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Home My WebLink AboutAGENDA REPORT 2002 0821 CC REG ITEM 11MMOORPARK CITY COUNCIL AGENDA REPORT ITEM I Isms C TY OF MOORPARK. CALIFORNIA. City Cnuncit Meeting ACTION:-9-2p r� TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services; DATE: July 24, 2002 (CC Meeting of August 21, 2002) SUBJECT: Consider Setting a Public Hearing to Receive Testimony to Update the City's Library Facilities Fee SU14MARY With the recent inclusion of capital improvements in the definition of "Library Facilities" in City's Municipal Code, Chapter 3.36, Library Facility Fee, the Council is begin asked to consider updating the fee to account for the cost of with future capital improvements associated with new development. Updating the fee would result in an increase. The Council is being asked to set a Public Hearing to receive testimony on the matter. BACKGROUND On October 1, 1997, the City Council adopted Ordinance No. 238, which established a Library Facilities Fee imposed on new development. The Ordinance was modeled on the City's fire and police facilities Ordinances. In summary, these Ordinances require new development to pay for, and offset, their impacts on these services, based on a pro -rata share. On July 17, 2002, the City Council adopted Ordinance No. 283, which amended the definition of "Library Facilities" by broadening it to include capital improvements. Previously, the definition covered library materials and excluded capital building improvements and acquisitions. This action did not update or adjust the fee, but merely allowed the City to spend the revenue collected from the Honorable City Council August 21, 2002 Page 2 fee on building improvements and expansions to the Moorpark Library. DISCUSSION The action to broaden the definition of "Library Facilities" was taken to allow the City to address the future space deficiencies of the Moorpark Library. The Library is currently undersized for a population the size of Moorpark. Nationally accepted per capita Library square footage standards indicate that libraries should consist of between .5 square feet per capita in very rural areas to 2.5 square feet per capita in heavily urban areas. It is being proposed that the Council set a goal of 1 square foot per capita for the Moorpark Library. Currently, the Moorpark Library is approximately 7,000 square feet. With an estimated population at build -out of 42,000 (excluding the proposed North Park project), it is reasonable to expect that a library consisting of 42,000 square feet would be required to adequately meet the needs of Moorpark residents. The objective is to either add approximately 35,000 square feet onto the existing library facility or potentially build a new one. Using data and cost information supplied by the Ventura County Library Agency, which has been assisting the cities of Ojai and Camarillo complete new library construction studies, as of January 2002, the cost estimate to construct a library was $200 per square foot. The County has stated that for every month beyond January 2002, construction costs increase by .002 percent. Projecting two years out, the cost of constructing library space is $204 per square foot and $7,140,000 for the additional 35,000 square feet of library space in Moorpark's case. Potential sources include the City's Library Facilities Fee, General Fund Reserves, and Library Grants. It is anticipated that a combination of all these sources will be necessary. When the City Council initially set the existing Library Facilities Fee, it only included the cost to purchase library materials, collections, computers, and the like to meet the needs of anticipated new population from the effective date of the Ordinance. The fee calculation developed did not include any cost associated with capital M:\MLindley\LIBRARY\Library Fee Update ccagd.doc Honorable City Council August 21, 2002 Page 3 improvements. Staff is recommending that the City Council indicate its desire to update the Library Facilities fee to include capital improvements. As with the original fee, the calculation used can only include anticipated costs associated with the impacts of new development. It cannot include the cost of addressing existing Library deficiencies, for which the City will have to find other revenue sources. The fee must be proportional with the impact of new development. The data used to calculate an updated Library Facilities Fee to include capital improvements is as follows: • The current population estimate is 33,000. The estimated population at build -out is 42,000, excluding the proposed North Park Project. This represents a growth of 9,000 residents. • Moorpark's recommended target square foot goal for library space is 1 foot per capita. The Moorpark Library is currently 7,000 square feet. Based on the target goal, the library should be 33,000. At build - out, the targeted square footage is 42,000. Of the additional 35,000 square feet of future space, 9,000 is attributable to new development. • The estimated cost to construct a library facility is $204 per square foot. The total cost to add the 9,000 square feet attributed to new construction is $1,836,000. • With the estimated 9,000 population growth, it is estimated that there will be approximately 1,985 additional residential housing units and 1,708,948 square feet of commercial /industrial space. As previously identified, the City's goal at build -out would be to have a library consisting of 42,000 square feet. This will require an addition of 35,000 square feet to the existing 7,000 square foot Moorpark Library facility. As indicated above, it is estimated that the construction of 35,000 square feet of new space will cost $7,140,000. Of that amount, only $1,836,000 should be borne by new development. M:\MLindley\LIBRARY\Library Fee Update ccagd.doc .r � •1% 1.7 C _, �;+ v�4,�v3 Honorable City Council August 21, 2002 Page 4 The formula for computing the revised Library Facility Fee is designed to ensure that each new development bears only its estimated pro -rata share of new library facility costs under the expanded definition. No change is recommended with the City's initial findings that the ratio between new residential and commercial /industrial development impacts on the library to be 75 percent residential and 25 percent commercial /industrial. Based on the estimated population at build -out, the estimated square footage cost of constructing library facilities and recommended revised fee is as follows: The existing Ordinance (Ordinance No. 283) includes an administrative fee of $25.00. It is recommended this fee remain the same. If the Council desires to update the Library Facilities fee as recommended, it will need to set a Public Hearing date at which time it will received testimony. Additionally, the Council will need to adopt a new fee resolution. STAFF RECOMMENDATION Set a Public Hearing date of September 18, 2002, to receive testimony on updating the City's Library Facilities Fee. M:\MLindley\LIBRARY\Library Fee Update ccagd.doc EXISTING FEE INCREASE REVISED FEE Single Family $460.56 DU $465.12 DU $925.68 DU Multi Family $295.50 DU $301.41 DU $596.91 DU Mobile Home $303.00 DU $309.06 DU $612.06 DU Non - Residential .10 sq ft .27 sq ft. .37 sq ft The existing Ordinance (Ordinance No. 283) includes an administrative fee of $25.00. It is recommended this fee remain the same. If the Council desires to update the Library Facilities fee as recommended, it will need to set a Public Hearing date at which time it will received testimony. Additionally, the Council will need to adopt a new fee resolution. STAFF RECOMMENDATION Set a Public Hearing date of September 18, 2002, to receive testimony on updating the City's Library Facilities Fee. M:\MLindley\LIBRARY\Library Fee Update ccagd.doc