HomeMy WebLinkAboutAGENDA REPORT 2002 0605 CC REG ITEM 11CITEM 1 I • CO •
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council N""—
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: May 24, 2002 (Council Meeting 6 -5 -02)
SUBJECT: Consider Scope of Utility Relocation to be Undertaken as
a Part of the Realignment of Flinn Avenue [Project 80371
DISCUSSION
A. Background
In December of 2001 the City Council approved the conceptual
plan (Exhibit 1) for the subject project.
B. Project Scope
This project calls for the realignment of Flinn Avenue to
intersect Spring Road at Second Street. The scope of work will
include:
1. construction of a new street as shown on the conceptual plan
(Exhibit 1);
2. construction of additional pavement width on the east side
of Spring Road from the existing Flinn Avenue northerly to
the rail crossing;
[Note:The design for this street widening is being
prepared as part of the Spring Road widening
project (Project 8026), but will be incorporated
into the construction contract documents for the
subject Flinn Avenue realignment project.]
3. construction of a traffic signal at the new Spring Road /
Flinn Avenue / Second Street intersection;
4. utility relocation as directed.
C. Project Cost Estimate
The cost of the above described project is $437,000 [Design:
$52,000; Construction: $350,000; Inspection: $35,0001. This
cost estimate presumes no utility relocation.
Flinn utilities G
Flinn Avenue - Utility Relocation
May 24, 2002
Page 2
D. Police Services Facility
The City is working toward the construction of a new Police
Services facility, to be constructed on the vacant property
northeast of Spring Road and Flinn Avenue. One prerequisite of
the site development efforts for that project is the subject
road realignment project.
E. Interim Access for Properties Fronting Flinn Avenue
It is the intent of staff to proceed with the construction of
the project within the next few months. The construction
project will include the closure of the existing Flinn Avenue
at Spring Road. The properties on the south side of the
existing street will continue to use the existing Flinn Avenue
for access, but access will be restricted to eastbound only, to
connect to the new Flinn Avenue. It is the intent of staff to
negotiate revised access to these properties as a function of
discussions regarding the future vacation of the old street.
F. Street Vacation
A future phase of the project will be the efforts necessary to
vacate the existing Flinn Avenue. Said vacation will cause the
north one -half of the existing street to be conveyed to the
owner of the property on the north side of the existing street
(the Moorpark Redevelopment Agency [MRA]), and the south one -
half of the street to be conveyed to the owners of the
properties fronting the south side of the existing street. If
it is decided to leave any of the existing utilities in place,
utility easements, with related rights, will be prepared and
recorded prior to the vacation of the street. As stated above,
revised access to the properties on the south side of the "old"
street will be negotiated.
G. Remnant Parcel
As can be seen on the plan attached as Exhibit 1, a "remnant
parcel" will be created between the "old" street and the new
street. This remnant parcel will be owned by the MRA. The
ultimate use of that property has not yet been determined.
H. Utility Relocation
Attached as Exhibit 2 is a Utilities Plan showing the location
of the utilities located within the existing Flinn Avenue. Also
shown for discussion purposes only, is the possible location of
the gas line and electrical lines, should it be decided to
relocate either of those utilities.
Flinn utilities
Flinn Avenue - Utility Relocation
May 24, 2002
Page 3
Attached as Exhibit 3 is a chart summarizing the estimated cost
of relocating each of the affected utilities.
A discussion of each utility is as follows:
1. Electrical: The options are:
a) to leave the overhead power lines where they are (along
the south side of the street to be vacated to the south
side properties);
b) to relocate the poles and overhead wires to the new
street; or
c) to underground the electrical utility through the project
area.
The cost of undergrounding is estimated to be approximately
$100,000. For illustrative purposes only, the utility plan
(Exhibit 2) shows new electrical overhead lines relocated to
the new street.
2. Gas: Discussions are underway with the Gas Company regarding
whether or not they would prefer to have the gas line
relocated to the new street in order to be out of the way of
any future use of the vacated street. [This relocation is
shown on Exhibit 2 for illustrative purposes only.]
If it is the desire of the Gas Company to have the line
relocated, costs for same would be borne by them. If they
have no problem leaving the gas line where it is, the City
could relocate the line or widen the required utility
easement to include this existing facility. The cost of this
possible relocation is approximately $34,000.
3. Water: The estimated cost to relocate the water main is
approximately $68,000.
4. Sewer: The estimated cost to relocate the sewer main is
approximately $230,000.
5. Storm Drain: The estimated cost to relocate the storm drain
is approximately $128,000.
6. Telephone: There is a major telephone conduit system in
Flinn Avenue. There is no firm estimate of what it would
cost to relocate their conduits. Estimates for this work
could go up to $1 million.
7. Total Cost: As shown on the chart attached as Exhibit 3, the
cost of relocating all of the utilities could approach or
exceed $1.5 million.
Flinn—utilities
Flinn Avenue - Utility Relocation
May 24, 2002
Page 4
I. Conclusion
It is recommended that staff be directed to include in the
scope of work for the subject project, the undergrounding of
the electrical lines through the project area and that all
other utilities remain in place (unless relocated by others)
within utility easements to be granted prior to the vacation of
the street.
O. FYI: Grant
Staff has applied for a State Hazard Elimination Safety Program
[HES] grant, in the amount of $360,000, to partially fund this
project. The amount which may be approved is not yet known. It
is also not known when the State will render a determination
regarding grant recipients.
STAFF RECOMMENDATION
1. Direct staff to include the undergrounding of electrical
lines in the scope of work for the subject project, all other
utilities to remain in their current location unless
relocated at the sole expense of others.
2. Direct staff to prepare and record any required utility
easements prior to the vacation of existing Flinn Avenue.
Attachments:
Exhibit 1:
Exhibit 2:
Exhibit 3:
Flinn utilities
Conceptual Plan
Utility Plan
Utility Relocation Costs
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Flinn Avenue Utility Relocation
Exhibit 3
Estimated Costs
Construction
Design
Construction
Construction
Contengency
Engineering
Engineering
Utility
Estimate
[15 %]
[10 %]
[10 %]
Total
Electrical
Overhead
$50,000
$7,500
$5,000
$5,000
$67,500
Add Undergrounding Costs
$25,000
$3,750
$2,500
$2,500
$33,750
$101,250
Gas
$25,000
$3,750
$2,500
$2,500
$33,750
Sub -Total
$135,000
Water
$50,000
$7,500
$5,000
$5,000
$67,500
Sewer
$170,000
$25,500
$17,000
$17,000
$229,500
Storm Drains
$95,000
$14,250
$9,500
$9,500
$128,250
Telephone
$600,000
$90,000
$60,000
$60,000
$810,000
Total
$1,015,000
$1,370,250