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HomeMy WebLinkAboutAGENDA REPORT 2002 0619 CC REG ITEM 11DITEM 1 1 ' D • Moorpark City Agenda Report BY: TO: The Honorable City Council FROM: Kenneth C. Gilbert , Director of Public Works DATE: June 6, 2002 (Council Meeting 6- 19 -02) SUBJECT: Amendment to Agreement No 96 -07 Pertaining to the Placement and Maintenance of a Temporary Traffic Signal at the Intersection of [Old] Moorpark Road and Tierra Rejada Road Rnr'Vr-PMTT\TTI In March of 1996, the City of Moorpark and the County of Ventura [ "County "] entered into an Agreement [City Agreement No. 96 -07; County Agreement No. 96 -051 for the placement and maintenance of a temporary traffic signal at the intersection of [Old] Moorpark Road and Tierra Rejada Road [ "Intersection "] . The primary purpose of the Agreement was to set forth the mutual understandings with respect to maintenance costs to be shared by the parties. The Agreement was signed by the Mayor, for the City, and by the Chairman of the Board of Supervisors, for the County. DISCUSSION A. Moorpark Road Realignment The County is in the process of constructing the Moorpark Road Realignment Project. When that project is completed, [Old] Moorpark Road will be used for local traffic only and the temporary traffic signal at the Intersection will no longer be required. B. Amendment to 1996 Agreement The original 1996 Agreement is somewhat vague regarding the design and function of the Intersection upon removal of the temporary signal. The suggested language set forth in the attached Amendment (Exhibit 1) requires the construction of certain modifications, including a raised median [east- west] , at the Intersection to prevent left -turn traffic movements at this future "uncontrolled" intersection. The purpose for these improvements is to eliminate traffic safety problems which are attendant to such left -turn movements. MpkRd10_agree 07� Moorpark Road / Tierra Rejada Road Temporary Traffic Signal Amendment to Agreement with County June 6, 2002 Page 2 C. Costs As set forth in the original Agreement, the cost of the removal of the temporary traffic signal, and the cost of the aforementioned improvements, is to be shared by the City [2/3] and the County [1/3]. [This is the ratio of the ownership of the three legs of the intersection..] D. County's Project The County's project already includes the construction of the median and certain other improvements at the Intersection. It is anticipated that the removal of the temporary traffic signal will be performed by a Contract Change Order or by a separate contract. STAFF RECOMMENDATION Approve the subject Amendment to Agreement, subject to final language approved by the City Manager and City Attorney, and authorize the Mayor to execute same. Attachments: Exhibit 1: Amendment MpkRd10_agree Exhibit I AMENDMENT TO COOPERATIVE AGREEMENT FOR CONSTRUCTION OF TEMPORARY TRAFFIC SIGNAL AT [OLD] MOORPARK ROAD AND TIERRA REJADA ROAD City Agreement No.: County Agreement No.: Amendment No. Organization / Firm: Date of Original Agreement: Effective Date of This Amendment: Subject of Amendment: 96 -07 96 -05 1 County of Ventura March 19, 1996 Removal of Traffic Signal, Intersection Restriping and Median Modification . RECITALS A. The City of Moorpark ( "City ") and the County of Ventura ( "County ") entered into a Cooperative Agreement on March 19, 1996, pertaining to the construction of a temporary traffic signal ( "Temporary Signal ") at the intersection of Tierra Rejada Road and [old] Moorpark Road ( "Intersection "). B. That Agreement made certain limited provisions pertaining to the removal of the Temporary Signal, when and if it was ever determined that it was no longer required. C. The County is in the process of constructing the Moorpark Road Realignment Project. That project will construct improvements which will prevent and preclude left -turn traffic movements at the Intersection. When those improvements are constructed, the Temporary Signal will no longer be necessary. The parties now, therefore, wish to amend the March 19, 1996, Agreement to more specifically set forth the mutual understanding with regard to the removal of the Temporary Signal and the construction of certain other improvements related thereto. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to amend the aforesaid agreement as follows: A. Section 6 of the Agreement is hereby deleted and a new Section 6 is hereby approved to read as follows: "6. As a part of, and in coordination with, the construction of the County's Moorpark Road Realignment Project, County shall construct certain modifications to the intersection of Tierra Rejada Road and [Old] Moorpark Road. The scope and terms of such work shall include, but not be limited to, the following: a. The County shall remove the Temporary Signal and all appurtenances thereto. b. The County shall pay to the City a sum of $5,200, said amount being approximately equal to ninety percent (90 %) of the cost of the traffic signal controller. c. The County shall retain salvage rights to all of the traffic signal equipment and materials currently in place at the Intersection. d. The County shall construct a fourteen feet (14') wide raised center median through the Intersection, extending from the raised median located west of the Intersection, easterly to the fourteen feet (14') wide raised center median located approximately three hundred seventy feet (370') east of the center of the Intersection, said new raised median to be constructed in such a manner as to provide one continuous raised median suitable for the future installation, by the City, of median hardscape and landscaping. Said work shall include the removal of all existing asphalt pavement, base and any subsurface concrete and the placement of soil suitable for the installation of landscaping, in the area of the new median. Said work shall be constructed pursuant to Sheets 16C, 40 & 58B of the County's project plans, revised, if necessary, to fully implement the requirements of this Amendment. e. The total cost for the modification of the Intersection ( "herein Intersection Modifications Costs ") shall be equal to the total actual final contract costs for such work, including the cost of all approved change orders and extra work orders, plus an amount equal to twenty -five percent (25 %) of said construction costs, to cover the cost of design, inspection and contract administration. The Intersection Modification Costs shall not include the $5,200 payment to the City for the traffic signal controller. f. The City shall pay the County an amount equal to two - thirds (2/3) of the Intersection Modification Costs. The City's portion of the Intersection Modification Costs is estimated to be $16,000.00." B. Section 9 of the Agreement is hereby amended by adding the following: " Term: This Agreement shall terminate upon the Recordation of the Notice(s) of Completion for all contracts awarded by the County for the construction of the work described in revised Section 6 of this Agreement, and the payment of all sums provided for in revised Section 6 of the Agreement. " C. All other provisions of the aforesaid Agreement shall remain in full force and effect. CITY OF MOORPARK a municipal corporation By Patrick Hunter, Mayor ATTEST: By: City Clerk COUNTY OF VENTURA, a political subdivision of the State of California C Chair, Board of Supervisors ATTEST: Date 2