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HomeMy WebLinkAboutAGENDA REPORT 2002 0904 CC REG ITEM 11FITEM I' • F• a -� -ate A ppru_e.d MOORPARK CITY COUNCIL x AGENDA REPORT TO: Honorable City Council FROM: Julie C.T. Hernandez, Senior Management Analys DATE: August 28, 2002 (CC Meeting of 9/4/02) SUBJECT: Consider a Collaboration Memorandum of Understanding (MOU) with the Moorpark /Simi Valley Neighborhoods for Learning BACKGROUND Proposition 10 and NfL's. First 5- Ventura County is a program funded by the State of California's First 5 Commission from Proposition 10- Tobacco Tax funds, and is administered by the Children and Families First Commission of Ventura County. The Children and Families First Commission of Ventura County has made available $6.4 million countywide for the creation of Neighborhoods for Learning (NfL). The $6.4 million is only a portion of the annual $11.7 million in Prop. 10- Tobacco Tax funding that will flow to the Commission from the State of California each year. Of the $6.4 million allocated for NfL's, approximately $1.49 million has been allocated on an annual basis for the Moorpark /Simi Valley Corridor NfL. Funds are awarded in three - year cycles. The NfL's are required to provide services to children ages 0 -5 and their families that will maximize school readiness by transforming fragmented, under - funded programs into a comprehensive, organized, integrated and well - funded system. Services must be comprehensive, culturally competent, integrated, and high quality. The NfL's must embrace the following concepts: quality preschool, healthy starts for children, parent empowerment, family friendly workplaces, and connections across generations. v V' .4 '�-y .✓ NfL Collaboration MOU 08/28/02 Page 2 of 6 NfL proposals will be judged, positively that are innovative, far - reaching, and sustainable, and that provide services covering the following developmental service areas: • Children will be emotionally, socially, and academically ready for school. Proposals will also be judged based on the level of matching funds and in -kind services that are available to stretch the Prop 10 dollars. A minimum match of loo in either cash or in- kind contributions is required. NfL's will be required to provide outcome data on an annual basis to continue to receive funding. Outcomes will be measured by indicators of school readiness. If, at the end of the three - year cycle, the NfL is successful in implementing its programs and meeting its performance goals, continued funding can be requested each funding cycle for as long as twenty -five years. Moorpark /Simi Valley NfL. A Planning Committee of approximately thirty people from Moorpark and Simi Valley has been meeting for two years to complete the following grant - planning activities: survey, analysis, and prioritization of needs; identifying, planning and budgeting services to meet those needs; and establishing a governance structure to implement the provision of services. The Planning Committee is made up of people who live or work in Moorpark or Simi Valley, or who provide services to this area. The Moorpark - portion of this Committee includes fourteen people, including two staff members from the City. The actual total amount of funds available to the Moorpark /Simi Corridor each year for three years is $1,489,998. Of that, the Planning Committee utilized a formula to divide up the funds, with $516,986 available to Moorpark and $973,012 available to Simi. The weighted formula took into account the numbers of children in each community ages 0 -5; school readiness of each community using Stanford 9 scores and the size of the child care waiting list for the community; and financial need in each community using income of the community and free lunch statistics. This methodology is very similar to the formula that was used by the Children and Families First Commission to divide up the NfL funds on a Countywide basis. NfL Collaboration MOU 08/28/02 Page 3 of 6 A parent survey in English and Spanish was sent out to every 1"- 3rd grade class in the Moorpark Unified School District to help identify school readiness needs. Of that survey, 439 surveys were returned. In addition, focus groups were held with local service providers and parent groups to help identify the school readiness needs in Moorpark. From that data, which was analyzed by the County Superintendent of Schools Office, a list of "Top Ten Priorities in Moorpark" was developed by the Moorpark NfL Planning Committee, which includes (in response order): 1. Child Care (particularly children ages 0 -2 and special needs children) 2. Parent /Child Activities (for children ages 0 -5) 3. Family Violence /Gang Prevention 4. Teen Parenting Education /Support; Employment Services; and Food /Nutrition Support 5. Housing Assistance; Emotional Support /Counseling; and Transportation (out of City) 6. Drug /Alcohol Abuse Services Note that several of the Top Ten were tied in their number of responses, and are grouped accordingly. Of the Top Ten, five were identified as already existing services that were simply inaccessible, usually due to being located out -of -town (in Simi Valley or Ventura) . One, Housing Assistance, was determined to be a much larger issue than could be addressed by NfL funds; therefore, this item is being addressed by establishing Housing Information and Advocacy as a service. To address these six needs, the Moorpark NfL is proposing to fund an innovative combination of a mini under -one- roof type office, along with a similar service that will travel to various Moorpark neighborhoods. Neighborhoods that have been selected to receive mobile services, upon recommendation by the Moorpark Unified School District, are: Villa Campesina; Campus Park East and West; La Colonia; Home Acres; Happy Camp; and ranches surrounding Moorpark. 1.0 v ELV� NfL Collaboration MOU 08/28/02 Page 4 of 6 The four remaining priorities to be addressed with new programming included: Child- Care; Parent /Child Activities; Food /Nutrition; and Transportation. To address all of the priorities, the following programs are proposed to be provided by the Moorpark NfL. Funding levels are still tentative, as program costs and administrative costs for Contract Administration services from Moorpark College continue to be researched and finalized: • Sliding Scale child care scholarships for 100 eligible children ages 0 -2, with a proportionate amount specifically available for special needs infants ($200,000); • Child care provider training programs to enhance the skills of existing providers, and to begin new child care centers ($30,000); • A family day care support group ($1,000) • Sliding scale nutrition scrip and coordination of food pantry donation activities ($30,000) • Dial -a -ride transportation for medical and social service appointments ($45,000) • Mobile neighborhood school readiness program to neighborhoods previously listed ($61,000) • Parent education programs($24,000) • A parent -to- parent support /mentoring group($1,000) • A mobile family resource center to neighborhoods previously listed; including an under - one -roof type site with outreach and coordination staff ($55,550) Once the grant funding is awarded and received, currently forecast for January 2003, a thirty -one person Steering Committee will take over the administration of the funds and the implementation of the programs, with Moorpark College acting as the Fiscal Agent for the grant. Of the thirty -one, twenty -eight make up the two subcommittees that govern the two communities, or fourteen from each community. The thirty -one members include: parents (10- including a special needs parent and a minor parent from each community; five must be from Simi and five must be from Moorpark); school districts (4 -two from each community); preschool /homecare (2 -one from each community); and at -large (12- with preference given to members of the faith NfL Collaboration MOU 08/28/02 Page 5 of 6 community, business, non - profit service providers, and medical /mental health care providers; six must be from Simi and six must be from Moorpark). In addition, three representatives would be members representing' both areas: County of Ventura Social Services; Infant /Toddler Advocate; and Moorpark College Child Development. It was agreed that the two cities, the County Supervisor's Office, and each area's parks and recreation office would each be allowed to have one (1) ex officio member to serve as a non- voting member of the Steering Committee. In making governance decisions by the full 31- member Steering Committee, the following rules were agreed to apply: • Decisions for funding of City- specific projects (projects that would only occur in one community) shall be made by Steering Committee representatives of that community, as designated by the category to which they are appointed. • Decisions for award of contracts to service providers for City- specific projects shall be made by Steering Committee representatives of that community, as designated by the category they are appointed to. • Recommendations for non - appointed Steering Committee members for each community shall be made by Steering Committee representatives of that community, as designated by the category they are appointed to. The full Steering Committee shall retain the final approval of Steering Committee members after taking into account the wishes of the community and the balance of the Steering Committee for representation, diversity and effectiveness. • All other decisions are to be made by the full Steering Committee. NfL Collaboration MOU 08/28/02 Page 6 of 6 DISCUSSION The Planning Committee is in the final stages of writing the grant and finalizing the budget figures. The grant proposal is due on September 23, 2002; with oral interviews of the Planning Committee set for the first week of November; and the Children and Families First Commission's approval at their meeting of November 7, 2002. These timelines and approvals are not automatic, and will depend on whether the grant application is deemed complete and representative of the Commission's stated goals and objectives for the NfL program. One piece of the grant proposal is still needed, which is to gain a Memorandum of Understanding from each agency interested in collaborating with the NfL. This includes the City of Moorpark. The City would be asked to collaborate by committing resources to the NfL, which would be used towards meeting the required loo match for the grant. After reviewing the request, agree to continue to commit been provided to the Plannii free meeting space for NfL These in -kind resources can NfL for their loo match. STAFF RECOMMENDATION staff is recommending that the City those in -kind resources that have Zg effort to date: staff time and meetings when space is available. be quantified and utilized by the Approve the proposed Collaboration Memorandum of Understanding (MOU) with the Moorpark /Simi Valley NfL, subject to final language approval of the City Manager and authorize the City Manager to execute the MOU on the City's behalf. Attached: Collaboration Memorandum of Understanding with the Moorpark /Simi Valley NfL MEMORANDUM OF UNDERSTANDING CITY OF MOORPARK and MOORPARK/SIMI VALLEY NEIGHBORHOODS FOR LEARNING This Memorandum of understanding is entered into by and between the City of Moorpark and the Moorpark/Simi Valley Neighborhoods for Learning. Purpose: The purpose of this Memorandum of Understanding (MOU) is to describe. Establish and maintain an effective working relationship between the City of Moorpark and the Moorpark/Simi Valley Neighborhoods for Learning (M /SV NfL). The City and M /SV NfL will work together to administer the M /SV NfL and provide services to the Moorpark community through the M /SV NfL that will build capacity for early child and family services and improve health, mental health, and education services for children 0 -5 and their families. Term: The term of this MOU shall be three years, and shall begin on November 1, 2002 and continue through November 1, 2005, In Kind Match: Services provided by the City to the M /SV NfL shall include all personnel costs for staff participation as an Ex- officio member of the Board of Directors of the M /SV NfL. Computer equipment and software for data collection, analysis, and report preparation may also be provided by the City at no cost to the NfL. Use of City facilities, when available, for meetings of the M /SV NfL may also be provided by the City at no cost to the M /SV NfL. Moorpark/Simi Valley NfL agrees to: provide funding in the amount of $516,986; governance according to the principles outlined in the grant proposal and adopted by the Planning Committee; and centralized administration and representation services, including adequate personnel to carry out these duties. Moorpark College shall serve as Fiscal Agent for the M /SV NfL and will assume contract administration and fiscal responsibility for funding provided to the M /SV NfL by the Children and Families First Commission of Ventura County. Moorpark College will provide accounting and payroll support; personnel, information systems, and custodial services; and physical housing and support for the Moorpark/Simi Valley NfL Coordinator and Administrative Assistant. Description of Services: City of Moorpark responsibilities: The City shall provide at no cost to the M /SV NfL: 1. Staff participation as an Ex- officio member of the Board of Directors of the M /SV NfL. 2. Computer equipment and software for data collection, analysis, and report preparation. 3. Use of City facilities for meetings, when facilities are available. Moorpark/Simi Valley NfL responsibilities: The M /SV NfL shall provide in Moorpark: 1. Sliding Scale child care scholarships for 100 eligible children ages 0 -2, with a proportionate amount specifically available for special needs infants. 2. Child care provider training programs to enhance the skills of existing providers, and to begin new child care centers. 3. A family day care support group. 4. Sliding scale nutrition scrip and coordination of food pantry donation activities. 5. Dial -a -ride transportation for medical and social service appointments. 6. Mobile neighborhood school readiness program to neighborhoods previously listed. 7. Parent education programs. 8. A parent -to- parent support/mentoring group. 9. A mobile family resource center to neighborhoods previously listed; including an under - one -roof type site with outreach and coordination staff. General Provisions: This MOU may be amended by written mutual consent of both parties. Authorized Representatives: City of Moorpark Moorpark/Simi Valley NfL Moorpark College s, . ,.4 I'T'EM i i -F- MEMORANDUM OF UNDERSTANDING CITY OF MOORPARK and MOORPARK/SIMI VALLEY NEIGHBORHOODS FOR LEARNING and MOORPARK COLLEGE This Memorandum of understanding is entered into by and between the City of Moorpark and the Moorpark/Simi Valley Neighborhoods for Learning. Purpose: The purpose of this Memorandum of Understanding (MOU) is to describe,.,establish -and maintain an effective working relationship between the City of Moorpark and the Moorpark/Simi Valley Neighborhoods for Learning (M /SV NfL). The City and M /SV Nfl- will work together to administer the M /SV Nfl- and provide services to the Moorpark community through the M /SV Nfl- that will build capacity for early child and family services and improve health, mental health, and education services for children 0 -5 and their families. Deleted: . Deleted. E Term: The term of this MOU shall be three years, and shall begin on or about November 1, 2002, or if later, on the date on which the Nfl- grant is _ awarded and continue for thirty -six months after Nfl- grant award, on or about, (Deleted: through November 1, 2005, In Kind Match: Services provided by the City to the M /SV Nfl- shall include all personnel costs for staff participation as an Ex- officio member of the Board of Directors of the M /SV NfL. Computer equipment and software used for data collection, analysis, and report preparation by City staff as a result of participation in the Nfl- may also be provided by the City at no cost to the NfL. Use of City facilities, when available, for meetings of the M /SV Nfl- may also be provided by the City at no cost to the M /SV NfL. Moorpark/Simi Valley Nfl- agrees to: provide programmatic administration of Nfl- grant funding targeted to the Moorpark area in the amount of $516,986; governance according to the principles outlined in the grant proposal and adopted by the Moorpark /Simi Valley Nfl- Planning Committee; and centralized administration and representation services, including adequate personnel to carry out these duties. Moorpark College shall serve as Fiscal Agent for the M /SV Nfl- and will assume contract administration and fiscal responsibility for funding provided to the M /SV NfL by the Children and Families First Commission of Ventura County. Moorpark College will provide accounting and payroll support; personnel, information systems, and custodial services; and physical office space rand Deleted: housing administrative /fiscal support for the Moorpark/Simi Valley NfL Coordinator and Administrative Assistant. pescription of Services: City of Moorpark responsibilities: The City shall provide at no cost to the M /SV NfL: Staff participation as an Ex- officio member of the Board of Directors of the M /SV NfL. Computer equipment and software for data collection, analysis, and report preparation used by City staff resulting from rom participation in the NfL. Use of City facilities for meetings, when facilities are available. Moorpark/Simi Valley NfL responsibilities: The M /SV NfL shall provide in Moorpark: 1. Sliding Scale child care scholarships for a goal of 209eligible children ages 0 --5, with a proportionate amount specifically available for special needs children. - - .. - - 2. Child care provider training programs to enhance the skills of existing providers, and to begin new child care centers. 3. A family day care support group. 4. Sliding scale nutrition scrip and coordination of food pantry donation activities. 5. Dial -a -ride transportation for medical and social service appointments. 6. Mobile neighborhood school readiness program to a minimum of the following neighborhoods;Villa Campesina: Campus Park East and West; Virginia Colony /La Colonia: Home Acres; Happy Camp; and ranches surrounding Moorpark. 7. Parent education programs. 8. A parent -to- parent support/mentoring group. 9. A mobile family resource center to neighborhoods previously listed; including an under - one -roof type site with outreach and coordination staff, to be located in the Downtown area. •-- - . . . ... ......................... __ Deleted: 9 i v Formatted. Indent: Left: 0" Formatted: Indent: Left: 0" Deleted: 100 -_— ._......__...__ _....._ ................._._� Deleted: 2 Deleted: infants - - - -' Deleted: previously listed Moorpark College responsibilities: Moorpark College shall provide: 1. Fiscal Agent services for the M /SV NfL, including assuminq contract administration and fiscal responsibility for funding provided to the M /SV NfL by the Children and Families First Commission of Ventura County. 2. Accounting and payroll support; personnel, information systems, and custodial services; and physical office space and administrative /fiscal support for the Moorpark/Simi Valley NfL Coordinator and Administrative Assistant. General Provisions: This MOU may be amended by written mutual consent of the threuarties. Authorized Representatives: City of Moorpark Moorpark College Moorpark/Simi Valley NfL Formatted: Bullets and Numbering Deleted: 9 .......... __.._ ..... _...... _ _.........._., Deleted: both _..