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HomeMy WebLinkAboutAGENDA REPORT 2002 0821 CC REG ITEM 11FITEM �I�_ CITY OF MOORPA RV, CALIFORNIA City Council Meeting of — S -al -o� ACTION: %- �-�✓'o�l, MOORPARK CITY COUNCIL AGENDA REPORT BY: � • TO: The Honorable City Council FROM: John Hartnett, Recreation Superintendent USA DATE: August 7, 2002 (CC Meeting of August 21, 2002) SUBJECT: Consider Request from Moorpark Kiwanis to Waive Park Rental Fees for Softball Tournament SUMMARY The City Council is being asked to consider a request from the Kiwanis of Moorpark to waive park rental fees for a Softball Tournament it plans to host on the weekend of November 9, 10, and 11, 2002. The fee waiver request includes use of eight softball fields, Kiwanis is requesting the use of the City's softball bases and field preparation equipment at no cost, and permission to operate temporary concession stands at each location. Approval of the request would be consistent with previous actions taken by the City Council for past softball tournaments sponsored by Kiwanis, for the purpose of raising money to benefit community programs. DISCUSSION Over the past six or seven years, Moorpark Kiwanis has conducted a Softball Tournament, and for the past three years it has held the tournament in conjunction with the American Softball Association. The tournament serves girls between the ages of 8 to 18 with over 50 teams participating. For this year's tournament, Kiwanis is requesting use of the following City softball fields: Field Request ♦ Campus Canyon Park (1 field) ♦ Mountain Meadows Park (2 fields) ♦ AVCP (3 fields) ♦ Peach Hill Park (1 field) r_,.n'i Honorable City Council August 21, 2002 Page 2 ♦ Miller Park (1 field) The tournament will begin Friday night and will run through Sunday. Kiwanis will not have the use of AVCP on Saturday since AYSO will be holding games. Additionally, and consistent with recent City policy, Kiwanis will be restricted from using Mountain Meadows Park no earlier than 9:00 a.m., and no later than 5:00 p.m., on Saturday and Sunday. Kiwanis would also be asked that in consideration of granting its request, that games scheduled at Mountain Meadows School also not begin before 9:00 a.m. The Softball Tournament serves as a major fundraising event for the Club. The Kiwanis support a variety of City and community projects throughout the year, including the City sponsored Easter Egg Hunt, 3rd of July Event, Halloween Festival, and senior citizen program, in addition to high school scholarships, Catch a Star Christmas program, and Terrific Kids program, to name a few. As has been the case in the past, the Kiwanis Club plans to perform all field preparation using the City's equipment. It will also purchase or reimburse the City for all expendable items such as chalk. Consistent with last year, it is recommended that Kiwanis reimburse the City for one staff person to monitor and respond to the needs of the tournament. This is consistent with the City Council's action in regards to the Moorpark Girls Softball and AYSO tournaments. In order to provide the additional levels of service needed to ensure that the trash cans are emptied, the restrooms cleaned and stocked, and that all service requests are handled in a responsive manner, one staff person needs to be dedicated to tournament rentals. STAFF RECOMMENDATION Approve the request from Kiwanis of Moorpark to waive park rental fees associated with their Girls Softball Tournament, provided that they pay all direct costs incurred by the City, including one staff person dedicated to the Tournament.