HomeMy WebLinkAboutAGENDA REPORT 2002 0619 CC REG ITEM 10AITEM I
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AGENDA REPORT T a': �� a _�1r1e= iC Cc 04-
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE: May 30, 2002 (CC Meeting of June 5, 2002)
SUBJECT: Consider City Co- Sponsorship of the Moorpark Rotary
Club's Civil War Reenactment
DISCUSSION:
The City is being asked to consider co- sponsorship of Rotary's
planned fundraising event. The event is a Civil War
reenactment. The primary purpose for the requested sponsorship
is to have the City assist in publicizing the event by allowing
use of the City marquee signs and the City quarterly newsletter.
The Rotary Club's purpose is to raise funds for use in the
Community, as do many other Moorpark based community service
organizations, which is a long- standing benefit to the
community. City participation is not necessary for them to
continue this outstanding and long- standing purpose.
Co- sponsorship by the City introduces potential liability. Staff
has researched special event insurance and found that coverage
specifically excludes pyrotechnics and firearms including
cannons. The City's insurance authority has recommended against
City co- sponsorship of this event. If this event is co-
sponsored, it would open the issue of sponsorship of events for
other non - profit groups for similar purposes.
The City Attorney has stated that allowing use of the City
marquee signs for a non -City sponsored event opens the forum for
others, so this appears to be a Catch 22 in that if City
sponsors the event it introduces potential liability, but if it
City Council Agenda Report
May 30, 2002 (CC Meeting of June 5, 2002)
Page 2
allows use of the marquee sign without sponsorship, it opens up
use of the signs to others.
Since it appears that the primary goal is to assist with
publicizing the event, while allowing similar treatment to other
local non - profit community service groups, it's recommended that
the City not co- sponsor the event but consider the following
options:
1. Use of one of the four pages in City Quarterly
Newsletter /Recreation Brochure as a community calendar on a
trial basis for the Fall brochure (expected publication
date is late August) for Moorpark based non - profit groups.
2. Consider allowing the Moorpark Rotary Club to place a
limited number of signs for their event in a manner similar
to boutique and garage /yard sale and temporary real estate -
open house signs as a trial pending a proposed modification
to the Sign Code that would permit such temporary signs.
3. Consider allowing Rotary to use marquee signs on a trial
basis for this event while staff evaluates the legal and
practical implications (administration, costs, etc.) of
such use.
STAFF RECOMMENDATION:
1. Decline Co- Sponsorship.
2. Authorize 'staff to implement Options 1 and 2 in agenda
report.