Loading...
HomeMy WebLinkAboutAGENDA REPORT 2002 0717 CC REG ITEM 11DMOORPARK CITY COUNCIL AGENDA REPORT ITEM (;ALIFeOR TfA a.i':V Co'Incil N eeiinf" aclop led Rem oz - icP I. TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services DATE: June 26, 2002 (CC Meeting of July 17, 2002) SUBJECT: Consider FY 2002/03 Budget Amendment for Repairs to the Community Center BACKGROUND In November 2001, the Apricot Room roof collapsed and the City Council authorized repairs. All but $5,000 of the final cost of $149,076, will be covered by insurance. The City's insurance representative required that the repairs only include work directly related to the damaged roof and that the scope of work include no enhancements. As a result, the roof drains were placed in the general location as the original design called for; on the north side of the Apricot Room along the walkway, outside the City Hall Conference Room. Staff believes with moderate rains, the walkway will be unusable. In the event of a heavy down -pour, the City could experience water intrusion in the Conference Room and Apricot Room if water collects along the walkway adjacent to the respective doors for these rooms. In addition to repair work to the Apricot Room, staff recently discovered that seven lateral support beams to the Community Center Breezeway, just outside the Community Center Lobby, have significant termite and fungus damage. These beams are in an opening in the breezeway, over the outdoor planter box. They are not covered by roof tiles and are exposed to the sun and rain. Honorable City Council July 17, 2002 Page 2 The problem was discovered when were attempted. The contract work Building and Safety Department was and a building contractor was solution. DISCUSSION enhancements to the area was stopped, the City's called for consultation, consulted to identify a With respect to the Apricot Room roof drains, staff proposes installing drainpipes that will channel the water under the walkway and towards the large drain located at the back side of the City Hall Conference Room. The initial sawcutting and installation of drainpipe would be performed by a contractor. In -house staff would repair the sawcut work and make necessary repairs to the exterior building stucco finish. It is estimated that the project would cost $4,500 ($3,700 for work performed by the contractor and $800 for in -house repairs and contingency). Staff proposes amending the City's existing Agreement with Allen Bornstein Construction Inc. (the contractor who repaired the Apricot Room roof) to perform this work. With respect to the Breezeway repairs, it appears that the problem is isolated to the beams that are exposed to the weather, those beams that are not under roof tiles. Staff has received a proposal from a qualified building contractor who has identified a scope of work that includes replacing the seven impacted beams and performing necessary patchwork. Because the beams support the Breezeway roof, the impacted area needs to be supported by shoring while under repair. Additionally, in an attempt to ensure that this damage is not repeated, it is recommended that the existing design of the open roof be altered. It is proposed that the open roof be enclosed using roof tiles to match the existing roof. The estimated cost to perform the scope of work identified above is $20,000. It is staff's intent to solicit bid proposals for this project and present a recommendation on the award of an agreement to the Council at a later date. M: \MLindley \Facilities \Comm Center repairs 2002 ccagda.doc Honorable City Council July 17, 2002 Page 3 The total appropriation needed for the repairs identified above is $24,500. Staff proposes transferring funds from the General Fund Reserve Balance to the appropriate expenditure account. STAFF RECOMMNDATION (Roll Call Vote) 1) Adopt Resolution No. 2002 -_, amending the FY 2002/03 Budget by appropriating $24,500 from the General Fund Reserve Balance for repairs to the Apricot Room roof drains ($4,500) and Community Center Breezeway ($20,000), and 2) authorize the City Manager to amend the Agreement with Allen Bornstein Construction Inc. to perform the roof drain work at a cost not to exceed $3,700. M: \MLindley \Facilities \Comm Center repairs 2002 ccagda.doc V V -" - Y Honorable City Council July 17, 2002 Page 4 ATTACHMENT A RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET BY TRANSFERRING $24,500 FROM THE GENERAL FUND RESERVE BALANCE (1000.5500) TO THE FACILITIES BUDGET (1000.7620) FOR REPAIRS TO THE COMMUNITY CENTER WHEREAS, on June 5, 2002, the City Council adopted the budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment by transferring $24,500 from the General Fund Reserve balance for repairs to the Community Center; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $24,500 from the General Fund Reserve as more particularly described in Exhibit ` %A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 17th day of July, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A M: \MLindley \Facilities \Comm Center repairs 2002 ccagda.doc Honorable City Council July 17, 2002 Page 5 Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 1000.5500 General Fund - Community Services Department $24,500 $24,500 $24,500 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 1000.7620.7632.9621 $0 $24,500 $24,500 Approved to Form: M: \MLindley \Facilities \Comm Center repairs 2002 ccagda.doc C. ,.rN 4-N - - . -3 C r.