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HomeMy WebLinkAboutAGENDA REPORT 2002 0717 CC REG ITEM 10CMOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council imM 109c* ;_ .F '+ OORPARK, CA1,1FORMN t i;y f'nnnsil Nfeetinc 2-CXD2- Sta f -� ►�.on -, n, e, -�dGfi�� FROM: Mary K. Lindley, Director of Community Services DATE: July 2, 2002 (CC Meeting of July 17, 2002) SUBJECT: Consider AVCP Phase II Draft Construction Plan and Scope of Work SUMMARY The City Council is being asked to approve the draft construction plan (Attachment A) and scope of work for Arroyo Vista Community Park Phase II. Presented with the draft plan is a corresponding budget estimate that will identify the anticipated cost to construct and complete the scope of work for this portion of Phase II. The goal is to complete the work by June 1, 2003. BACKGROUND On September 6, 2000, the City Council approved the conceptual design for AVCP Phase II. In the undeveloped eastern portion of the Park, the approved design includes soccer fields, a restroom /concession /storage facility, a play lot, a large picnic area and pavilion, an undefined water feature, and parking lots. Within the developed portion of the Park the design incorporated an aquatics facility, a fourth softball field, relocation of soccer fields, a football practice field, bocci ball and shuffle board courts, and the completion of improved parking lots. Attachment A of this report identifies the approved plan. On October 3, 2001, the City Council authorized staff to secure the services of a project manager for the AVCP Phase II project. Additionally, the Council appropriated $6,000 toward the project budget for project management services. M: \MLindley \PARKS \Park Projects \AVCP Phase II \AVCP II draft design ccagd.doc Honorable City Council July 17, 2002 Page 2 On November 7, 2001, the City Council approved an agreement with Community Works Design Group (the Architect that designed AVCP Phase I) to prepare construction plans and specifications for Phase II. The Council also appropriated an additional $31,000 toward the project for a total budget of $37,000. DISCUSSION Based on the initial conceptual plan approved in September 2000, budget constraints, and a general understanding of which amenities are in greatest demand, a draft construction plan has been developed. This draft plan does not include everything that was identified in the approved conceptual plan. However, it does include amenities most critical at this time and will provide for expanded park use. The objective is to construct the remaining amenities as time and budget permits. As discussed in the October 3, 2001, Agenda Report, the amenities in the final draft plan for AVCP Phase II include: a fourth softball field, which will require modifications to the adjacent unimproved parking lot; hydroseeding and irrigating approximately 11 acres for multi - purpose fields (primarily soccer) ; construction of a playground with equipment; installation of a large picnic pavilion; grading of a new parking lot east of the football field; minimal hardscape improvements (concrete walkways) ; minimal security lighting; and miscellaneous site furniture such as picnic tables and trashcans. Not included in the plan is the restroom /storage /concession facility that is currently under construction; the aquatic facility, which the Council previously postponed for consideration in FY 2003/04; and the water feature and small parking lot