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HomeMy WebLinkAboutAGENDA REPORT 2002 0619 CC REG ITEM 11EITEM 1 4k Moorpark City Coun AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst DATE: June 12, 2002 (CC meeting of June 19, 2002) SUBJECT: Consider Approval of an Addendum to the Ventura Intercity Service Transit Authority (VISTA) -East Cooperative Agreement, Extending the Agreement with an Annual Cost Allocation, and Consider Resolution No. 2002 - Amending the Fiscal Year 2002/2003 Transit Budget. BACKGROUND Council is being asked to approve an addendum to the VISTA -East Cooperative Agreement and to appropriate additional funds in the FY 2002 -2003 budget. The Ventura Intercity Service Transit Authority (VISTA) transit services began in July 1994 to provide fixed route bus services between cities in Ventura County. Each route is administered through a Cooperative Agreement among the participating jurisdictions. The VISTA -East Agreement provides for commuter express bus service between the east county cities (Moorpark, Simi Valley, and Thousand Oaks). This is the second year of a three -year agreement. The cost allocation is adopted annually by the City Council. The VISTA routes are administered for the member jurisdictions by VCTC, the Ventura County Transportation Commission. VISTA has six routes: VISTA 101 CSUCI Conejo Connection VISTA 126 VISTA -East VISTA Coastal Express Thousand Oaks to Ventura Camarillo and Oxnard to Cal State University Channel Islands Thousand Oaks to Warner Center Fillmore to Ventura Moorpark to Simi Valley and Thousand Oaks Ventura to Santa Barbara and Goleta Honorable City Council Regular Meeting of June 19, 2002 Page 2 Four of the VISTA routes operate Monday through Saturday. The Conejo Connection operates only on weekdays, and the Coastal Express operates seven days a week. The VISTA -East service has gone through several changes since its start. There have been changes in the frequency of service, and number and size of vehicles. In 2000, VISTA -East service expanded by starting one hour earlier and running for one hour later Monday through Friday, and Saturday service was introduced. Currently, VISTA -East operates Monday through Friday between 6:00 a.m. and 7:33 p.m. It circulates hourly between Thousand Oaks, Simi Valley, and Moorpark. The VISTA -East stops are at Moorpark College, Princeton Street, and Moorpark Station. Saturday service is every two hours, between 6:55 a.m. and 6:13 p.m. As the Council may recall, transit operators must meet a certain farebox ratio in order to receive Transportation Development Act (TDA) funding from the %/ state sales tax. VISTA -East has had to meet a farebox ratio equal to 20% of its operating expenses. If the 20% is attained from the fare box revenue, the remaining 80% may be eligible for TDA or other state or federal subsidies. The 20% ratio may be adjusted downward for Saturday and off -peak service, as long as the overall service doesn't dip below the 20 %. For the first six months of the Fiscal Year VISTA -East route has a farebox ratio of 19.56 %. The VISTA -East Committee met on March 27. The Committee, comprised of elected officials from the cities of Moorpark (Councilmember Mikos), Simi Valley, and Thousand Oaks, meets each year to discuss the VISTA East service. The agenda for the meeting included cost sharing arrangements, consideration of service levels, and the VISTA -East Cooperative Agreement. The Committee also reviewed testimony received in the Unmet Needs hearing process, and VISTA passenger surveys. The Committee received information on Saturday service. The Saturday average is presently 87 riders per day. Last year, there was an average of 47 riders per day on Saturdays on VISTA -East. The service has a farebox ratio of 18.87 %, exceeding the Year 2 farebox goal of 8 %. New transit programs are often set up as demonstration projects with milestones to achieve in each of three years. When Saturday service began, the VISTA -East Committee established the farebox goals of 5% in Year 1, 8% in Year 2 and 16% in Year 3. VISTA East Agreement 2002.doc Honorable City Council Regular Meeting of June 19, 2002 Page 3 Overall, VISTA -East is projected to just make a 20% farebox ratio this Fiscal Year. The three cities agreed to share the cost to operate VISTA -East based on population. Moorpark's population is 12.07% of the total for the three cities, and its share of VISTA -East expense will be $20,040 out of the total of $166,010 that is paid for by the cities. Moorpark's ridership percentage is greater than the other cities compared to population. While Moorpark represents 12% of the population, about 30% of the VISTA -East riders reside in Moorpark. Monitoring of boardings and alightings by City staff at Moorpark Station confirms that there has been a substantial increase in VISTA ridership from Moorpark for the past two years. This may be due to the fact that there has been more marketing of the VISTA - East bus service in Moorpark than in the other cities. The FY 2002/2003 Budget proposal submitted to the City Council includes the expenditure of $18,500 in TDA for the City's share of VISTA -East service. The actual estimate for the year is now $20,040. As a result of the unexpected increase in the City's share, it is necessary to make an adjustment in the budget, increasing the allocation to cover the cost of the service. The recommendation is to appropriate the additional $1,540 from the carry -over of unexpended TDA transit funds. There would be no impact on the General Fund, other transit programs, or the streets and roads allocation of TDA funds. The Resolution amending the budget in the appropriate amount is attached. STAFF RECOMMENDATION (Roll Call Vote 1. Approve the Addendum to the VISTA -East Cooperative Agreement for FY 2002/2003, subject to final language approval by the City Manager, and authorize the Mayor to sign the Agreement. 2. Adopt Resolution No. 2002- amending the Fiscal Year 2002/2003 Transit Budget to reflect the City's share of the VISTA -East service. Attachment A - Addendum to Cooperative Agreement VISTA East Agreement 2002.doc 3 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2002/2003 TRANSIT BUDGET FOR VISTA -EAST COMMUTER BUS SERVICE. WHEREAS, public transit is important to preserve the quality of life in Moorpark, reduce traffic congestion, and protect the environment; and WHEREAS, VISTA -East is a commuter express bus service linking Moorpark to other cities and additional VISTA bus routes; and WHEREAS, the City of Moorpark sponsors VISTA -East with its partners, the cities of Simi Valley, Thousand Oaks, and the Ventura Transportation Commission; and WHEREAS, the City recognizes the need for, and the benefits of, continuing the VISTA -east bus service. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 19th day of June 2002. Resolution No. Page 2 APPROPRIATIONS FOR FY 2002 -2003 Community Services Department Transit Programs DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT APPROPRIATION FUND NUMBER REQUEST Transit 5000 -3510 1,540 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS Approved: CURRENT APPROPRIATION REVISED ACCOUNT NUMBER APPROPRIATION REQUEST APPROPRIATION Vista East Contractual Services 18,500 1,540 21,040 5000.7310.7301.9102 Transit Revenues 508,994 1,540 510,534 Total 18,500 1,540 21,040 Approved: Attachment A Cooperative Agreement FY 2002 -03 Page 1 Ventura Intercity Service Transit Authority (VISTA) East ADDENDUM (FY 2002/03) TO COOPERATIVE AGREEMENT FY 2001/02 VENTURA INTERCITY SERVICE TRANSIT AUTHORITY (VISTA) EAST This Addendum to the Cooperative Agreement for VISTA East service is made and entered into by and among the CITY OF MOORPARK (Moorpark), the CITY OF SIMI VALLEY (Simi Valley), the CITY OF THOUSAND OAKS (Thousand Oaks) and the VENTURA COUNTY TRANSPORTATION COMMISSION (VCTC). Moorpark, Simi Valley and Thousand Oaks are collectively referred to herein from time to time as the "AGENCIES." This Addendum continues the services described in revised Attachment A, under the terms and conditions of the Cooperative Agreement, FY 2001/02, Ventura Intercity Service Transit Authority (VISTA) East, for FY 2002/03. Section 3: Fundinq For FY 2002/2003, the required local match shall be paid by the AGENCIES as stated below. Percent Approximate Annual Share City of Moorpark 12.07% $18,020 City of Simi Valley 43.10% $64,345 City of Thousand Oaks 44.83% $66,923 (Revised) Attachment "A "- Route and Service Description- is attached and incorporated herein by this reference. (Revised) Attachment "B "- Performance Reporting- is attached and incorporated herein by this reference. Except as amended and revised herein, the terms and conditions set forth in the Cooperative Agreement (FY 2001 -02) shall remain in full force and effect. In witness whereof, the parties hereto have executed this Agreement on the dates stated below. CITY OF MOORPARK By Date APPROVED AS TO FORM City Attorney Date Cooperative Agreement FY 2002 -03 Ventura Intercity Service Transit Authority (VISTA) East CITY OF SIMI VALLEY By CITY OF THOUSAND OAKS M Date Date VENTURA COUNTY TRANSPORTATION COMMISSION By Date APPROVED AS TO FORM City Attorney Date APPROVED AS TO FORM City Attorney Date APPROVED AS TO FORM General Counsel Date Page 2 Cooperative Agreement FY 2002 -03 Page 3 Ventura Intercity Service Transit Authority (VISTA) East Attachment A (Revised) ROUTE AND SERVICE DESCRIPTION The following is a general description of the VISTA -EAST COUNTY service, which may be revised and /or adjusted during the fiscal year by agreement of the AGENCIES. The route is an intercity, fixed route, express bus service in eastern Ventura County with connections to adjacent Los Angeles County. The route includes stops at: Thousand Oaks Transit Center (Rancho Road), Oaks Mall, Westlake Boulevard /Townsgate Road and the Thousand Oaks Library in Thousand Oaks; Country Club Rd./Wood Ranch, and Madera Road /Los Angeles Avenue in Simi Valley; Moorpark College, and the Moorpark Metrolink Station in Moorpark. On weekdays service will operate between approximately 6 am and 7 PM. In the morning and evening peak hours, the buses will run on approximately 60- minute headways. In the off -peak hours, the headways may increase to approximately 120 minutes. The peak hours will be a maximum of three hours in the morning and three hours in the afternoon. Saturday service will operate between approximately 7 AM and 6 PM. The buses will run on approximately 60- minute headways. In the off -peak hours, the headways may increase to approximately 120 minutes. The peak hours will be defined in the final schedule, but it will be a minimum of three hours in the morning and three hours in the afternoon. The effectiveness of the service to continue meeting the performance criteria will be evaluated again as part of the FY 2003 -04 VISTA EAST Cooperative Agreement approval. The schedule will be arranged to provide timed transfers with local and intercounty transit providers such as the Simi Valley Transit (which provides connecting access to the Simi Metrolink Station); Thousand Oaks Transit, the VISTA -101 service, Moorpark Transit, and Los Angeles MTA as feasible. VISTA EAST one -way passenger fares are: $1 for adults between 21 and 61 years of age; $1 for youth 6 to 20 years; and 50 cents for seniors aged 62 and older and for persons with disabilities. Children 5 and under ride free if accompanied by fare paying adult. The SmartCard Passport fares are: adults $40; youth $40; seniors and persons with disabilities $20. Purchased monthly, this passport is valid for unlimited trips on all Ventura County fixed -route public bus systems (not including inter - county service). A cash debit feature is also available. For an additional 50 cents per trip, holders of the base pass may use the Dial -A- Rides, except on systems where this offer is not valid. Cooperative Agreement FY 2002 -03 Page 4 Ventura Intercity Service Transit Authority (VISTA) East Attachment B (Revised) PERFORMANCE REPORTING On a quarterl basis, VCTC will calculate and provide operating statistics and performance indicators for Weekday service, Saturday service, and for All Periods combined, for monthly, quarterly, and total year -to -date periods, to include: • Farebox Revenues • Farebox Recovery Ratio* • Contractor Operating Cost • Administration Costs • Total Adjusted Operating Costs • Passengers • Total Operating Cost per Passenger • Vehicle Service Hours • Total Operating Cost per Vehicle Service Hour • Passengers per Vehicle Service Hour • Total Hours • Vehicle Service Miles • Passengers per Vehicle Service Mile • Total Miles Farebox Recovery Ratios shown will be the adjusted ratio so that all transit systems may be compared equally. For all VISTA contract services, this means that operating costs equal the sum of operating and maintenance costs contained in each contract, or, conversely, contract costs minus all capital costs.