HomeMy WebLinkAboutAGENDA REPORT 2002 0619 CC REG ITEM 11FITEM I i. F.
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MOORPARK CITY COUNCIL
AGENDA REPORTS
TO: Honorable City Council
FROM: Kim C. Chudoba, Senior Management Analyst k G
DATE: June 7, 2002 (CC Meeting of 6/19/02)
SUBJECT: REQUEST BY ROAM'N RELICS CAR CLUB TO HOLD CAR SHOW ON
OCTOBER 27, 2002 FROM 8 A.M. TO 3 P.M. ON HIGH STREET AND
TO REDUCE CITY FEES FOR THE EVENT
BACKGROUND
The Roam' n Relics Car Club has held its annual car show on High
Street the past eight years. This year, the event is planned for
October 27 from 8 a.m. to 3 p.m. on High Street. In 2001, the
event attracted about 530 pre -1973 vehicles and 4,500 spectators.
Last year, the City charged the Club $1,560 for planning and
staffing the event, including $1,126 for police, $246 for other
staff, and $188 for permits.
DISCUSSION
Each year, Council has granted the Club's request to reduce City
fees to varying degrees because event proceeds are donated to local
charities and Moorpark merchants benefit from increased visibility.
Last year, the Club donated a total of $3,700 to three charitable
groups (Christmas Adopt -A- Family, Cub Scouts, and Moorpark Food
Pantry). Surveys indicate that most High Street merchants attract
four times as many customers during the event.
No major changes are planned for the 2002 car show. The Club
expects about 530 pre -1973 vehicles and 4,500 spectators,
generating about $15,500 in revenues and $6,000 in donations to
local charities after expenses. As in the past, the Club will
promote High Street businesses through raffles and free
advertisements, and provide free booth space to City departments.
071 — 5
Honorable City Council
June 19, 2002
Page 2
Staff recommends the same fee reductions Council approved last
year: waive fee for use of Redevelopment Agency property, charge
contract billing rate for police (roughly $1,106), and charge
direct cost for Senior Management Analyst (about $269). Including
regular fees for an encroachment permit ($100) and a temporary
special use permit ($88), estimated City fees total $1,563.
Staff will meet with the car show chairperson to discuss permit
conditions. As in the past, the City will not staff the event
other than assigned police whom will be present to ensure adherence
to permit conditions.
STAFF RECOMMENDATION
1. Waive fee for use of Redevelopment Agency property, charge
Club the contract billing rate for police charged by the
County, and charge Club the direct cost of other staff to plan
the event;
2. Require Club to pay an encroachment permit fee ($100) and a
temporary special use permit fee ($88); and
3. Require Club to provide the City and Agency with an
indemnification agreement and name the City and Agency as
additional insureds on the Club's insurance policy.