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HomeMy WebLinkAboutAGENDA REPORT 2002 1120 CC REG ITEM 10DMOORPARK CITY COUNCIL AGENDA REPORT ITEM _ 1 0 . -D. 4444,t�d-4W.A- TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services %�,�� DATE: November 12, 2002 (CC Meeting of November 20) C SUBJECT: Consider Request by Moorpark Unified School District for Tennis Equipment Storage DISCUSSION At the November 4 meeting of the joint City /Moorpark Unified School District (MUSD) Facilities and Programs Ad Hoc Committee, comprised of Councilmembers Harper and Millhouse and MUSD Boardmembers Barker and Cabriales, MUSD representatives requested that the Moorpark High School be allowed to store tennis equipment at Arroyo Vista Community Park (AVCP) . During the school year, the tennis courts at AVCP are used on weekday mornings by Moorpark High School physical education students, and in the afternoons by the High School boy's and girl's tennis teams. The High School would like to store rackets and balls in a storage box in a secure location at AVCP, near the courts. School staff has indicated that the storage box would be approximately 3 feet long, by 5 feet by wide, by 2 '-� feet high. They have also stated that the storage box could be placed within the large trash enclosure in the paved parking lot at AVCP where it would be secure and visibly screened. The enclosure has sufficient space to accommodate such a storage box. When initially presented with this request by the High School's athletic director, staff was hesitant to grant it. Since 1998, the City has been seeking the District's cooperation with efforts to jointly maintain the City's and District's mutual investment in the tennis courts by sharing maintenance costs. In the three years since the M: \MLindley \Administration \MUSD Tennis court storage ccagd.doc 7.�� "� G Honorable City Council 11/20/02 Page 2 courts were completed, the City has only sought reimbursement for half of the cost of purchasing replacement tennis court nets (4) and gate repairs, at a cost to the District of $334.17. The District's response to the City's reimbursement request is that it does not believe it has any commitment to assist the City with tennis court maintenance. Although we have yet to secure a cooperative agreement, the City has honored its commitment to the District and continues to allocate a significant amount of time on the courts for the High School's use and routinely takes steps to ensure that the courts are maintained in safe playing condition. The City has routinely cleaned the courts, opened and locked them to protect them of vandalism, replaced the net clips that hold the nets in place, and made other minor repairs. To date, the City has not sought reimbursement from the District for the costs associated with these measures. The maintenance costs for the tennis courts will continue to be relatively low; however, as the courts age, some additional steps will need to be taken to keep the courts in good condition so that they can be enjoyed by High School students and the public. Such steps will include, but are not limited to, resurfacing courts and replacing the windscreens and nets approximately every five to seven years. The City needs to gain the District's cooperation for this level of maintenance to take place. The construction, use, and maintenance of the eight lighted tennis courts at AVCP has always been a joint, cooperative project between the City and the District. It was the District which first approached the City with a request to consider joint construction of tennis courts on High School property, in the location of the new paved parking lots adjacent to the AVCP access road. When it was determined that there were physical constrains with the property, the City offered the alternative of locating the tennis courts at AVCP. The initial concept was to build four courts. It was later mutually decided that eight courts would better meet the needs of the High School and City. Both agencies paid equal shares for the cost of construction, less the cost of the lights, which were fully borne by the City. In addition to providing the site, the F)4;tis1'�,��P �1 1 Honorable City Council 11/20/02 Page 3 City fronted that District's share of its capital costs, without interest, until sufficient Redevelopment school pass- through funds were generated at which time the District reimbursed the City. The City Council discussed and understood, prior to construction, that the City and District would share use of the courts as well as maintenance costs. The City's Ad Hoc Committee is recommending that in the spirit of continued cooperation, the City allow the District to locate a storage box at AVCP prior to finalizing a cooperative use agreement for the tennis courts. Staff recommends the such placement be contingent on indemnification of the City by MUSD, location to be determined by the City, and an understanding that MUSD will remove or relocate the storage box upon the City's request. In the event MUSD does not remove or relocate the storage box at the City's request, the City shall do so and the District shall reimburse the City for any costs incurred. It is the Ad Hoc Committee's intent to work with the MUSD representatives to develop a cooperative use and maintenance agreement to be in place by the beginning of the next school year (September 2003). STAFF RECOMMENDATION Authorize the placement of a storage box in the trash enclosure at AVCP as identified in the Agenda Report.