HomeMy WebLinkAboutAGENDA REPORT 2002 0918 CC REG ITEM 09EMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM - 'I, C -
CITY OF MOORPARK, CALIF'ORNTA
City Covtncil Meeting
of
ACTTON: `�. C$ P °t'rrn ma4t oh
R 1 n
I V,)" 34
BY:
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services /
DATE: September 5, 2002 (Meeting September 18, 2002)
SUBJECT: Conduct a Public Hearing to Receive
Testimony to Update the City's Library Facility
Fee and Adopt Resolution No. 2002 -_, Approving
the Revised Library Facility Fee
SUMMARY
With the recent inclusion of capital improvements in the
definition of "Library Facilities" in the City's Municipal
Code, Chapter 3.36, Library Facility Fee, the Council is
being asked to consider updating the fee to account for the
cost of future capital improvements associated with new
development. Updating the fee would result in an increase.
The Council is being asked to receive public testimony and
adopt the attached Resolution, which would adjust the rate
of the Library Facility Fee.
BACKGROUND
On October 1, 1997, the City Council adopted Ordinance No.
238, which established a Library Facilities Fee imposed on
new development. The Ordinance was modeled on the City's
fire and police facilities Ordinances. In summary, these
Ordinances require new development to pay for, and offset,
their impacts on these services, based on a pro -rata share.
On July 17, 2002, the City Council adopted Ordinance No.
283, which amended the definition of "Library Facilities"
by broadening it to include capital improvements.
Previously, the definition covered library materials and
excluded capital building improvements and acquisitions.
This action did not update or adjust the fee, but merely
Honorable City Council
August 21, 2002
Page 2
allowed the City to spend the revenue collected from the
fee on building improvements and expansions to the Moorpark
Library.
On August 21, 2002, the Council set the date of September
18 for a Public Hearing to receive testimony on revising
the rate for the Library Facility Fee to account for
capital improvements associated with new development.
DISCUSSION
The action to broaden the definition of "Library
Facilities" was taken to allow the City to address the
future space deficiencies of the Moorpark Library. The
Library is currently undersized for a population the size
of Moorpark. Nationally accepted per capita Library square
footage standards indicate that libraries should consist of
between .5 square feet per capita in very rural areas to
2.5 square feet per capita in heavily urban areas. It is
being proposed that the Council set a goal of 1 square foot
per capita for the Moorpark Library. Currently, the
Moorpark Library is approximately 7,000 square feet. With
an estimated population at build -out of 42,000 (excluding
the proposed North Park project), it is reasonable to
expect that a library consisting of 42,000 square feet
would be required to adequately meet the needs of Moorpark
residents.
The objective is to either add approximately 35,000 square
feet onto the existing library facility or potentially
build a new one. Using data and cost information supplied
by the Ventura County Library Agency, which has been
assisting the cities of Ojai and Camarillo complete new
library construction studies, as of January 2002, the cost
estimate to construct a library was $200 per square foot.
The County has stated that for every month beyond January
2002, construction costs increase by .002 percent.
Projecting two years out, the cost of constructing library
space is $204 per square foot and $7,140,000 for the
additional 35,000 square feet of library space in
Moorpark's case. Potential sources include the City's
Library Facilities Fee, General Fund Reserves, and Library
Grants. It is anticipated that a combination of all these
sources will be necessary.
M:\MLindley\LIBRARY\Library Fee Revision Public Hearing.doc 6
3 10J
Honorable City Council
August 21, 2002
Page 3
When the City Council initially set the existing Library
Facilities Fee, it only included the cost to purchase
library materials, collections, computers, and the like to
meet the needs of anticipated new population from the
effective date of the Ordinance. The fee calculation
developed did not include any cost associated with capital
improvements. Staff is recommending that the City Council
indicate its desire to update the Library Facilities fee to
include capital improvements.
As with the original fee, the calculation used can only
include anticipated costs associated with the impacts of
new development. It cannot include the cost of addressing
existing library deficiencies, for which the City will have
to find other revenue sources. The fee must be proportional
with the impact of new development.
The data used to calculate an updated Library Facilities
Fee to include capital improvements is as follows:
• The current population estimate is 33,000. The
estimated population at build -out is 42,000, excluding
the proposed North Park Project. This represents a
growth of 9,000 residents.
• Moorpark's recommended target square foot goal for
library space is 1 foot per capita. The Moorpark
Library is currently 7,000 square feet. Based on the
target goal, the library should be 33,000. At build -
out, the targeted square footage is 42,000. Of the
additional 35,000 square feet of future space, 9,000
is attributable to new development.
• The estimated cost to construct a library facility is
$204 per square foot. The total cost to add the 9,000
square feet attributed to new construction is
$1,836,000.
• With the estimated 9,000 population growth, it is
estimated that there will be approximately 1,985
additional residential housing units and 1,708,948
square feet of commercial /industrial space.
As previously identified, the City's goal at build -out
would be to have a library consisting of 42,000 square
M:\MLindley\LIBRARY\Library Fee Revision Public Hearing.doc
Honorable City Council
August 21, 2002
Page 4
feet. This will require an addition of 35,000 square feet
to the existing 7,000 square foot Moorpark Library
facility. As indicated above, it is estimated that the
construction of 35,000 square feet of new space will cost
$7,140,000. Of that amount, only $1,836,000 should be borne
by new development.
The formula for computing the revised Library Facility Fee
is designed to ensure that each new development bears only
its estimated pro -rata share of new library facility costs
under the expanded definition. No change is recommended
with the City's initial findings that the ratio between new
residential and commercial /industrial development impacts
on the library to be 75 percent residential and 25 percent
commercial /industrial. Based on the estimated population
at build -out, the estimated square footage cost of
constructing library facilities and recommended revised fee
is as follows:
The existing Ordinance (Ordinance No. 283) includes an
administrative fee of $25.00. It is recommended this fee
remain the same.
STAFF RECOMMENDATION
Open the Public
Public Hearing,
Library Facility
be effective 60
2002.
Hearing to receive testimony, close the
adopt Resolution No. 2002 -_, revising the
Fee as identified in the Agenda Report to
days hereafter, which will be November 18,
M:\MLindley\LIBRARY\Library Fee Revision Public Hearing.doc �.,,
EXISTING
FEE
INCREASE
REVISED
FEE
Single Family
$460.56
DU
$465.12 DU
$925.68
DU
Multi Family
$295.50
DU
$301.41 DU
$596.91
DU
Mobile Home
$303.00
DU
$309.06 DU
$612.06
DU
Non - Residential
.10 sq
ft
.27 sq ft.
.37 sq
ft
The existing Ordinance (Ordinance No. 283) includes an
administrative fee of $25.00. It is recommended this fee
remain the same.
STAFF RECOMMENDATION
Open the Public
Public Hearing,
Library Facility
be effective 60
2002.
Hearing to receive testimony, close the
adopt Resolution No. 2002 -_, revising the
Fee as identified in the Agenda Report to
days hereafter, which will be November 18,
M:\MLindley\LIBRARY\Library Fee Revision Public Hearing.doc �.,,
Honorable City Council
August 21, 2002
Page 5
RESOLUTION
MOORPARK,
FACILITY
97 -1394
RESOLUTION NO. 2002-
OF THE CITY COUNCIL OF THE CITY OF
CALIFORNIA, REVISING LIBRARY
FEES AND RESCINDING RESOLUTION NO.
WHEREAS, Ordinance No. 238 states that the City Council will
determine from time to time the population to be served by a
library facility, the service area, the values of the components
used to calculate fees, and the administration fee for processing
the library facilities fee; and
WHEREAS, the Ordinance provides that the fees may be used
solely to pay for such library facilities; and
WHEREAS, on July 17, 2002, the City Council adopted Ordinance
No. 283, amending the definition of "Library Facilities" to
include library capital improvements; and
WHEREAS, the City Council finds that the current fee is not
adequate to fund future library facility needs, including capital
improvements, to serve the residents of the City of Moorpark and
now wishes to revise the library facilities fee; and
WHEREAS, on September 18, 2002, the City Council conducted a
Public Hearing to receive testimony on a revision to the Library
Facility Fee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 97 -1394 is hereby rescinded.
SECTION 2. Overextended Library Facilities. Based on the
recognized library facilities standards of 5 volumes of collection
materials per population, 1 public access computer per 2,000
population, and 1 square foot of library space per capita, the
current Library budget will not accommodate new population growth
to be served by the Moorpark Library. Therefore, the City Council
finds that the Moorpark Library facilities are overextended
pursuant to Ordinance No. 283.
\\Mor _pri -serv\ home_ folders \MLindley \LIBRARY\Library Fee Revision Public Hearing.doc
Honorable City Council
August 21, 2002
Page 6
SECTION 3. Administration Fee.
authorized by Moorpark Ordinance No.
payment.
The administration fee
283 shall be $25 per fee
SECTION 4. Library Facilities Standards. The established
standard for library facilities defined in Ordinance No. 283
shall be 5 collection volumes per capita, 1 public access computer
per 2,000 population, and 1 square foot of library space per
capita.
SECTION 5. Formula Values. The values assigned to "A ",
"B" \ \C" \ \D" "E" "F" and "G" set forth in City Ordinance No.
283 shall be computed as follows:
(A) The value "A" is the number $3,654,000. This number
equals the estimated cost in dollars of providing library
facilities collection, public access computers, and capital
improvements.
(B) The value "B" is the number 9,000. This number is the
total estimated new population growth to be served by the library
facilities between the effective date of this Ordinance and the
year 2010.
(C) For the purposes of computing the value "C ", the
estimated average number of residents per dwelling units is 3.04
for single- family residences, 1.97 for multi- family units and 2.02
for mobile home units.
(D) The value "D" is the number 75. This number equals the
estimated portion, expressed as a decimal, of the standard library
facility needed to provide service to residential buildings and
mobile homes, as opposed to non - residential buildings.
(E) The value "E" is the number 1,70.8,948. This number
equals the estimated new square footage of non - residential
building floor space which will be served by a library facility in
the year 2010.
(F) The value "F" is a variable and represents the number of
square feet of floor space in the non - residential buildings for
which the permit is issued.
(G) The value "G" is the number 1 minus the value of "D ".
This number equals the estimated portion, expressed as a decimal,
of the standard library facility needed to provide service to non-
residential buildings, as opposed to residential buildings.
SECTION 6. Building Permit Fee. The Building Permit fee
computed applying the preceding values shall be:
\\ Mor _pri_serv\home_folders\MLindley \LIBRARY \Library Fee Revision Public Hearing.doc
Honorable City Council
August 21, 2002
Page 7
Single - family dwelling:
Multi - family dwelling:
Mobile home:
Non - residential:
$925.68 times the total number of
dwelling units
$596.91 times the total number of
dwelling units
$612.06 times the total number of
dwelling units
$ .37 per square foot
SECTION 7. Effective Date. This resolution shall take
effect 60 days after approval and adoption, which shall be
November 18, 2002.
SECTION 8. The City Clerk shall certify to the adoption
of this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this day of , 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
\\Mor _pri —serv\ home_ folders \MLindley \LIBRARY\Library Fee Revision Public Hearing.doc
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
SENT BY FAX
September 12, 2002
Rondi Guthrie, Deputy Director
Building Industry Association
23801 Calabasas Rd
Suite 1004
Calabasas, CA 91302
Dear Ms. Guthrie:
ITEM
Reid a G6
me,, .Aq
This letter is written in response to the questions you asked me in our telephone
conversation on September 10, 2002. To date, the City has collected approximately
$198,000 in Library Facility Fees from various developments. As of June 30, 2002, the
City had allocated approximately $62,000 from the Library Facility Fund for library
materials (books, subscriptions, reference materials, computers, etc.). Additionally, the
City's approved FY 02/03 budget includes an expenditure allocation of $120,000, from
the Library Facility Fund for library materials.
I hope this answers your questions.
Sincerely,
Mary Li dley
Director of Community Services
cc: Deborah Traffenstedt, City Clerk
40
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
September 5, 2002
Rondi Guthrie, Deputy Director
Building Industry Association,
Ventura Chapter
24005 Ventura Blvd.
Calabasas, CA 91302
Ms. Rondi Guthrie:
ITEM �•
c lx&
Attached is a draft Agenda Report scheduled for the Moorpark City Council meeting of
September 18, 2002. The Report will be discussed in conjunction with a Public Hearing
regarding a revision to the City's Library Facility Fee, which has been scheduled for that
date.
If you have any questions regarding the Report, I can be reached at 805 -517 -6216.
Sincerely,
61, 1 1
K
Mary Lindle Y
Director of Community Services
Cc: City Clerks Office
0
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember