HomeMy WebLinkAboutAGENDA REPORT 2002 1120 CC REG ITEM 09DMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM a
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services /t
DATE: November 13, 2002 (November 20, 2002)
SUBJECT: Consider Appropriating Funds for Fountain
Maintenance
DISCUSSION
The City has a contract with a property maintenance company
to perform weekly cleaning of the water fountain at
Mountain Meadows Plaza (the southwest corner of Tierra
Rejada Road and Mountain Trail Street). Routine maintenance
costs under the contract are $200 per month. Any repair
work that may need to be performed will cost between $70
and $90 per hour depending on whether it is performed
during regular business hours or after hours. The City's
current landscape maintenance contractor (Sunridget
Landscape Maintenance) will perform landscape maintenance
work on the landscaping on the fountain at a cost of $60
per month. The landscaping adjacent to the fountain (grass,
trees, and bushes) will be maintained by the shopping
center owner. Additionally, staff is working with the
property owner of Mountain Meadows Plaza to resolve a
method of paying for the electrical costs associated with
operating the fountain's pump and lighting system. It is
estimated that electrical costs will be approximately $300
per month.
The City did not include costs to maintain and operate the
fountain in the FY 2002/03 budget adopted in June.
Therefore, staff is requesting that the Council approve a
budget amendment appropriating funds from the Citywide
Landscape and Lighting Assessment District (AD 84 -2) . It is
estimated that the cost to maintain and operate the
fountain, including the contractual cleaning, minimal
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The Honorable City Council
November 20, 2002
Page 2
cleaning and repair supplies for work to be performed by
in- house, and electricity will be $650 per month. The
amount of funds needed through the end of the current
fiscal year is $5,700.
The Citywide Assessment District contains landscaped
medians throughout the City, as well as some landscaped
parkways. It is estimated that the District will have a
fund balance of approximately $45,000 at the end of the
current fiscal year. Therefore, staff is recommending that
the Council authorize a transfer of $5,700 from the
Citywide Landscape and Lighting Assessment District fund
balance to the appropriate Citywide District expenditure
account.
While the Citywide District has a fund balance, it
currently does not generate sufficient revenue to cover
existing landscaping costs and it is anticipated that by
the end of the fiscal year 03/04, the City will need to use
General Fund Reserve Balance or Trust Fund monies to cover
any deficiencies. Information about future funding
deficiencies has been provided to the Council in previous
Agenda Reports presented by the Public Works Director.
At the Council's direction, staff is exploring the
feasibility of increasing the Citywide assessment levy, and
levies in several other landscaping districts, in an effort
to cover all appropriate costs. The objective, if approved,
would be to alleviate any dependency on the General Fund
for landscape maintenance within the Districts.
STAFF RECOI- MNDATION
Adopt Resolution No. 2002 -_, amending the FY 01/02 budget
by transferring $5,700 from the Citywide Landscape and
Lighting Assessment District (2300.7900) to the Citywide
landscaping maintenance expenditure budget.
Attachment: Resolution No. 2002-
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The Honorable City Council
November 20, 2002
Page 3
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03
BUDGET FOR BY APPROPRIATING $5,700 FROM THE
CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT FUND BALANCE AD 84 -2 (2300.5500) TO THE
CITYWIDE LANDSCAPE MAINTENANCE EXPENDITURE BUDGET
(2300.7900) FOR MOUNTAIN MEADOWS PLAZA FOUNTAIN
MAINTENANCE EXPENDITURES
WHEREAS, on June 5, 2002, the City Council adopted
the FY 2002/03 Budget; and
WHEREAS, on November 20, 2002, staff presented the
Council with a report requesting an additional
appropriation of $5,700 from the Citywide Landscape and
Lighting Assessment District Fund Balance for maintenance
cost associated with the Mountain Meadows Plaza; and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impacts to the budget line
items.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to appropriate $5,700
from the Citywide Landscape and Lighting Assessment
District Fund Balance for Mountain Meadows fountain
maintenance costs, as more particularly described in
Exhibit "A" attached hereto, is hereby approved.
SECTION 2.
adoption of the
resolution to be
The City Clerk shall certify to the
resolution and shall cause a certified
filed in the book of original Resolutions.
PASSED AND ADOPTED this 20th day of November, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
The Honorable City Council
November 20, 2002
Page 4
Resolution No. 2002-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
2300.5500
Citywide Landscape and Lighting District
Balance
$5,700
$2,000
$2,000
2300.7900.7901.9204
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2300.7900.7901.9102
$0
$2,000
$2,000
2300.7900.7901.9204
$800
$ 800
$1,600
2300.7900.7901.9413
$1,250
$2,400
$3,650
2300.7900.7901.9331
$70,000
$ 500
$70,500
Approved to Form: