000
7,000.00
13,630.00
13,630.00
15000
15,000.00
25 Release 1 LS
1.00
1.00
1.00
1.00
1.00
1.00
Total
107,229.00
101,467.75
118,795.60
oorpark
Exhibit 2
ts: Miller Parkway Widening (at Peach
F
Hill Road)
Page 2 of2
ds: Miller mod]
Bidder » »>
Vendor 3
Vendor 4
Vendor 5
Bid Opening: Name:
J & H Engineering
E & M Constructors
Sub Zero Excavating
May 21, 2002 Address:
79 Daily Drive
[ #169]
15981 Yarnell
Street [ #198]
67 Erbs Road
Cit, State:
Camarillo,
CA 93010
Sylmar, CA
91342
Thousand Oaks,
CA 91362
Tel. No.:
805- 987 -8414
818-362-9811
805- 494 -5013
Contact Person:
Howard Janotta
Rito Padilla
Lisa Fletcher
ltem Description Est Qty nits
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
I Mobilization 1 LS
7,500.00
7,500.00
10,000.00
10,000.00
10,000.00
10,000.00
2 Clearing / Grubbing 1 LS
7,500.00
7,500.00
23,471.00
23,471.00
5,800.00
5,800.00
3 Unclassified Excavation 1 LS
4,500.00
4,500.00
7,500.00
7,500.00
1,500.00
1,500.00
4 Traffic Control I LS
4,000.00
4,000.00
5,000.00
5,000.00
19,275.00
19,275.00
5 A/C Pavement 47 Ton
100.00
4,700.00
100.00
4,700.00
95.00
4,465.00
6 Signs 2 EA
225.00
450.00
250.00
500.00
287.50
575.00
7 Base 100 CY
36.00
3,600.00
90.00
9,000.00
33.00
3,300.00
8 Curb Ramp I EA
875.00
875.00
1,000.00
1,000.00
2,800.00
2,800.00
9 Sidewalk 1,648 SF
6.00
9,888.00
4.50
7,416.00
3.40
5,603.20
10 6" Curb & Gutter 206 LF
34.00
7,004.00
18.00
3,708.00
13.10
2,698.60
11 18" RCP 5 LF
300.00
1,500.00
200.00
1,000.00
60.00
300.00
12 Concrete Pipe Collar I EA
350.00
350.00
2,000.0000
2,000.00
500.00
500.00
13 Catch Basin I EA
2,850.00
2,850.00
7,149.00
7,149.00
1,500.00
1,500.00
14 Local Depression 1 EA
250.00
250.00
500.00
500.00
500.00
500.00
15 Striping, Etc. I LS
6,640.00
6,640.00
4,150.00
4,150.00
3,205.00
3,205.00
16 Remove Curb & Gutter 222 LF
7.00
1,554.00
12.00
2,664.00
6.50
1,443.00
17 Remove Sidewalk 1,648 SF
1.00
1,648.00
2.00
3,296.00
1.25
2,060.00
18 Remove Curb Ramp 1 < EA
500.00
500.00
750.00
750.00
690.00
690.00
19 Remove Signs 2 EA
92.00
184.00
100.00
200.00
115.00
230.00
20 Remove Catch Basin 1 EA
750.00
750.00
2,000.00
2,000.00
610.00
610.00
21 Relocate Tree 1 EA
500.00
500.00
300.00
300.00
2,503.50
2,503.50
22 Modify Traffic Signal I LS
33,166.00
33,166.00
25,000.00
25,000.00
39,929.41
39,929.41
23 Cap Existing Irrigation 1 1 LS
500.00
500.00
1,500.00
1,500.00
575.00
575.00
24 Slope Grading 1 LS
28000
28,000.00
12,500.00
12,500.00
30179
30,179.00
25 Release I LS
1.00
1.00
1.00
1.00
1.00
1.00
Total
128,410.00
135,305.00
140,242.71
Exhibit 3
RESOLUTION NO. 2002 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE FY 01/02
BUDGET AND APPROPRIATIONS FOR PROJECT 8032 -
MILLER PARKWAY WIDENING [FUND 2002 - TRAFFIC
MITIGATION FUND]
WHEREAS, on June 20, 2001, the City Council adopted the
Budget for Fiscal Year 2001/02; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$34,500; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $34,500, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 5th day of June, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
Resolution No. 2002 -
Exhibit "A"
REVISED
APPROPRIATIONS & BUDGET FOR
Miller Parkway Widening Project
(Project No. 8032]
FUND
ACCOUNT NUMBER
APPROPRIATION REQUEST
L. A. Avenue AOC
2501.0000.0000.5500
$ 34,500
TOTALS: 1 1 $ 34,500 1
FY 01/02 BUDGET RE -CAP
ACCOUNT NUMBER
CURRENT
SUBJECT
REVISED
SUBJECT
APPROPRIATION
/ (REDUCTION)
FY 2001/02
APPROPRIATION
FY 2001/02
$
BUDGET
/ (REDUCTION)
BUDGET
2501.8310.8046.xxxx
$ 100,000
$ 34,500
$ 134,500
TOTALS:
$ 100,0001
$ 34,5001
$ 134,500
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT NUMBER
CURRENT
FY 01/02
BUDGET
SUBJECT
APPROPRIATION
/ (REDUCTION)
REVISED
FY 01/02
BUDGET
2002.8310.8032.9601:
Design
$
14,000
$ 0
$
14,000
2002.8310.8032.9610:
R -O -W
$
0
$ 500
$
500
2002.8310.8032.9640:
Const.
$
85,000
$ 32,000
$
117,000
250028310.8032.9650:
Insp.
$
1,000
$ 2,000
$
3,000
TOTALS:
$ 100,0001
$ 34,500
$
134,500
Approved as to form: