HomeMy WebLinkAboutAGENDA REPORT 2002 1030 CC SPC ITEM 05Af
CITY OF MOORPARK
AGENDA REPORT
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BY: —
TO: Honorable Mayor and City Council
From: Hugh R. Riley, Assistant City Manager
DATE: October 24, 2002 (Special Meeting of 10/30/02)
SUBJECT: Consider Design for New Police Services Center
DISCUSSION:
The City Council has listed among the City's top ten
priority projects, the construction of a new police
services center. On November 7, 2001, the City Council
approved a Development and Financing Plan for new civic
facilities including City Hall, Police Services Center and
Public Works /Parks Corporation Yard. Sites for these new
facilities were identified in the plan and the City's
Redevelopment Agency has acquired the property at the
northeast corner of Spring Road and Flinn Avenue as the
designated site for the new Police Services Center.
On April 17, 2002 the City Council approved an agreement
for design services for the police building with WWC OT
Architects of Santa Monica. The architects and the City's
Design Development Committee have developed recommendations
for the conceptual design of the facility which are ready
for review and approval by the City Council. The
presentation will include an updated project cost estimate
based on the size of the facility as currently proposed.
BUILDING SCHEMATIC FLOOR PLAN
The conceptual design recommendations for the new building
which has been designed to meet the requirements for an
essential public facility include a site plan with a
realigned Flinn Avenue, a floor plan containing a gross
total area of 26,345 square feet including 4,569 square
City Council Agenda Report "
Concept Design - Police Services Center '
October 24, 2002
Page 2
feet to be leased to the California Highway Patrol (CHP), a
2,124 square foot multi - purpose training room that will
also serve as an Emergency Operations Center, a public
lobby serving both the CHP and City Police areas with 1,017
square feet. The remainder of the floor plan has been
designed to accommodate the present and future needs for
the Sheriff's Department operations serving Moorpark as
well as the expanded deployment of patrol services serving
a portion of the unincorporated area of east Ventura
County. (See City Manager's August 27, 2002 Memorandum to
the City Council attached).
The recommended floor plan does not include a holding
facility and Sally Port, however these features totaling
3,736 square feet could be added at the northeast corner of
the building and are shown on the attached floor plan. They
have not been included in view of the high construction
cost for type of heavily regulated facility and because of
the lack of resources available to operate such a facility
on a 24 -hour basis.
In order to accommodate the CHP's projected requirements a
separate 3,000 square foot 2 -bay fleet maintenance building
will be located on the northeast corner of the site along
with a vehicle washing facility. The car wash would be
utilized by both agencies.
SITE PLAN
The facility will be constructed on a 3.81 acre site at the
corner of Spring Road and realigned Flinn Avenue. The site
is currently owned by the Redevelopment Agency. The site
will provide public parking for 18 vehicles, landscaped
visitors entrance plaza, secured parking for 178 employee
and tactical vehicles, a trash enclosure, an emergency
power generator with fuel supply and a small grounds
maintenance storage shed. The site will be provided with
three, controlled motorized access gates at the non - public
driveways leading to the facility on Spring Road, Flinn
Avenue and Minor Street. The proposed site plan for the
facility is attached.
I }
City Council Agenda Report
Concept Design - Police Services Center
October 24, 2002
Page 3
BUILDING ELEVATIONS
The architect has prepared several alternative building
elevations for the City Council's review. These elevations
are presented along with the building schematic (floor
plan) and site plan in a separately -bound presentation
report.
OTHER DESIGN CONSIDERATIONS
FUTURE EXPANSION - The site is large enough to accommodate
building expansion to the east if it becomes necessary. The
parking capacity is well in excess of current requirements
allowing future additions to the building. The alternative
of expanding to a second story would require a significant
change in the foundation and would have a significant
impact on the initial cost of the building's foundation and
structural elements. Therefore such the second story future
expansion alternative is not recommended and is not
included in the proposed design. The estimated cost for
this alternative will be provided at the meeting.
ENERGY EFFICIENCY - In order to fully evaluate design
features that will optimize' the energy efficiency of the
new building, the Project Design Committee examined the
LEED (Leadership in Energy Efficient Design) Building
Rating Certification Process. This process evaluates the
environmental performance from a "whole building"
perspective over a building's life cycle. The process is
described in the attached correspondence from the
Architect. Depending on the categories included, the design
alternatives may add as much as 10% to 12% to the cost of
the building or about $1,000,000. There are also additional
consulting costs normally associated with this elaborate
certification process. Staff obtained a proposal for this
work from one such consultant for a total of $105,000.
Staff believes that the City may not be able to recover the
cost associated with the LEEDS Certification process for
many years and perhaps never. Therefore,, given current
budget conditions, using ' the LEEDS process is not
recommended for this facility.
As an alternative to the formal LEEDS approach, the
architects are already utilizing currently recommended
energy efficient design concepts including building siting,
City Council Agenda Report
Concept Design - Police Services Center
October 24, 2002
Page 4
the use of natural light, automatic lighting and climate
control devices and various energy efficient building
systems and materials.
CALIFORNIA HIGHWAY PATROL - In the event the CHP elects not
to locate their operations in this facility, that portion
of the building can be deleted with some modifications to
the west elevation of the ,building. An example of this
modification is included in the Architect's bound exhibits.
DEVELOPMENT COSTS
The Civic Facilities Development and Financing Plan
approved by the City Council on November 7, 2001 included
the following cost estimates for design and construction:
Construction (includes profit /bond) $ 5,660,000
Design (100 of construction) $ 566,000
Admin and Inspection
(150 of construction) $ 849,000
Contingency $ 300,000
TOTAL $ 7,375,000
These costs were based on a 21,300 square foot facility
containing approximately 18,200 square feet for City police
operations and 3,100 square feet for the CHP Station. The
3,000 square foot vehicle maintenance facility was not
included in the original needs study. Current deployment
plans for the two police agencies indicate that 21,776
square feet and 4,569 square feet will be needed
respectively including an allowance for 10 to 15% staffing
growth. The increase in the size of the facility is
summarized below:
AGENCY
INITIAL
CURRENT
SQUARE FT.
PERCENT
STUDY
ESTIMATE
INCREASE
INCREASE
City Police
18,200
21,776
3,576
200
CHP
3,100
4,569
1,469
470
CHP Fleet
Maintenance
-0-
3,000
3,000
100%
TOTAL
21,300
29,345
8,045
38%
City Council Agenda Report
Concept Design- Police Services Center
October 24, 2002
Page 5
Based on the building design as presented above, the pre -
design opinion of construction cost and related design and
administrative costs are as follows:
Construction $ 5,705,531
Contractor fee and bonds $ 565,466
SUBTOTAL CONSTRUCTION $ 6,270,997
Design $ 605,000
Admin and Inspection
(10% of construction) $ 570,553
Contingency (15% of construction) $ 855,830
TOTAL $ 8,302,380
This amounts to an increase in building construction costs
of $610,997 including contractor profit and insurance. This
equates to an increase in cost of about 11 %.
The City Council will be provided with staff's
recommendations for financing the new facility including
that portion to be leased to the CHP at a subsequent
meeting. In order to maintain the current development
schedule for the Police Services Center, staff is seeking
the City Council's approval of the concept design of the
facility.
RECOMMENDATION:
Approve the floor plan, site plan and elevations for a new
Police Services Center.
Attachments: 1. City Manager's 8/27/02 Report on
Expanded Deployment
2. Department Floor Areas
3. Site Plan
4. LEED Certification Correspondence
CITY OF MOORPARK
OFFICE OF THE CITY MANAGER
INTEROFFICE MEMORANDUM
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE: August 27, 2002
SUBJECT: Expanded Deployment at Moorpark Police Station
As you know, the City has sought relocation of a portion of
the patrol services serving the unincorporated area of
eastern Ventura County to Moorpark. Currently, all of the
deputies serving the unincorporated area are deployed out
of the East County Station in Thousand Oaks. Moorpark was
the only one of the five cities contracting with the
Sheriff to not have a contingent of deputies serving
unincorporated areas to be deployed at the City's station.
With the expansion of the Moorpark station, Mayor Hunter
and I, along with Captain LeMay, met with Sheriff Brooks
about this proposal several months ago. Since then, the
Sheriff has evaluated the option of assigning a portion of
the east county unincorporated patrol to Moorpark. The
Sheriff has made plans to make such deployment effective
September 1, 2002, with related adjustments to the overhead
calculations of the contract rates.
The following additional staff will now work out of the
Moorpark station, which will also mean 24 -hour availability
of a Sergeant for supervision of field deputies:
A. 4 Sergeants (one had already been assigned to
Moorpark)
B. 14 Deputies (two positions are currently vacant)
C. 2 Senior Deputies
As part of this staffing plan, the cost for one -half of one
of the City's three (3) detectives and one -half of the
Captain's position will be shifted to the County. A
. S
Memo to City Council
Re: Expanded Deployment at Moorpark Police Station
Page 2 of 2
August 27, 2002
Records Clerk position will also be added later this fiscal
year.
Based on the changes to the overhead calculations for the
contract rates, the net cost to the City is estimated to be
about $43,000 per year. The added cost will not go into
effect until the 2003/04 FY.
On September 1, 2002, the patrol deputies will be shifted
to 12 -hour shifts. This also has some effect on the
overhead calculation referenced above. This change in
shift was an outcome of the recently concluded
negotiations. As part of the new labor contract, the
average salary /benefit increase for sworn personnel is
estimated to increase 6 1/2 percent, 4 percent and 3
percent from 2002/03 FY through 2004/05 FY. The contract
rates increased about 1.5 percent for 2001/02 FY.
Please let me know if you have any questions on this
matter.
SK:db
CC: Captain LeMay, Moorpark Police
toffiigh R. Riley, Assistant City Manager
Deborah S. Traffenstedt, ATOM /City Clerk
M: \citymgr \Mpk Police Deployment 0827 2002
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Moorpark Police Services Center
Moorpark, CA
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EGG — 2124.8 SF —
BRIEFING — 531.6 SF
TOILETS — 341.3 SF
SOFT INTERVIEW — 146.9 SF
LOBBY — 1017.6 SF
POLICE SERVICES — 1409.2 SF
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pllp BUILDING AREA WITH HOLDING FACILTY:
e GROSS BURRING AREA: 30.254.5 S.F.
❑ FLOOR ARE- 28,872.7 Sf.
BUILDING AREA WgHOV HOLDING FACILITY:
GROSS MG BUILD ARE- 26,345.2 S.F.
FLOOR AREA 25,821.4 S.F.
HIGHWAY - 4,569.3 SF
CIRCULATION :
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MENS LOCKER — 1131.1 SF SERGEANTS — 671.6 SF —� I
EXERCISE ROOM — 793.9 SF INVESTIGATIONS — 2068.8 SF JI
REPORT WRITING — 589.6 SF
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ST E — 575.1 SF
PROPERTY /EVIDENCE — 1174.6 IF
BREAK ROOM W/TOILETS — 468.9 SF
COMMUNICATIONS — 985.7 SF
SALLY PORT — 710.7 SF
DAYCARE — 448.4 SF
ADMINISTRATION — 1,790.1 SF
T3AFFIC — 789.4 SF
HOLDING — 3024.9 SF
Department Floor Areas Shn1 NO, 1
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July 10, 2002
Mr. Hugh R. Riley
Assistant City Manager
799 Moorpark Avenue
Moorpark, CA 93021
RE: Moorpark Police Services Center
LEED Certification
WWCOT Project Number 02008.00
Dear Mr. Riley:
Here is a summary on the LEED (Leadership in Energy Efficient Design) Building Rating
Certification process as we discussed yesterday for your review.
LEED is administered and assessed by USGBC (United States. Green Building Council)
designed for rating new and existing commercial, institutional, and high -rise residential
Chester A. Widorn, FA /A
buildings. The latest version of LEED includes multiple buildings, core & shell, interiors,
Adrian 0. Cohen. FAIA
and residential buildings.
Andrea Cohen Gehring, AIA
It evaluates environmental performance from a "whole building" perspective over a
Rick Fivekiller
building's life cycle, providing a definitive standard for what constitutes a green building.
Pamela Touschner. AIA
Whole- building approach encourages and guides a collaborative, integrated design and
construction process and optimizes environmental and economic factors.
Edward K. Takahashi. FA /A
Rudolph Y'. DeChellis, FAIR
The benefits of green design can be summarized as follows:
Takashi shida, FAIR
Benjamin Levin. AIA
The local and global environment benefits from protecting air quality, water quality, and
Donald A. Wexler, ,AIA
overall biodiversity and ecosystem health.
Dean ✓. clahos, AIA
Economic benefits are experienced in building operations, asset value, worker productivity,
George Wein. AIA -E
and the local economy.
Arthur F. o Leary, FAIA -e
Toshikazu Terasaxa, FAAIA
Occupants benefit from health and safety features. This also relates to risk management and
(1923-1995)
its related economics.
T 310/828 -0040
Community and municipal benefits include lessened demand for large -scale infrastructure
F 310;453 -9432
such as landfills, water supply, storm water sewers, and their related development and
E info@wwcot.com
operational costs; and decreased transportation development and maintenance burden
31=0 Wilshire Blvd.
(roads) and increased economic performance of mass transit systems.
b0' Floor
Energy- and water - efficient buildings have been able to reduce their operating costs
significantly. Use can be cut to less than half than that of a traditional building by
Santa Monica, CA
employing aggressive and well - integrated green design concepts.
90403 -2349
WWW. W WCO[.COn1
W WCOT Project Number
IQ0709hr -reed Inland En p"'e
Palm Springs
Mexico City
Hugh Riley
July 10, 2002
Page 2
Healthy indoor environments can increase employee productivity according to an increasing
number of case studies. Since workers are by far the largest expense for most companies
(for offices, salaries are 72 times higher than energy costs, and they account for 92% of the
life -cycle cost of a building), this has a tremendous effect on overall costs (See Green
Development by the Rocky Mountain Institute for more information www.rmi.org).
LEED is based on accepted energy and environmental principles and strikes a balance
between known effective practices and emerging concepts. The development of LEED was
instigated by the USGBC membership, representing all segments of the building industry,
and was developed using a transparent process open to the public.
The four -level rating system provides a framework to help move the U.S. building industry
to more sustainable practices. It responds to the U.S. marketplace and to budgets of U.S.
design practices. Reports from completed built examples, complying with LEED standards,
indicate an average of additional costs incurred to the construction budget. The four levels
and additional costs are as follows:
LEED Certified, 26 - 32 points (5 to 8% additional above base case)
Silver Level, 33 - 38 points (10 to 12% additional above base case)
Gold Level, 39 - 51 points (15 to 20% additional above base case)
Platinum Level, 52+ points, 69 possible (over 20% additional above base case)
Life cycle costs studies can determine what the economic payback for these initial costs will
be in terms of building energy used /conserved, and in addition, proponents would argue that
the healthier indoor environment affecting worker health and productivity, as outlined
above, would gain additional economic benefits.
The U.S. Green Building Council is the nation's foremost coalition of leaders from across
the building industry working to promote buildings that are environmentally responsible,
profitable, and healthy places to live and work. For additional information you can visit the
U. S. Green Building Council's website at www.usgbe.org.
Please do not hesitate to call me if you have any additional questions.
Very truly yours,
WWCOT
Larry Taniguchi
Architect/Sr. Associate
cc: Bob Lemay /Captain, Chief of Police, City of Moorpark
Ken Gilbert/Director of Public Works, City of Moorpark
LEED: Leadership in Energy - Environmental Design
L E E D
LEADERSHIP IN ENERGY A ENWRONMENTAL DESIGN
LEEDTm Green Building Rating System
Introductory PowerPoint Presentation, March 2002 Edition
(right -click on title to save presentation with speaker notes)
Provides a general overview of the Council, the benefits of green building, and a
primer on LEEDT"'. Use it to educate your colleagues and clients!
The LEED for Existing Buildings Pilot Program is underway!
Visit the LEED- EB_page for more information.
OVERVIEW_
CERTIFICATION PROCESS
. Prolect_Re9istration Form
. Credit Inquiries and- Rulings
RATING SYSTEM AND RESOURCES
• LEED TM Version 2.0 document
• Documentation Requirements
• Credit Checklist
. Reference Guide Description
. Reference Guide e -copy access
. Order. the Reference Package
. Amendments
. Development Archives
LEED TM Overview
LEEDTm CERTIFIED & REGISTERED
PROJECTS
TRAINING WORKSHOPS.
• Description
• Schedule and Registration Forms
ACC-R_EDITATION EXAM
• List of LEED Ac_credited Professionals
• Exam Description ------------- _- _- ____
• Registration Information
• Study Guide
The LEED Green Building Rating System TM is a priority program of the
US Green Building Council. It is a voluntary, consensus - based, market -
driven building rating system based on existing proven technology. It
evaluates environmental performance from a "whole building"
perspective over a building's life cycle, providing a definitive standard for
what constitutes a "green building ".
LEED TM is based on accepted energy and environmental principles and
strikes a balance between known effective practices and emerging
concepts. Unlike other rating systems currently in existence, the
Page 1 of 6
http:// www -.usgbc.org, /programsileed.htm 7, /10/02
LEED: Leadership in Energy - Environmental Design
development of LEED Green Building Rating SystemTM was instigated
by the US Green Council Membership, representing all segments of the
building industry. and has been open to public scrutiny.
LEED TM is a self - assessing system designed for rating new and existing
commercial, institutional, and high -rise residential buildings. It is a
feature - oriented system where credits are earned for satisfying each
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on the total credits earned. The system is designed to be
comprehensive in scope, yet simple in operation.
LEED Green Building Rating System TM
The LEED Green Building Rating SysternTM Version 2.0 lists the intent,
requirements, and basic technologies /strategies for each credit. It also
includes the LEED TM Checklist.
The Rating System is available through a free download.. To view this
file, you must have Adobe Acrobat Reader Version 4 or
better.
LEEDT"" Documentation Requirements (Submittals Summary)
Documentation Requirements for LEED T"" 2.0. This is a HIGHLY
RECOMMENDED download for project teams considering LEED
certification.
LEED TM Credit Checklist
Credit Checklist for LEEDTm 2.0.
The Credit Checklist is an Excel spreadsheet file created to help users
estimate their performance under the LEED Rating System during the
design process.
LEED T"" Technical Resources
Reference Guide, June 2001 Edition
The June 2001 Edition of the LEED T"" Reference Guide is a 280 page
supporting document that provides detailed information, resources and
standards for the five environmental categories covered by the LEED
Green Building Rating SystemTM. Available in the LEEDTm Reference
Package (see below), it is intended to help applicants for LEED T"
certification understand the criteria and the benefits of compliance.
Compared to the August 2000 Edition, the June 2001 Edition offers new
and improved content including calculation instructions, tables,
http: / /www.usgbc.org /programs /leed.htm
Page 2 of 6
7/10/02
LEED: Leadership in Energy 9- Environmental Design
resources, and case studies, all in an easily navigable format.
For each credit the LEEDTm Reference Guide provides the following
information:
. Overview and points per credit
. Documentation required
. Importance
. Summary of reference standard (where applicable)
. Design strategies and technologies
. Potential design synergies and trade -offs
. Economics (when available)
. Resources and definitions
. Calculation methods and formulas
. Case study (when available)
On -line Access to the Reference Guide for Workshop Attendees
Access to the June 2001 Reference Guide is provided free of charge to
LEED'rm Workshop attendees. Note: Accessibility begins 10 days after the
Workshop date. Just click HERE and enter your username
(Firstname_Lastname) and passcode provided at the workshop.
On -line Access to the Reference Guide for Reference Package
Customers and Previous E -copy (August 2000 Edition) Purchasers:
Click HERE and enter your username and password.
LEEDTm Reference Package
The Reference Package includes the following:
. June 2001 Reference Guide (hardcopy)
. Immediate online access to the June 2001 Reference Guide, for
office or remote viewing
. LEEDTm Rating System and Checklist (hardcopy)
. Companion CD -ROM with the Rating System, Welcome Packet
(process and documentation details), Calculator (credit calculation
spreadsheets and the Scorecard), Application Template,
Slideshow Overview (educational tool on LEED and green
building), and the Accreditation Exam Study Guide
ORDER HERE!
Members: $250
Non- members: $400
Amendments to the LEED Reference Package:
. #2.0_- EAc1.- 133:_ LEED _ Energy &_Atmosphere_ Credit _1 Amendment,
Point Interpolations f o..r_ASHRAE.9.0.1- 1.999__a_nd California's Title 24
Page 3 of 6
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LEED: Leadership in Energy x> Environmental Design
LEEDTm Training Workshops
Introductory Workshop (half -day): General overview of the LEED
Green Building Rating System and project Certification process
presented in a lecture format by an official USGBC LEED Faculty
member. This workshop is designed for audiences with little or no
knowledge of green building practices or the LEED Green Building
Rating System.
Intermediate Workshop (full -day): This workshop will cover an
introduction to green building design benefits and strategies, an
intermediate -level technical review of each point in the LEED Green
Building Rating System, green building resources to use in projects,
acquiring the tools and insights for leveraging green design and LEED
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Advanced Workshop (full -day): Previous completion of the LEED
Intermediate Workshop or a strong knowledge of the LEED Rating
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strongly recommended. This full -day session is designed for project
team members looking to gain experience in LEED planning and
documentation for certification.
View our Event Calendar for LEEDIm Workshops in your area,
registration forms and pricing.
LEED TM Professional Accreditation Exam
News: USGBC has renewed its contract with Prometric for
delivering the Accreditation Exam. There will be no interruption in
service. The content of the exam has NOT changed.
The LEED Accredited Professional exam tests an individual's knowledge
of LEED and green building in order to recognize green building
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and LEED Certification processes. This credential program helps meet
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a LEEDTm Accredited Professional Certificate
recognition as a LEEDTm Accredited Professional on the USGBC
Web site listing, and
one point toward LEED TM Certification of green building projects (if
the Accredited Professional is on the project team).
Sample questions and a desciption of the exam's structure are provided
Page 4 of b
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LEED: Leadership in Energy Environmental Design
in the LEED Accreditation __ Exam-Study Guide. The test consists of 100
questions, of which 75 are needed to pass.
There are no prerequisites for registering for the LEEDTm Accredited
Professional Examination, however, it is strongly recommended that
candidates have tenure in the building design and construction industry
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executive. Areas of expertise and knowledge that will be required and
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• familiarity with the LEED Green Building Rating System Version
2.0,
• understanding of the LEED project registration /technical
support/certification process,
. knowledge of the LEED certification documentation requirements,
. demonstrated knowledge of design and construction industry
standards and process,
. understanding of the general subject matter of the various
ASHRAE and Federal standards referenced in the LEED Green
Building Rating System,
. intermediate understanding of green and sustainable design
strategies and topics,
. demonstrated knowledge of the use and location of key green and
sustainable design resources and tools.
Call 1- 888 -215 -4154 to schedule a testing session appointment at any
of the 300 Prometric and Sylvan Learning sites around the United States
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USGBC. Persons with disabilities or special conditions (i.e.,
medical equipment or needs) must first call USGBC at 202 -828-
7422, extension 208. Members should be prepared to provide their
USGBC Member username to receive the discounted registration fee.
Prometric personnel will let you know what else you are required to
bring, e.g., two pieces of identification with name as given AND
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prepared to empty all your pockets -- no extraneous items may be
brought into the testing room! The closed -book, electronic format exam
will be up to 2 hours in length. The cost of the exam is $250 for
members and $350 for non - members (subject to change).
To cancel or reschedule your exam appointment, notify Prometric
directly through 888 - 215 -4154 no later than noon, two (2) business
days prior to your test date to avoid forfeiting the full exam fee.
Speak with a customer service representative during the Prometric Call
Center's business hours (between 8:00 am and 8:00 pm Eastern
Standard Time, Monday through Friday, and 8:00 am to 4:00 pm on
Saturday). No voicemails or a -mails are accepted as notice of
cancellation. Phone lines may be busy, so call in advance. The least
busy days to call are: (1) Saturday, and (2) Friday. The busiest time is in
the evening, before their 8:00 pm closing time.
http://'w-v,,-w.usgbc.org/programs/leed.htm
Page 5 of 6
7/10/02
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