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AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works 14
DATE: November 7, 2002 (CC Meeting 11- 20 -02)
SUBJECT: A Resolution to Revise the Amount of the Fund Transfers
into the Landscaping and Lighting Funds to Reflect
Actual FY 01/02 Expenses and Revenues
RArKr,pnTimn
On June 5, 2002, the City Council adopted Resolution No. 2002 -1976
Amending the FY 01/02 Budget to provide for certain fund transfers
into the Landscaping and Lighting Funds to off -set projected year-
end deficits. A summary of that action is as follows:
To Be Transferred to:
Fund
2300: Street Lighting
2305: Zone 5 [L /S]
2307: Zone 7
2309: Zone 9
DISCUSSION
From
Gas Tax Fund
$40,000
$15,000
$1,550
$500
Total $57,050
A. Actual FY01 /02 Deficits
From
General Fund
$0
$15,000
$1,550
$500
$17,050
Total
$40,000
$30,000
$3,100
$1,000
$74,100
The actual year end deficits for certain Lighting and Landscape
Maintenance Funds, as well as the above mentioned prior year
Fund Transfers, is summarized as follows:
Fund
2300: Street Lighting
2304: Zone 4
2305: Zone 5 [L /S]
2307: Zone 7
2309: Zone 9
Total
B. Proposed Adjustments
Actual FY 01/02
Shortfall
($64,284)
($35)
($24,224)
($3,229)
($567)
($92,339)
Prior
Transfer Amount
$40,000
$0
$30,000
$3,100
$1,000
$74,100
FY 01/02
Year End Bal
($24,284)
($35)
$5,776
($129)
$433
($18,239)
AD 02 -03 budget _amend t,
Landscaping & Lighting Assessment Districts
FY 01 /02 Year End Fund Balances
November 7, 2002
Page 2
The attached Resolution revises the amount of
mentioned Fund Transfers to offset the actual
shortfall amounts. The additional fund transfer
summarized as follows:
To Be Transferred to: From From
Fund Gas Tax Fund General Fund
2300: Street Lighting
2304: Zone 4
2305: Zone 5 [L /S]
2307: Zone 7
2309: Zone 9
$24,284
$18
($2,888)
$65
($217)
Total $21,262
the above
FY 01/02
amounts are
Total
$0
$24,284
$18
$36
($2,888)
($5,776)
$65
$130
($217)
($434)
($3,022)
$18,240
If the attached Resolution is adopted, the combined amount of
the Fund Transfers will equal the actual FY 01/02 Year End
deficit amounts noted above.
C. FY 02/03 Protected Deficits
It is anticipated that the Lighting and Landscape Maintenance
District Funds will again show a deficit at the end of FY
02/03. Consistent with City Council direction on June 5, 2002,
it is the intent of staff to present to the City Council a
Resolution approving additional fund transfers to offset those
year end deficits. However, in order to avoid transferring too
much or too little, that recommended action will be deferred
until November of 2003 in order to reflect actual year -end fund
balances.
Current project year
transfers summarized as
To Be Transferred to:
Fund
2300: Street Lighting
2305: Zone 5 [L /S]
2307: Zone 7
2309: Zone 9
Total
end fund
follows:
From
Gas Tax Fund
deficits would require fund
$37,868
$11,480
$1,236
$493
$51,077
STAFF RECOMMENDATION (Roll Call Vote
From
General Fund
$0
$11,480
$1,236
$493
$13,209
Total
$37,868
$22,960
$2,472
$986
$64,286
Adopt Resolution No. 2002- amending the FY 02/03 Budget by
appropriating additional monies from the General Fund and the Gas
ax Fut.d in order to revise the amounts of certain fund transfers
to the Maintenance Assessment District Funds.
Attachments:
Exhibit 1: Resolution
AD 02 -03 budget amend
Exhibit 1
RESOLUTION NO. 2002 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
02/03 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND FUND TRANSFERS FROM THE
GENERAL FUND [FUND 10001 AND THE GAS TAX FUND
[FUND 26051 REQUIRED TO OFF SET FY 01102
BEGINNING YEAR FUND DEFICITS FOR CERTAIN
ASSESSMENT DISTRICT FUNDS AS DEFINED HEREIN
WHEREAS, on June 5, 2002, the City Council adopted the Budget
for Fiscal Year 2002/03; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$18,240; and
WHEREAS, said staff report discusses certain fund transfers
approved last fiscal year and the need to adjust same; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $18,240, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 20th day of November, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
Resolution No. 2002 -
Exhibit "A"
A. Fund Allocation
Fund No.
Fund Name
Amount
1000
General Fund
$(3,022)
2605
Gas Tax Fund
$21,262
$0
Total
$18,240
B. FY 02/03 Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
From:
1000.7900.0000.9820
$0
$(3,022)
$(3,022)
2605.8310.0000.9820
$0
$21,262
$21,262
Sub -Total
$74,100
$18,240
$18,240
To.
2300.3720
$0
$24,284
$24,284
2304.3720
$0
$36
$36
2305. 3720
$0
$ (5,776)
$ (5, 776)
2307.3720
$0
$130
$130
2309.3720
$0
$(434)
$(434)
Sub -Total
$74,100
$18,240
$18,240
C. Total FY 01/02 & FY 02/03 Budget Appropriation:
BUDGET NUMBER
FY 01/02
FY 02/03
TOTAL
From:
1000.7900.0000.9820
$17,050
$(3,022)
$14,028
2605.8310.0000.9820
$57,050
$21,262
$78,312
Sub -Total
$74,100
$18,240
$92,340
To.
2300.3720
$40,000
$24,284
$64,284
2304.3720
$0
$36
$36
2305.3720
$30,000
$(5,776)
$24,224
2307.3720
$3,100
$130
$3,230
2309. 3720
$1, 000
$ (434)
$566
Sub -Total
$74,100
$18,240
$92,340
Approved as to form: