HomeMy WebLinkAboutAGENDA REPORT 2002 0605 CC REG ITEM 11GMOORPARK CITY COUNCIL
AGENDA REPORT
I'T'EM 11. (r.
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BY: _ . _ - _ b� ..
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services
DATE: May 13, 2002 (CC Meeting of June 5, 2002)
SUBJECT: Consider One -Year Extension of Sunridge Landscape
Maintenance and the Venco Western Agreements
SUMMARY
The City Council is being asked to approve a one -year
extension to the City's Landscape Maintenance Agreements
with Sunridge Landscape Maintenance Services, Inc. and
Venco Western, Inc., at the current contract rate. The
Agreements expire on June 30, 2002, but each includes two,
one -year extension provisions which can be implemented at
the Council's discretion. If approved, this would be the
second one -year extension.
BACKGROUND
Sunridge Landscape Maintenance Services has provided
landscape maintenance services to the City since 1988. In
1996, the City solicited bid proposals for citywide
landscape services, and a three -year agreement was awarded
to Sunridge as the low, qualified bidder. In June, 2000,
the City entered into a new contract with Sunridge
Landscape Services. That contract expires on June 30, 2002,
and contains a provision for two, one -year extensions at
the City's discretion.
The City's current Agreement with Sunridge covers
maintenance of all City landscaped areas in parks, parkways
and medians, and other miscellaneous properties including,
but not limited to, the Metrolink Station, Public Works
Office, Parks and Public Works Yard Office, Building and
Safety, and the rental house at 661 Moorpark Avenue,
\\ mor_ pri_ sery \hcme_folders \MLindley \Landscp Zones\ Landscape maint agr
ext ccagd 2002.doc
Landscape Maintenance Agreements
Page 2
excluding Zone 12 of AD 84 -2. Additionally, the Agreement
requires Sunridge to open, clean and stock park restrooms;
open the access road gates at AVCP; and open all of the
City's tennis courts Monday through Friday.
Sunridge has carried out its contract obligations in a more
than satisfactory manner, and has demonstrated, on numerous
occasions a willingness to assist the City by performing
beyond its contractual obligation when requested by the
City. Most often, Sunridge's non - contractual assistance has
been at no cost to the City. Sunridge has agreed to the
proposed one -year extension at its current rate, without a
cost of living adjustment.
It is proposed that the one -year extension include an
additional landscaped area: Lighting Maintenance Assessment
District No. AD 01 -1 (Wilshire). The monthly cost to
maintain the landscaping in No. AD 01 -1 is $60.
In July, 2000, the City awarded a contract to Venco Western
Inc., for Zone 12, of AD 84 -2, after determining that it
was the lowest responsive bidder to the City's Request for
Proposals (RFP) . The term of the Agreement expires on June
30, 2002 and also contains a provision for two, one -year
extensions at the City's discretion. Venco has been
performing landscape maintenance services for the City in a
satisfactory manner. Additionally, Venco has agreed to
extend the Agreement for one year at the existing rate.
STAFF RECOMMENDATION
Authorize staff to extend the City's Agreements with
Sunridge Landscape Services and Venco Western through June
30, 2003, at the existing contractual rate.