HomeMy WebLinkAboutAGENDA REPORT 2002 1016 CC REG ITEM 10JTO:
FROM:
DATE:
City of Moorpark
AGENDA REPORT
The Honorable City Council
ITEM 0• S•
AC _
0- 1
John Brand, Senior Management Analyst 0
October 7, 2002 (CC meeting of October 16, 2002)
SUBJECT: Consider Changing the Community Services Intern to a Full
Time Management Assistant and Adopt Resolution No. 2002 -
to Amend the Fiscal Year 2002/2003 Solid Waste
Budget.
SUMMARY
The City Council is being asked to approve the addition of a
Management Assistant position to the Community Services Department.
The position would replace the existing part -time intern position.
Additionally, the Council is asked to adopt a budget resolution
appropriating $11,300 to support the new position.
DISCUSSION
Since about 1991, the Community Services Department has had a part -
time intern position. Currently, the position is assigned to work
thirty hours per week. Under the supervision of the Community
Services Senior Management Analyst, this position assists with the
implementation of solid waste and recycling programs, Moorpark City
Transit, and the paratransit service. Over the intervening years,
each of the above City services has grown with the City.
Additionally, within the past three years, the Senior Management
Analyst in Community Services has been tasked with responsibility
for Animal Regulation and Mosquito and Vector Control. There has
also been a consistent stream of special projects in these, and in
the other divisions of Community Services (Parks, Recreation,
Senior Center, Facilities, transit, etc.) that staff is challenged
to complete in addition to the day -to -day tasks association with
the Department.
Honorable City Council
CC Meeting of October 16, 2002
Page 2
If approved, the part -time intern position (Salary Range 30) would
e upgraded to a full time Management Assistant position at Salary
Range 46 and be a Competitive Service position. This is an entry -
level professional position. The Management Assistant would be able
to perform at a higher level than the intern, relieving some of the
workload of the Senior Management Analyst and the Department
Director. The approximate difference in annual salary and benefits
is $30,000. It is proposed that funding for this would come from AB
939 fees, TDA, and annual grants from the state. For Fiscal Year
2002 -2003, an additional appropriation of $11,300 is necessary to
fund this position from January to the end of the Fiscal Year.
Staff proposes using a portion of the fund balance from the AB 939
Special Revenue Fund 5001 for 90% of the cost and TDA 8c Transit
for remainder of the staff expense. This is the same funding split
for the current part -time position.
Historically, the City AB 939 spending has been less than the
annual revenue. The FY 01/02 yearend fund balance for the AB 939
Special Revenue Fund 5001 was $765,057 as of June 30. Please see
the table below for a quick four -year view of the AB 939 Special
Revenue Fund revenue, expenditure, and fund balances. Only AB 939 -
related revenue and expenditures are shown. The Solid Waste budget
also receives annual Used Oil Grants ($8,000 - $14,000), and
Beverage Container and Litter Reduction Grants ($8,000 - $10,000)
each year. Each grant also has associated expenses. In the current
year budget, the AB 939 portion of the fund dips into fund balance
for about $2,000 to meet total expenditures. This is a result of
the expenditure of $40,000 over a two -year period to fund the waste
diversion study approved by the City Council in 2000. When the
other revenue sources and their expenditures are added in, the fund
as whole is projected to have a $20,382 surplus this year, which
will again increase the fund balance.
Fund 5001
AB 939 Special Revenue
FY 02 -03
Budget
FY 01 -02
Actual
FY 00 -01
Actual
FY 99 -00
Actual
AB 939 Revenue
215,450
209,262
202,402
194,497
AB 939 Expenditures
217,745
181,706
159,001
114,916
AB 939 Fund Balance
789,881
765,057
708,445
631,070
M:VBrand\M\Moorpark \City Council \CC Agenda Staff Reports \CC 2002\Solid Waste Management Asst 02 -03 budget amend.doc
Honorable City Council
CC Meeting of October 16, 2002
Page 3
AB 939 revenue and the Used Oil and Beverage Container grants can
only be used to support solid waste management activities.
As indicated, in recent years the volume of calls and general work
activity has associated with solid waste, transit, animal and
vector control divisions has increased. At the same time, capital
projects such as park improvements, facility maintenance, and the
Metrolink Station landscaping projects have placed additional
demands upon the department. Staff requests the upgrade of the
current position with the expectation that it will help provide
improved service to the community in the delivery of these
services. In other words, the additional full -time person should
help the department accomplish its overall regular duties as well
as helping to completion those many non - recurring special projects
in a timelier manner.
The Council is being asked to consider a budget amendment
increasing the appropriation for AB 939 and TDA Salaries and
Benefits by $11,300, and transferring the remaining AB 939 and TDA
part -time salaries and benefits for the full time line item. It is
proposed that the Community Services Management Assistant be at the
Range 46 in the City's Salary Schedule. This is considered
appropriate compensation for the education and experience required
for the position. If this action is approved, staff will return to
the Council with appropriate amendments to the Salary Plan and
Classification Plan.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Approve the addition of a Management Assistant position (Range 46)
in the Community Services Department, and Adopt Resolution No.
2002- , amending the Fiscal Year 2002/2003 Solid Waste Budget.
Attachment: Resolution No. 2002-
M:UBrand\M\Mooipark \City Council \CC Agenda Staff Reports \CC 2002\Solid Waste Management Asst 02 -03 budget amend.doc
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2002/2003 BUDGET BY APPROPRIATING
$10,170 OF THE AB 939 FUND FOR SOLID WASTE
AND $1,130 FOR LOCAL TRANSIT EXPENDITURES.
WHEREAS, on June 5, 2002, the City Council adopted the
Budget for Fiscal Year 2002/2003; and
WHEREAS, the City Council wishes to create the position of
Community Services Management Assistant, a full time Competitive
Service position compensated at Salary Range 46 in accordance
with the City Salary plan currently adopted by the City; and
WHEREAS, funds are available in the AB 939 Fund that were
collected for integrated waste management (solid waste and
recycling) activities in the City; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line items;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly
described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 16th day of October 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
EXHIBIT A
APPROPRIATIONS FOR
FY 2002 -2003 Community Services Department
Solid Waste and Transit Programs
DISTRIBUTION OF APPROPRIATIONS
TO EXPENSE ACCOUNT NUMBERS
ACCOUNT
APPROPRIATION
FUND
NUMBER
REQUEST
AB 939
5001 -5500
10,170
TDA 8c Transit
5000 -5500
1,130
DISTRIBUTION OF APPROPRIATIONS
TO EXPENSE ACCOUNT NUMBERS
Approved:
ti t f
CURRENT
APPROPRIATION
REVISED
ACCOUNT NUMBER
APPROPRIATION
REQUEST
APPROPRIATION
Full Time Salaries
58,316.00
19,480
77,796.00
5001.7530.7502.9002
Part Time Salaries
16,789.00
(14,800)
1,989.00
5001.7530.7502.9003
Group Insurance
7,029.00
3,780
10,809.00
5001.7530.7502.9010
PERS Contributions
5,984.00
1,440
7,424.00
5001.7530.7502.9013
Medicare
1,112.00
270
1,382.00
5001.7530.7502.9014
Full Time Salaries
11,663.00
2,168.00
13,831.00
5000.7310.0000.9002
Part Time Salaries
1,865.00
(1,648)
217.00
5000.7310.0000.9003
Group Insurance
1,406.00
420
1,826.00
5000.7310.0000.9010
PERS Contributions
1,078.00
160
1,238.00
5000.7310.0000.9013
Medicare
201.00
30
231.00
5000.7310.0000.9014
Total
105,443.00
11,300.00
116,743.00
Approved:
ti t f