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Home My WebLink AboutAGENDA REPORT 2002 1002 CC REG ITEM 11ETO FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council CTTV OFMooRFARK, CA1,11FORNI' City C nrnnrij i -3c tinR �ooa- ACTTON: .in -b�, hcia {ian�,jn�ludZ�n4 Mary K. Lindley, Director of Community Services September 17, 2002 (CC Meeting of October 2, 2002) SUBJECT: Consider Adoption of a Resolution Amending the FY 2002/03 Budget to Cover Final Project Costs and Authorize Recordation of the Notice of Completion for the Construction of the AVCP Phase II Restroom /Storage/ Concession Facility Project SUMMARY The City Council is being asked to approve a budget amendment to appropriate an additional $30,000 to the AVCP Phase II Restroom/ Storage /Concession Facility (Project) to cover final project costs. The shortfall in the construction budget is associated with on -site inspection by a qualified lab, necessary for this type of construction. Additionally, the Council is being asked to authorize the filing of the Notice of Completion for the facility construction phase of the project. BACKGROUND On December 6, 2000, the City Council authorized the project to design and construct a restroom /storage /concession facility east of the football field at Arroyo Vista Community Park. The anticipated project cost was $460,000, which was to be funded from the City's Park Improvement Fund - Community Zone. The project was broken down into two phases. Phase I comprised the installation of the utilities (water, sewer, and electrical) to service the facility. Phase I was completed on May 15, 2002, and the City Council authorized the filing of a Notice of Completion. \\Mor _pri_serv\ home _folders\MLindley\PARKS\Park Projects\AVCP Restrooms\RR Facility Notice of Comp ccagda.doc C, I Honorable City Council October 2, 2002 Page 2 Phase II was the construction of the restroom /storage /concession facility. Phase II construction began on May 28, 2002, and has recently been completed. The facility is now open to the public and staff is coordinating the use of the storage space and concession area with the youth sports groups that use Arroyo Vista Community Park. DISCUSSION Budget Amendment As stated above, the initial project budget was $460,000. This included design, construction coordination, and construction of the utilities (water, sewer, electrical) and facility. The final cost upon completion is an estimated $490,000. Staff is requesting that the Council approve a budget amendment to appropriate $30,000 from the Park Improvement Fund - Community Zone to the Project expenditure budget. Of the additional $30,000 needed to complete the Project, $19,000 is attributed to the cost of the on -site, continual inspection necessary for the type of construction undertaken (block masonry with post- tension concrete slab foundation) . Approximately 320 hours of on -site inspection were provided. This expense had not been identified in the original project budget. Of the remaining $11,000, there were two minor Change Orders in the amount of $5,307, and higher than anticipated water and sewer connection fees in the amount of $3,700. The City has sufficient funds in the Park Improvement Fund - Community Zone to cover the additional expenditure. Approval of the attached Resolution will authorize the necessary budget amendment. Notice of Completion At its meeting on May 1, 2002, the City Council awarded a contract to Tasco Construction Inc. for the construction of the Project at a cost of $263,538. Construction of the Project has been completed pursuant to the approved plans and specifications, less minor "punch" list items. There were two approved Change Orders, summarized as follows: Change Order #1 (Cost - Add $3,641.00) Construct concrete stoops at doorways, and add drywall and paint to restroom and snack bar ceilings. Change Order #2 (Cost - Add $1,466.00) Provide and install wood rim between eaves and rakes to cover plates and blocking, and provide and install pull cord for electrical conduit. �a i Honorable City Council October 2, 2002 Page 3 At the completion of the construction work, the total cost of the construction contract awarded to Tasco, including the aforementioned Change Orders, is $268,645. With the Council's authorization to record the Notice of Completion, the Contractor will receive the balance of the payment due 35 days after the recordation and fulfillment of all contractual obligations as determined by the City. Additionally, the City Manager will be authorized to release the project bonds after one year and in accordance with the contract provisions. STAFF RECOMMNDATION (Roll Call Vote) Adopt Resolution No. 2002 - , amending the FY 02/03 budget by appropriating an additional $30,000 from the Park Improvement Fund - Community Zone; accept the work as complete; authorize the City Clerk to file the Notice of Completion for the project; and authorize the release of the balance of payment, due upon satisfactory clearance and thirty -five (35) days after Notice of Completion records and completion of close -out contractual obligations on the part of the contractor. Honorable City Council October 2, 2002 Page 4 RESOLUTION NO. 2002— ATTACENENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET BY TRANSFERRING $30,000 FROM THE COMMUNITY PARK IMPROVEMENT ZONE RESERVE FUND (2100) TO THE RESTROOM /CONCESSION /STORAGE FACILITY PROJECT AT ARROYO VISTA COMMUNITY PARK (2100.7800.7018) WHEREAS, on June 5, 2002, the City Council adopted the budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment by transferring $30,000 from the Community Park Improvement Fund Reserve balance for the design and construction of a restroom, concession, and storage facility at Arroyo Vista Community Park; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $30,000 from the Community Park Improvement Fund as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 2nd day of October 2002. ATTEST: Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Honorable City Council October 2, 2002 Page 5 Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2100.5500 Community Park Improvement Fund - $30,000 $30,000 $490,000 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2100.7800.7018.9620 $460,000 $30,000 $490,000 Approved to Form: