HomeMy WebLinkAboutAGENDA REPORT 2002 1106 CC REG ITEM 10FMoorpark City Council —
Agenda Report
TO: The Honorable City Council. f
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: October 24, 2002 (Council Meeting 11 -6 -02)
SUBJECT: Notice of Completion for the Miller Parkway Widening
Project [Project 80321
D T r' Vrl-D nT TTTT )
In May of this year the City Council awarded a contract for the
construction of a project to widen Miller Parkway at the northeast
corner of that street and Peach Hill Road, in order to facilitate
south -to -north "U- Turn" traffic movements at that intersection.
MT C(IT TC C Tr)NT
A. Project Description
An excerpt of the project plan, showing the required street
widening, is attached as Exhibit 1. The Scope of Work is
generally described as follows:
• Relocate and /or replace traffic signal poles;
• Relocate traffic signal pull boxes;
• Relocate a storm drain catch basin;
• Remove and replace curb & gutter;
• Remove and replace sidewalk;
• Construct asphalt pavement;
• Transplant tree;
• Replace irrigation system;
• Replant ground cover and shrubs; and
• Regrading at back of sidewalk.
B. Right -of -Way
As shown on Exhibit 1, additional street right -of -way was
required for the construction of the project. This property was
deeded to the City by the Serenata HOA.
Miller_mod_cmp
Miller Parkway Modification
U -Turn Traffic Movement
October 24, 2002
Page 2
C. Fiscal Impact
1. Contract Cost: A summary of the final contract cost is as
follows:
Description Total
Bid Amount 101,476.75
Quantity Adjustment a 1,119.75
Change Orders b 3,676.62
Total 106,273.12
Notes: a) The actual quantities required were slightly more than
the engineer's estimate.
b)There was one Change Order to modify the base material
for the new sidewalk.
2. Total Project Costs: A summary of the total project costs
is as follows:
Description
Description
Total $
Design
15,000.00
Right -of -way
0.00
Costruction
Plus Prior Design Costs
Pole Procurement
a 5,078.00
Contract Amount
106,273.12
Additional Slope Landscaping
b 1,425.00
Inspection
2,000.00
Total 129,776.12
Notes: a) In that the
delivery time for the procurement of new
poles and mast arms is approximately fourteen (14)
weeks, the
City initiated those procurement efforts
prior to the
opening of the bids. Those materials were
delivered within
a timeframe which did not cause a
delay in the
construction of the project.
b) additional
slope landscaping was ordered from a
separate vendor at a lower cost.
3. Budget Summary: This project is funded by the Traffic
Mitigation Fund [Fund 2002]. A summary of the project
budget is as follows:
Surplus
Description
Current Budget
Design
14,000.00
Right -of -Way
500.00
Construction
117,000.00
Plus Prior Design Costs
3,000.00
Total Project
134,500.00
Miller mod cmp
Actual Cost
Surplus
15,000.00
(1,000.00)
0.00
500.00
112,776.12
4,223.88
2,000.00
1,000.00
129,776.12
4,723.88
Miller Parkway Modification
U -Turn Traffic Movement
October 24, 2002
Page 3
D. Final Inspection, Acceptance, Landscape Maintenance Phase
Staff has completed a final inspection of the project and has
found the work to be acceptable. The project specifications
require the contractor to provide for the maintenance of
landscaping in the project area for a period of six (6)
months from the date the landscape improvements have been
found to be substantially complete. These maintenance efforts
do not include utility costs (the existing irrigation systems
are under the control of the HOA and /or the City), but do
require the contractor to replace any dead plants during the
maintenance period.
At this time it would be appropriate for the City Council to
accept the project as complete and direct the City Clerk to
record a Notice of Completion to start the final lien period.
E. Release of Retention
Although the lien period will terminate thirty -five (35) days
subsequent to the recordation of the Notice of Completion, it
is the intent of staff to retain all or a significant portion
of the ten percent (100) retention until satisfactory
completion of the six (6) month maintenance period.
STAFF RECOMMENDATIONS
Accept the work as complete and direct the City Clerk to record
the Notice of Completion.
Attachments:
Exhibit 1: Plan
Miller mod cmp
IT cl
O
co 1,3 o, 1 c /
_ W
3
V
lYw J3 16 \ \ \ \\ T - �_ 1j� �: `•.qhy {� �;% ! rte'` ? +:
19 ,I
CO
UA
-� 12
� _- ` N �✓ 18 �
�ExrSTiN _ � ExiSTI ON RA J G'
s 1A
_ IRIPINC Ao w
7�2j
- 'X/STING
CURB GUTTER
I
=E-X /S TING SIDE W 4 K _
EXISTiN
G R /w M 1 L L E R PARKWAY CURVE TABLE
LE
-
--
,
CRV DEL TA L EN RAD TAN
1 14'03'52" 22 n4' on nn, 11 , ,.