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HomeMy WebLinkAboutAGENDA REPORT 2002 1218 CC REG ITEM 10DMOORPARK CITY COUNCIL AGENDA REPORT ITEM lo. -D. Yu . AD 0 /- /88,3 a.'14 aa.1pr TO: Honorable City Council FROM: Deborah S. Traffenstedt, ATCM /City Clerk DATE: December 5, 2002 (CC Meeting of 12/18/02) SUBJECT: Consider Resolution Amending the Salary Plan for Competitive Service, Non- Competitive Service, and Hourly Employees and Rescinding Resolution No. 2002 -1992 and Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 2001 -1883 BACKGROUND AND DISCUSSION Attached to this report is a draft resolution amending the Salary Plan to add a Community Services Technician position, revise the title for Recreation Superintendent to Recreation Manager, and revise the salary range for the Clerk Typist position to be consistent with the Clerk position listed under the Hourly Positions heading for salary range consistency purposes (both positions are now shown as Range 22). Revisions to position title and salary range are shown with legislative format in the attached Salary Plan. The actual salary tables that were adopted in July 2002 (to incorporate a cost -of- living increase) have not been revised, with the exception of a new effective date (the salary tables are not included with the attachment to this report, but will be included in the final resolution). Also attached is a draft resolution amending the Classification Plan to add Assistant City Clerk and Community Services Technician job descriptions, revise the job title for Recreation Superintendent to Recreation Manager, and revise the job description for Administrative Services Manager. The changes to the Administrative Services Manager job description were done so as to allow the position to be used in any City department versus job specific to one department. Only the new and revised job descriptions are included with the attached resolution. A complete 0001 -GG Honorable City Council December 18, 2002 Regular Meeting Page 2 copy of the revised Classification Plan is available for review upon request (and will be included with the final resolution). STAFF RECOMMENDATION Adopt Salary Plan Resolution No. 2002- and adopt Classification Plan Resolution No. 2002- Attachments: 1. Draft Salary Plan Resolution 2. Draft Classification Plan Resolution 0003-67 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE SALARY PLAN FOR COMPETITIVE SERVICE, NON- COMPETITIVE SERVICE AND HOURLY EMPLOYEES, AND RESCINDING RESOLUTION NO. 2002 -1992 WHEREAS, the City Council at its meeting on July 17, 2002, adopted a new Salary Plan to implement a 2.4 percent cost -of- living increase to all Salary Ranges; to add two Steps (2.5 percent each for a total of 5 percent) to each Salary Range, creating a new Salary Plan with thirteen (13) Steps for each Salary Range; to revise the Salary Range for the City Manager, Assistant City Manager, Deputy City Manager, Community Development Director, Community Services Director, Public Works Director, Administrative Services Director, Assistant to City Manager /City Clerk, Budget and Finance Manager, and Planning Manager; and to add an Assistant City Clerk position; and WHEREAS, changes are now proposed to the Salary Plan to add a Community Services Technician position, revise the title for Recreation Superintendent to Recreation Manager, and revise the salary range for the Clerk Typist position to be consistent with the Clerk position listed under the Hourly Positions heading. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The salary plan of hourly rates is hereby adopted for all of the positions herein listed: Non - Competitive Service Positions* City Manager Assistant City Manager Deputy City Manager Community Development Director Community Services Director Public Works Director Administrative Services Director Assistant to City Manager /City Clerk Budget and Finance Manager Planning Manager Redevelopment Manager Administrative Services Manager Finance /Accounting Manager Accountant II Information Systems Manager Principal Planner Salary Range 95 87 85 83 83 83 83 83 75 75 71 71 71 67 67 67 + All Non- Competitive Service Positions are exempt from payment of overtime. Q () GIL G(5 Resolution No. 2002 - Page 2 Non - Competitive Service Positions* Salary Range Recreation Manager 67 Senior Management Analyst 67 Accountant I 62 Assistant City Clerk 62 Information Systems Supervisor 62 Management Analyst 62 Public Works Supervisor 62 Competitive Service Positions Salary Range Senior Planner ** 64 Associate Planner 60 Recreation Supervisor 59 Maintenance Supervisor 59 Vector /Animal Control Specialist 59 Assistant Planner 56 Human Resources Analyst 56 Executive Secretary 52 Planning Technician II 52 Code Enforcement Officer II 51 Account Technician II 51 Human Resources Assistant 51 Senior Center Coordinator 51 Recreation Coordinator II 51 Deputy City Clerk II 50 Recreation Coordinator I 47 Account Technician I 46 Administrative Services Technician 46 Community Services Technician 46 Deputy City Clerk I 46 Senior Maintenance Worker 45 Administrative Secretary 43 Maintenance Worker III 41 Planning Technician I 41 Vector /Animal Control Technician 41 Code Enforcement Officer I 40 Crossing Guard Supervisor 39 Secretary II 39 Receptionist 39 Teen Coordinator 39 Account Clerk II 38 Records Clerk 38 Maintenance Worker II 37 Account Clerk I 34 Secretary I 29 Clerk Typist 2 -G2 Maintenance Worker I 18 * All Non- Competitive Service Positions are exempt from payment of overtime. ** Competitive Service positions designated as exempt from the payment of overtime. 001GiG9 Resolution No. 2002 - Page 3 Hourly Positions * ** Information Systems Technician Program Director Recreation Assistant Recreation Leader III Intern Laborer /Custodian III Recreation Leader II Clerk Administrative Aide Laborer /Custodian II Crossing Guard Recreation Leader I Clerical Aide II Laborer /Custodian I Clerical Aide I Recreation Aide Salary Rance 46 34 32 32 30 28 22 22 20 18 18 14 14 10 6 6 SECTION 2. The corresponding salaries for the ranges established in Section 1. are attached hereto and incorporated herein as "Hourly Salary Schedule" Table. Also attached for information purposes are "Bi- Weekly Salary Schedule ", "Monthly Salary Schedule" and "Annual Salary Schedule" Tables. SECTION 3. The Salary Plan is based on ranges of two and one - half percent (2.50) and step increases of two and one -half percent (2.50) with a total of thirteen (13) steps. The bi- weekly rate is based on multiplying the hourly rate by 80 hours. The annual rate is calculated by multiplying the bi- weekly rate by twenty -six (26) pay periods. The monthly rate is calculated by dividing the annual rate by twelve (12) months. SECTION 4. Effective with the payroll period beginning June 30, 2001, City shall pay a deferred compensation contribution into a City approved deferred compensation program, for enrolled regular full -time and regular part -time employees, and the contribution amount shall be as follows: City Manager - Three percent (3.0%) of gross base salary, Department Head positions - two and one -half percent (2.50) of gross base salary, and all other Management and Competitive Service regular full -time and regular part -time positions - Two percent (2.0%) of gross base salary. Gross base salary is defined as wages paid as described in the Salary Plan (reference Section 3. herein) plus any additional wages paid to the employee which are calculated as a percent of the Salary Plan wages (excluding deferred compensation payment). * ** An employee in a designated hourly position may be hired as regular part-time, consistent with the definition in the City's Personnel Rules. �1, 001 d 0 Resolution No. 2002 - Page 4 SECTION 5. The City shall pay compensation for Spanish language bilingual skills to regular non - competitive and competitive service employees, consistent with the rate and qualification requirements approved in a Memorandum of Agreement between the City of Moorpark and the Service Employees International Union AFL -CIO, CLC, Local 998. Qualification for bilingual pay shall be determined by the City Manager at his or her sole discretion. SECTION 6. Implementation of salary adjustments for positions noted in Section 1., herein, shall be limited by the performance review system. Employees shall be evaluated prior to their anniversary date, and salary adjustments shall be effective as of the first day of the pay period in which the anniversary date occurs. SECTION 7. The implementation of this Salary Plan shall be applicable to the payroll period beginning December 27, 2002, except as otherwise indicated in Section 4 herein. SECTION 8. Resolution No. 2002 -1992 is hereby rescinded in its entirety. SECTION 9. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Salary Tables (Hourly, Bi- weekly, Monthly, and Annual) () � "1' 4 -- .a %:a-: sL RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE AND COMPETITIVE SERVICE EMPLOYEES AND RESCINDING RESOLUTION NO. 2001 -1883 WHEREAS, the City Council adopted Resolution No. 2001 -1883 on September 5, 2002, establishing a revised classification plan and job descriptions for Non - Competitive and Competitive Service employees; and WHEREAS, the Council has determined that revisions to the Classification Plan are appropriate to revise the job description for Administrative Services Manager, add Assistant City Clerk and Community Services Technician job descriptions, and revise the title for Recreation Superintendent to Recreation Manager. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All job descriptions attached as Exhibit A to this resolution are hereby adopted as the City's Classification Plan for all included employees in both the Non - Competitive and Competitive Service. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. Resolution No. 2001 -1883 is hereby rescinded. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Classification Plan Job Descriptions 1.i^ 0001 W ow Resolution No. 2002 - Page 2 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions 0001`43 Resolution No. 2002 - Page 26 ADMINISTRATIVE SERVICES MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To direct, manage, supervise, and coordinate the programs and activities of the Administrative Services Division within an assigned Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Department Head. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a Department Head, Deputy City Manager, or Assistant City Manager. Exercises direct supervision over professional and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assumes responsibility for assigned administrative services and activities of a department including contract administration, grant management, purchasing, information systems, department or City fixed assets; assist department with budget process; assist with specific risk management and personnel responsibilities. 2. Provide responsible staff assistance and support to the assigned department head. 3. Assume responsibility for specific department programs, projects, and activities including, but not limited to time accounting, tracking deposits, and development monitoring and condition compliance. 4. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. ('.11, 1) r Resolution No. 2002 - Page 27 5. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within Departmental and City policy, appropriate service and staffing levels. 6. May plan, direct, coordinate, and review the work plan for the assigned division or department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 7. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Participate in the development and administration of an assigned division or department's budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures within approved limits; implement adjustments. 9. May serve as liaison for the assigned department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 10. Prepare and present staff reports and other necessary correspondence. 11. Conduct a variety of organizational and operational studies and investigations; recommend modifications to City or department programs, policies, procedures and fees as appropriate. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal administration. 13. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. Resolution No. 2002 - Page 28 QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of one or more comprehensive municipal programs. Effectively manage contracts and evaluate the work of contractors. Develop and administer division or department goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare and present clear and concise administrative and financial reports to a variety of City officials and the public. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support r goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. (WIG:1'46 Resolution No. 2002 - Page 29 Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal administration, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Jkd 000 Resolution No. 2002 - Page 35 ASSISTANT CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of responsible and complex administrative and analytical duties in support of the City Clerk responsibilities; to attend City Council meetings and have primary responsibility for preparation of minutes; to plan, direct and coordinate record retention and destruction; to assist with the election process including responsibility for Political Reform Act filings; and to assume all duties and responsibilities of the City Clerk in his /her absence. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant to City Manager /City Clerk. Exercises direct supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, direct and participate in the work involved in maintaining official City documents and records including agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records of the City Council, Redevelopment Agency and subsidiary authorities. 2. Participate in the development, implementation and monitoring of goals, objectives and policies for the City Clerk's Office. 3. Supervise, train and evaluate employees as assigned and assist in their selection. 4. Assist with the development and administration of the City Clerk's Division budget. 5. Coordinate the document imaging system and maintenance of complex filing and computerized record systems; analyze and evaluate technology relative to records management. () .11)04 d 8 Resolution No. 2002 - Page 36 6. Implement and coordinate the subpoena response function of the City Clerk's Department as needed. 7. Compile, organize and interpret data, write reports and prepare correspondence. 8. Analyze administrative and operational situations and recommend change as needed. 9. Ensure compliance with legal requirements for record retention and destruction, assist with preparation and updating of City's records retention schedule, and administer the storage, retrieval and destruction of documents. 10. Assist the City Clerk in performance of Municipal election responsibilities and City filing officer responsibilities in compliance with the Political Reform Act. 11. Direct and participate in file research and document certification. 12. Operate a personal computer, printer and applicable software to independently produce correspondence, memoranda, reports and other materials. 13. Attend City Council and Redevelopment Agency meetings and prepare all minutes. 14. Serve as acting City Clerk in the Clerk's absence and signs official documents as needed. 15. Assist in developing and design or departmental, operational and administrative procedures or forms as required. 16. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May participate in contract administration. 2. May perform or assist in preparation of employee performance evaluations. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Applicable federal and state laws and regulations, including the Political Reform Act, Ralph M. Brown Act, and Public Records Act. Principles, practices and techniques of public records management including document imaging and applicable laws regarding records retention and destruction requirements. City government structure and processes. C ell CP I t9 Resolution No. 2002 - Page 37 Effective public contact and public relations techniques and practices. Bid procedures for public agency projects. Analysis and research methods and techniques. Principles of supervision and training. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment Pertinent Federal, State, and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2002 - Page 38 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in a City Clerk's Office, including at least one year of lead or supervisory experience is required. Training: Education required is equivalent to a Bachelors degree from an accredited college or university with major course work in Public or Business Administration or a closely related field. Two years of the education requirement may be substituted with four years of responsible and related work experience. License or Certificate Possession of or ability to obtain, an appropriate, valid Municipal Clerk certification is preferred. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. 00001 Resolution No. 2002 - Page 82 COMMUNITY SERVICES TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under direct supervision, performs a variety of administrative support work within the Community Services Department, including assisting with research, analysis, program development, report writing, grant administration, publicity and public information pertaining to Community Services Department programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. May supervise technical or clerical staff. May exercise administrative supervision and coordination over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist in coordinating, monitoring, and administering assigned program areas including but not limited to commercial and residential solid waste and recycling programs; household hazardous waste collection; used oil recycling; public transit, and senior and disabled paratransit; assist in assigned administrative support functions including file maintenance, records storage, budget; may direct the work activities of assigned technical or clerical personnel or other subordinate staff or contract operations. 2. Assist in implementing operational, administrative, program, and other policies and procedures; provide administrative support and research. 3. Provide preliminary analysis for the preparation and administration of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. ��0 _J� Resolution No. 2002 - Page 83 4. Under supervision, collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 5. Assist in administering maintenance and service contracts, developing requests for proposals, and conducting research on specifications. 6. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 7. Participate in special projects and studies including background research of new programs and services, and feasibility analysis; prepare and present reports. 8. Assist in preparation of and monitoring grant programs, related proposals, and grant progress reports. 9. Participate in various committees; attend and participate in professional group meetings. 10. Make oral and written presentations to the staff, the public, and professional groups. 11. Participates in the preparation and revision of brochures and other administrative materials; develops educational displays; may be asked to assist with youth outreach and school presentations. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups, and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements, and newsletters. 3. May participate in contract administration with outside consultants and developers. 4. Serve as emergency response worker as necessary. 5. Perform various fieldwork as required. 6. May perform work on weekends. Resolution No. 2002 - Page 84 7. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principals of integrated waste management, including solid waste source reduction, recycling, and composting. Practices of public transit and ADA paratransit programs. Principles of mathematics and statistics. Principles of business letter writing and basic report preparation. Methods of research, program analysis, and report preparation. Public relations techniques. Spreadsheet, word processing, and financial management computer applications. Modern office procedures, methods, and equipment. Ability to: Understand, interpret, and communicate the City procedures, rules and regulations, and implement applicable procedures. Perform varied technical administrative work. Perform routine clerical work. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Perform administrative and analytical activities for assigned programs. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. 0001-G4 Resolution No. 2002 - Page 85 Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in areas of responsibility. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible administrative and analytical experience. Public agency experience, including work experience in the areas of integrated waste management, recycling, transit or ADA paratransit programs is preferred. Training: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in environmental sciences, public administration, journalism, communications or a related field. Graduation from an accredited college or university with a Bachelors degree from an accredited college or university with an emphasis in environmental sciences, public administration, journalism, communications or a related field is preferred. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens;-exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. 0(g) 4 e-15 ". Resolution No. 2002 - Page 86 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. () () 01IC Resolution No. 2002 - Page 196 RECREATION MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including but not limited to adult and youth sports, leisure classes, special events, senior citizens, camps and other City programs; to manage the recreation center facility and gymnasium, and to effectively market and promote these and other programs. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director. Exercises direct supervision over recreation and clerical support staff including volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions and clerical support staff. 2. Provide responsible staff assistance and support to the Director of Community Services. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; 00013", Resolution No. 2002 - Page 197 schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and park facility improvements; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Preparation and administration of program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize a variety of recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community Services, prepare analytical and statistical reports to Director, Parks and Recreation Commission and possibly City Manager and City Council on operations and activities. 10. Develop project proposals; conduct program evaluations. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and Recreation planning for populations. Principles of supervisio Principles and practices activities of City recreation programs. adults, youth, teen and other targeted n, training and performance evaluation. of contract management. 0 Resolution No. 2002 - Page 198 Desktop publishing software, and other types of software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices and youth camp administration. Pertinent Federal, State, and local laws, Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: of recreation services codes and regulations. Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Develop and maintain financially self - supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: COv189 Resolution No. 2002 - Page 199 Experience: Six years of increasingly recreation, including three responsibility. Training: responsible experience in years of supervisory or lead Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communications, or a related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces, exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity.