HomeMy WebLinkAboutAGENDA REPORT 2002 0821 CC REG ITEM 10DTO:
FROM:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
ITEM 10•D•
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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ACTION:A'Pd✓� .AA812hon
Kenneth C. Gilbert, Director of Public Works
August 5, 2002 (Council Meeting 8- 21 -02)
SUBJECT: Adopt Resolution Approving the Funding of Consultant
Services Required to Consider Formation of a New
Citywide Lighting and Landscaping Assessment District
[AD03 -1]
BACKGROUND
A. Prior Council Action
In May of this year the City Council considered the approval of
the Engineer's Report for the various Lighting and Landscaping
Assessment Districts in the City. In June the City Council
approved the assessment amounts. The staff reports accompanying
those action discussed current and projected deficits in
certain of the Funds for those services. With knowledge of
these funding shortfalls, the City Council directed staff to
initiate efforts necessary to consider the formation of a new
Citywide Lighting and Landscaping Assessment District to
provide the additional revenues required to fully fund these
services.
B. Projected Funding Shortfall
The above
mentioned funding
shortfalls are summarized as
follows:
FY 01/02
Beginning
FY01 /02
Fund
Balance
Revenue
Expenses
Proj. End. Bal.
2300: Lighting
($11,076.00)
$217,132.00
$245,000.00
($38,944.00)
2305: Zone 5 [L /S]
($13,596.00)
$23,340.00
$38,241.00
($28,497.00)
2307: Zone 7
($260.00)
$11,298.00
$14,104.00
($3,066.00)
2309: Zone 9
($7.00)
$1,350.00
$2,200.00
($857.00)
Total ($24,939.00)
$253,120.00
$299,545.00
($71,364.00)
AD03 -01 services
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New Assessment
August 5, 2002
Page 2
FY 02/03
Fund
District
2300: Lighting
2300: Landscaping
2303: Zone 3
2305: Zone 5 [US]
2306: Zone 6
2307: Zone 7
2309: Zone 9
2310: Zone 10 [US]
Total
C. Fund Transfers
FY02 /03
Revenue
Expenses
Projected Deficit
$215,762.00
$250,000.00
($34,238.00)
$160,398.00
$218,798.00
($58,400.00)
$3,179.00
$4,100.00
($921.00)
$23,340.00
$46,300.00
($22,960.00)
$924.00
$1,370.00
($446.00)
$11,298.00
$13,770.00
($2,472.00)
$1,350.00
$2,335.00
($985.00)
$194,880.00
$255,181.00
($60,301.00)
$611,131.00
$791,854.00
($180,723.00)
In order to rectify these funding shortfalls in the short -term,
the City Council authorized a fund transfer to "zero out" the
FY 01/02 deficits. That action is summarized as follows:
To Be Transferred to:
From
From
Fund
Gas Tax Fund
General Fund
Total
2300: Street Lighting
$40,000
$0
$40,000
2305: Zone 5 [US]
$15,000
$15,000
$30,000
2307: Zone 7
$1,550
$1,550
$3,100
2309: Zone 9
$500
$500
$1,000
Total $57,050
$17,050
$74,100
The City Council also directed staff to prepare a Budget
amendment in June of 2003 funding any year -end deficit in these
Funds. The estimated scope of that future action is summarized
as follows:
To Be Transferred to: From
Fund Gas Tax Fund
2300: Street Lighting
2300: Landscaping
2303: Zone 3
2305: Zone 5 [US]
2306: Zone 6
2307: Zone 7
2309: Zone 9
2310: Zone 10
$35,000
$30,000
$500
$11,500
$250
$1,250
$500
$30,500
Total $109,500
From
General Fund
$0
$30,000
$500
$11,500
$250
$1,250
$500
$30,500
$74,500
Total
$35,000
$60,000
$1,000
$23,000
$500
$2,500
$1,000
$61,000
$184,000
AD03 -01 services
'-
New Assessment District
August 5, 2002
Page 3
nTSCTTSSTnN
A. Proposition 218
As previously discussed with the City Council, any new or
increased assessment must be approved by a majority [by
assessment amount] of the owners of the properties being
assessed. Such approval is sought by means of a Mail Ballot
sent to all of the affected property owners in the City.
B. Supplemental District
It is anticipated that, if approved and formed, this new
District would be supplemental to the existing Citywide
Assessment District [AD84 -2]. The revenues derived from AD84 -2
will remain unchanged, regardless of the results of the Mail
Ballot for the proposed new District.
C. Opinion Poll
The success of a Mail Ballot is greatly improved if the uses
proposed for the new assessment are supported by those to be
assessed. It is best, therefore, to seek to determine which
services and /or improvements would receive support, prior to
preparation and distribution of the Mail Ballot. The
experience of other cities has shown that conducting an
opinion poll for this purpose, greatly improves the success
rate for Mail Ballots.
D. Estimated Assessment Enqineerinq Costs
The estimated costs for the professional services required for
this process are as follows:
Opinion Poll $20,000
Mail Ballot / Engineer's Report $40,000
$60,000
E. Budget Amendment
Attached is a Resolution amending the budget to fund these
efforts. The recommended funding source is the General Fund,
with a fund transfer to a new Fund [Fund 2317] created for the
proposed new District. Should the Mail Ballot be successful
and the new District be formed, all actual costs for
assessment engineering would be reimbursed to the General Fund
Reserve.
AD03 -01 services
New Assessment District
August 5, 2002
Page 4
STAFF RECOMMENDATION
Adopt Resolution No. 2002 approving an appropriation from
the General Fund Reserve to fund the subject efforts.
Attachment: Exhibit 1: Resolution
AD03 -01 services
Exhibit 1
RESOLUTION NO. 2002 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE FY02 /03
BUDGET AND APPROPRIATIONS TO FUND PROFESSIONAL
SERVICES RELATED TO THE POSSIBLE FORMATION OF
A NEW CITYWIDE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT [Fund 1000 and Fund 2317]
WHEREAS, on June 5, 2002, the City Council adopted the Budget
for Fiscal Year 2002/03; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$60,000; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $60,000, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this day of , 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit 'A': Appropriation and Budget Detail
Resolution No. 2002 -
Exhibit "A"
BUDGET AMENDMENT FOR
Formation of a
New Citywide Assessment District
[Fund 23171
APPROPRIATION
Fund No.
Fund Name
Revised
Budget ($)
1000
General Fund Reserve
60,000
FUND TRANSFER
Account Number
Current
Budget ($)
Amendment ($)
Revised
Budget ($)
From:
01
60,000
60,000
1000.8900.0000.9820
0
60,000
60,000
To
2317.3720
01
60,000
60,000
DISTRIBUTION OF APPROPRIATIONS
Account Number
Curren
Budget ($)
Amendment ($)
Revised
Budget ($)
2317.8900.8901.9102
01
60,000
60,000
Approved as to form: "
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