identified at the east end of the park. Additionally, the draft plan proposes leaving the football practice field in its present location, rather than moving it to the east of the football game field as shown on the approved conceptual plan. Additionally, the plan proposes the installation of electrical conduit at the fourth softball field that will accommodate lights for the softball field, as well as the potential for lights for an adjacent multi - purpose field (soccer). Honorable City Council July 17, 2002 Page 3 Prior to completing the draft plan being presented to the City Council, staff met with representatives of the youth sports organizations that would be impacted by, and benefit from, the completion of AVCP Phase II (AYSO, Girls Softball, and Packer Football); although, Packer Football was unable to attend. The meeting provided the organizations with an opportunity to provide comments on the proposed design. The represented organizations identified the need for electrical outlets, future lighted sports fields, water hose bibs, and storage. They also provided input on the layout and placement of the future sports fields. Those comments were then incorporated into the final draft. In addition to the aforementioned improvements, staff is proposing that the existing above ground electrical utility line be underground. The line serves the irrigation water wells, the football practice field lights, and the new restroom facility. It originates on the north side of the Arroyo Simi and runs approximately 900 feet into the park. The estimated cost to underground the line to a point just south of the paved access road, based on discussions with Edison, is $120,000. This includes a new electrical transformer. Edison is not able to provide a firm cost at this time. They indicated that they would need to perform preliminary engineering work first, which would cost the City $2,000. If the City elected to proceed with the under - grounding work, the $2,000 would be applied to the total project cost. The total estimated cost of the plan improvements being presented to the City Council is $1.5 million, including the electrical under - grounding. A project budget has been attached to this Agenda Report (Attachment B). Undergrounding the overhead electrical lines at the east end of the park has been a long- standing goal. The proposed work in Phase II offers the City the most efficient opportunity to perform the work. The under - grounding work will never be less expensive, and performing the work with Phase II will be significantly less disruptive. Honorable City Council July 17, 2002 Page 4 With the City Council's approval of the draft plan, including the electrical under - grounding, staff will direct the landscape architect to proceed with construction drawings and specifications. This will allow us to prepare project plans and specifications, and proceed with the construction bid process. STAFF RECODMNDATION Approve the draft plan and scope of work as presented in the Agenda Report, including under - grounding of the electrical utility power line. �Vti Lrs/5 ARROYO VISTA COMMUNITY PARK - DRAFT PLAN ATTACHMENT A PRELIMINARY MASTER PLAN ARROYO VISTA PARK CITY OF MOORPARK 0 0' e�anro so ca \ — D Q hew mno® ORA E ^S R4U as 0 FHD EXBTNO PR4CTlCE .. RELD O 0 F001HA11 R30 !r O_ EXIWM$0CCBIFF3D CavcnoTFRAMC FPED ^QOOOQOOO � �`✓i/O� 8lC(VAGiE CCNTAlBt i \o — TAABi' .: PARIMAWA �.: _ A JOOOOOO© � ! 9foAAOE OCW(Af6+AlEA ©�p O� -• / — COV9ED P" - 0 - EX6Tpq GALE) 8Y B_TEfl Afl61 CPBI A/EA P(AY - O I FCQiBALL i ' 'tPBd PXXYC AFEA1 EXBM3 BI CP PR'l/C A/EA BASEBALL _ O O � � \ T07 PLAY AIEA ` FAD V O .. \\` rj CHLDPLAYAW -A l - - © !EXOMM90CCBVRE D .... v . 7 r , J PRELIMINARY MASTER PLAN ARROYO VISTA PARK CITY OF MOORPARK AVCP Phase II Draft Plan Page 5 ATTACHMENT B DRAFT PROJECT BUDGET AVCP PHASE II AVCP PHASE II DRAFT PROJECT BUDGET Landscape Architect $ 35,000 Project Manager $ 15,000 Construction $1,200,000 Permits and Fees $ 10,000 Electrical Undergrounding $ 120,000 Contingency (9a) $ 120,000 Total $1,500,000 f- , reA A DRAFT CONSTRUCTION BUDGET ATTACHMENT B COMMUNITY WORKS DESIGN GROUP Pagel PRELIMINARY COST ESTIMATE DATE: 06/18/02 ESTIMATE BY: KAY KITE PROJECT: ARROYO VISTA PARK PROJECT # 011154 UNIT TOTAL DESCRIPTION QTY. UNIT COST COST DEMOLITION AND CLEARING 1158 C.Y. $30.00 $34,740 CLEAR AND GRUB 246771 S.F. $0.15 $37,016 EARTHWORK 1 L.S. $17,000.00 $17,000 CONSTRUCTION 3770 S.F. $5.50 $20,735 PLAY GROUND PLAY EQUIPMENT 1 L.S. $80,000.00 $80,000 RUBBER MATTING 2780 S.F. $15.00 $41,700 3" CONCRETE BASE 2780 S.F. $2.50 $6,950 BASEBALUSOFTBALL FIELD BACKSTOP 1 EACH $8,000.00 $8,000 BASES (SET OF 3) 1 EACH $350.00 $350 BAT RACK 2 EACH $200.00 $400 BRICKDUST 141 C.Y. $8.00 $1,128 DUGOUT FENCE (6') 96 L.F. $18.50 $1,776 HOMEPLATE 1 EACH $150.00 $150 PITCHING RUBBER 1 EACH $155.00 $155 PLAYERS BENCH- 15' 2 EACH $800.00 $1,600 SIDELINE FENCE (8') 180 L.F. $23.00 $4,140 ALUMINUM BLEACHERS 80 L.F. $75.00 $6,000 SITE FEATURES BBQ GRILL 5 EACH $350.00 $1,750 BENCH W /BACK - METAL (6') 2 EACH $725.00 $1,450 DRINKING FOUNTAIN 2 EACH $2,500.00 $5,000 DRINKING FOUNTAIN SUMP 2 EACH $750.00 $1,500 PICNIC TABLE - 6' (H.C. ACCESS) 42 EACH $950.00 $39,900 TRASH RECEPTACLE 15 EACH $700.00 $10,500 TRASH ENCLOSURE & GATES 1 EACH $20,000.00 $20,000 TREE GRATE (4') -CONC W /GALV FRAME 13 EACH $800.00 $10,400 TREE WELL 13 EACH $150.00 $1,950 PICNIC SHELTER W /BLOCK POST 1 EACH $75,000.00 $75,000 WALLS /FENCES 6' BLOCK WALL 220 L.F. $90.00 $19,800 WOOD RAIL FENCE 2838 L.F. $15.00 $42,570 HARDSCAPE AGGREGATE PARKING - 4" 1158 C.Y. $30.00 $34,740 CONCRETE PAVING - 4" 23631 S.F. $3.75 $88,616 6" CONCRETE CURB 800 L.F. $15.00 $12,000 CONCRETE PAVING - 6" 3770 S.F. $5.50 $20,735 DATE: 06/18/02 PROJECT: ARROYO VISTA PARK PROJECT # 011154 ESTIMATE BY: KAY KITE Page:2 UNIT TOTAL DESCRIPTION QTY. UNIT COST COST LANDSCAPING SOIL PREP /FINE GRADING WEED ABATEMENT 90 DAY MAINTENANCE PERIOD GROUNDCOVER (12" O.C.) SHRUBS (1 GAL) SHRUBS (5 GAL) TREES (36" BOX) TREES (24" BOX) TREES (15 GAL.) TURF HYDROSEED IRRIGATION/ WATER/ SEWER AUTOMATIC IRRIGATION SYSTEM LARGE AREAS SMALL AREAS CONTROLLER LIGHTING/ ELECTRICAL CONDUIT, CONDUCTOR & MISC. ITEMS PARKING LOT LIGHTS SPORTS FIELD LIGHTING ARCHITECTURAL LIGHTING MISCELLANEOUS H.C. SIGN STRIPING - SINGLE LINE STALLS STRIPING (H.C.)- EMBLEM & SIGN UNDERGROUND UTILITIES * *' SUBTOTAL * *' 10.00% CONTINGENCY 229350 S.F. $0.25 $57,338 229350 S.F. $0.05 $11,468 229350 S.F. $0.06 $13,761 348 S.F. $0.35 $122 60 EACH $7.00 $420 40 EACH $15.00 $600 21 EACH $600.00 $12,600 42 EACH $250.00 $10,500 128 EACH $85.00 $10,880 229002 S.F. $0.10 $22,900 222792 S.F. $0.75 $167,094 6558 S.F. $1.50 $9,837 2 EACH $5,000.00 $10,000 1 ALLOW $15,000.00 $15,000 10 EACH $2,500.00 $25,000 1 L.S. $25,000.00 $25,000 1 L.S. $10,000.00 $10,000 8 EACH $150.00 $1,200 8 EACH $20.00 $160 8 EACH $200.00 $1,600 1 L.S. $100,000.00 $100,000 $1,097,755 $109,775 * *' GRAND TOTAL $1,207,530