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HomeMy WebLinkAboutAGENDA REPORT 2002 1218 CC REG ITEM 09BTO FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council ITEM q• 8. Kenneth C. Gilbert, Director of Public Works December 6, 2002 (Council Meeting 12- 18 -02) I (C -- SUBJECT: Consider Resolution Amending the FY 02/03 Budget to Revise the Budget for Project 8049: a Consultant Study to Investigate the Feasibility and Cost Related to the Possible Establishment of a Prohibition or Restriction of Non -Local Truck Traffic on Route 118 Between the Route 23 Freeway and Route 232 (Vineyard Avenue) nT.grTTGGT0W A. Background 1. On June 5, 2002, the City Council authorized staff to retain the services of a consultant [Parsons] to develop a feasibility report setting forth the requirements and costs related to the development, processing and administration of an application to Caltrans for the establishment of truck restrictions on Route 118. 2. On August 21, 2002, the City Council adopted a resolution funding the initial phases of work for this study. 3. On November 6, 2002, the City Council received and considered a report pertaining to Task 1: the affect of the National Highway System [NHS] designation on the desired truck restriction efforts. B. Citv Council Discussions on November 6 On November 6 the City Council: 1. Received a report which advised that, in the opinion of Parsons, the NHS designation, in of itself, would not impair the City's ability to seek, or Caltrans' ability to grant, truck restrictions; Truck-ban-0212 000073 Truck Restriction Investigation December 6, 2002 Page 2 2. Was advised that the original Task 2 [an analysis of the requirements related to the possible removal of the NHS designation] was to be deleted from the Scope of Work; 3. Was advised that the establishment of truck restrictions must be based on a safety justification; 4. Considered a draft scope of work and fee for a revised Task 2 to prepare a Safety Analysis of the corridor. At that meeting it was also clarified that the limits of the study area should be extended westerly to Route 232, Vineyard Avenue. C. Revised Scope for Task 2 In response to input received from the City Council on November 6, Parsons has revised the Scope of Work and fee for the new Task 2. The revised scope is generally summarized as follows: "Conduct a safety analysis of SR 118 within the project limits to evaluate the corridor for any nonstandard geometric features, researching any existing accident data with Caltrans and the CHP, and identifying environmentally sensitive areas that could be adversely affected by certain types of truck cargo. The Consultant will also review successful prohibition and /or restriction applications with similar safety issues identified as part of this task, if any, and make an assessment as to the likelihood of successfully completing the truck restriction application." In the report considered by the City Council on November 6, the fee amount cited for Task 2 was $6,897. Due to the change in the Scope of Work, the fee amount has been increased to $12,538. D. Air Quality Impacts The analysis to be performed by Parsons will also include an investigation of air quality impacts of diesel emissions, particularly with regard to the proximity of those emissions to schools and school -aged children. This analysis will be restricted to a review of available information on the subject. It will not include the type of in -depth analysis which would be required to attempt to build a correlation between truck emissions and poor school attendance at a particular school located next to a highway. Such an effort was believed to be beyond the resources approved for this stage of this investigation. Truck—ban-0212 0 CL 0741 4 Truck Restriction Investigation December 6, 2002 Page 3 E. Fiscal Impact 1. Change to Scope: The following is a summary of the proposed change to the Consultant fees: Task 1. Investigate NHS Designation 2. Remove NHS Designation [deleted] 2A. Safety Analysis 3. Describe Application Requriements 4. Summary Report Reimbursable Expenses Original Fee ($) Revised Fee ($) 3,513 2,701 3,513 0 0 13,338 8,364 7,754 4,160 3,736 500 500 Total 20,050 28,029 2. Budget Amendment: It is necessary to amend the Budget to fully fund this study. Attached is a Resolution for that purpose. The proposed change is summarized as follows: Description Current Amt. ($) Revised Amt. ($) Appropriation from Fund 2002: Traffic Mitigation 21,000 28,100 Budget Amount: 2002.8310.8049.9601 21,000 28,100 It should be noted that, if it is determined that Tasks 3 and /or 4 are not required, funds appropriated for that portion of the study will not be expended and the unexpended appropriations will be returned to the funding source. STAFF RECOI- MNDATION Adopt Resolution No. 2002 - revising the appropriation and budget for the subject consultant services. Attachments: Exhibit l: Resolution Truck—ban-0212 00007-15 Exhibit 1 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 02/03 BUDGET TO REVISE THE APPROPRIATION AND BUDGET FOR PROJECT 8049 - HIGHWAY TRUCK RESTRICTIONS [FUND 2002 - TRAFFIC MITIGATION FUND] WHEREAS, on June 5, 2002, the City Council adopted the Budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $7,100; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $7,100, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18TH day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail 0000 i G Resolution No. 2002 - Exhibit "A" REVISED APPROPRIATIONS & BUDGET FOR Highway Truck Restriction Project [Project No. 8049] FUND ACCOUNT NUMBER APPROPRIATION REQUEST Traffic Mitigation 2002.8310.8049.5500 $ 7,100 TOTALS: $ 7,100 FY 02/03 BUDGET RE -CAP ACCOUNT NUMBER CURRENT SUBJECT REVISED REVISED FY 02/03 BUDGET FY 2002 /03 APPROPRIATION FY 2002/03 $21,000 BUDGET / (REDUCTION) BUDGET 2002.8310.8049.xxxx $21,000 $ 7,100 $ 28,100 TOTALS: $ 21,000; $ 71100 $ 28,100 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT FY 02/03 BUDGET SUBJECT APPROPRIATION / (REDUCTION) REVISED FY 02/03 BUDGET 2002.8310.8049.9601: Design $21,000 $ 7,100 $ 28,100 2002.8310.8049.9610: R -O -W $ 0 $ 0 $ 0 2002.8310.8049.9640: Const. $ 0 $ 0 $ 0. 2002.8310.8049.9650: Insp. $ 0 $ 0 $ 0 TOTALS: $21,0001 $ 7,100 $ 28,100 Approved as to form: OOC-©77