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TO: Honorable City Council
FROM: John Hartnett, Recreation Superintendent q111
DATE: December 6, 2002 (CC Meeting of December 18, 2002)
SUBJECT: Consider Adoption of Resolution Amending the FY 02/03
Budget by Appropriating Funds for the Installation of
Two Bocce Ball Courts at Tierra Rejada Park
F.- 0410;'I '1
The City Council is being asked to approve a budget amendment
appropriating $7,500 from the General Fund Reserve and $800 from
the Senior Center Trust Fund for materials and equipment to
install two (2) Bocce Ball Courts at Tierra Rejada Park. The
budget amendment would bring the total project cost to $8,300
with labor being provided by the Parks Division of Community
services.
BACKGROUND
The Moorpark Senior Center strives to provide a well - balanced
mix of recreational opportunities for older adults. As part of
its commitment to enhancing the lives of older adults, the
Senior Center Advisory Committee has expressed an interest for
some time now in installing two Bocce Ball courts at an outdoor
location in Moorpark that is convenient to the Senior Center.
Since 1998, the Senior Center has held a Bocce Ball Tournament
each year. In 2001, 38 seniors participated in tournament play.
In 2002, as part of the Senior Games, 43 seniors participated in
the Bocce Ball Tournament. Bocce Ball continues to grow in
popularity among seniors and will make a healthy, accessible
addition to the City's recreation options.
In order to assist with the process of selecting an ideal site
for the courts, an Ad Hoc Committee was formed in August, 2002,
000195
Honorable City Council
December 18, 2002
Page 2
consisting of one Senior Center Advisory Committee member and
one Parks and Recreation Commissioner.
DISCUSSION
On October 3, 2002, the Ad Hoc Committee and Community Services
staff conducted visits at park sites considered to be the best
potential locations for Bocce Ball courts. The locations
included Tierra Rejada Park, Griffin Park, Peach Hill Park, and
Mountain Meadows Park. These parks were selected based on
location within the City, available area for courts, access to
parking and restrooms, other recreation activities in the park,
and additional factors. After evaluating each location, the Ad
Hoc Committee voted in agreement with the recommendation: I`
choice site - Tierra Rejada Park; 2nd choice site - Griffin Park.
An oral report was presented to the Senior Center Advisory
Committee and the Parks and Recreation Commission, and both
concurred that the area just east and adjacent to the tennis
courts at Tierra Rejada Park is the preferred site. Tierra
Rejada was selected as the ideal location due to a number of
considerations. Close proximity to parking, an area that can be
dedicated for this use, a relatively flat surface area with
natural drainage, water access nearby, sidewalk /wheelchair
access, and some shade trees make it a favorable location. The
Parks and Recreation Commission did consider the fact that this
would eliminate the area as a possible site for a fourth tennis
court, which has been a potential future goal of the Commission.
In addition, parking on the weekends could be an issue, although
the primary users will be seniors, who typically play Bocce Ball
during the weekday.
It is anticipated that the two Bocce Ball courts (approximately
75 ft. x 15 ft.) can be designed and constructed by utilizing
in -house City staff. Materials include wood or cement framing
curbs, screened decomposed granite, gravel and drainage pipes,
cement sidewalk, and water hook -up. A locked storage bin
located nearby will be needed to store rakes, a roller and hose
for court grooming, as well as Bocce balls to be purchased and
used by the Moorpark Senior Center.
Although the Bocce Ball courts will be used primarily by seniors
in the community, the courts will be available for use by anyone
Honorable City Council
December 18, 2002
Page 3
from the public. City staff will accomplish general maintenance
of the courts. Additional upkeep, grooming of the courts beyond
traditional maintenance, will be done by members of the Senior
Center.
The anticipated costs associated with the project are as
follows:
Proposed Budget
Expenditures
Design and Labor
No Cost
Materials
$7,500
Storage Container /Equipment
$800
TOTAL
J$8,300
The City Council is being asked to approve an amendment to the
FY 02/03 budget by appropriating $7,500 from the General Fund
reserve to cover the costs of materials for the installation of
two Bocce Ball courts at Tierra Rejada Park and $800 from the
Senior Center Trust Fund for a storage container and equipment
to maintain the courts. Ordinarily, staff would recommend the
use of Park Improvement Funds for a project of this type.
However, Zone 3, which includes Tierra Rejada Park, has no
available uncommitted funds at this time. Staff does not
anticipate any new revenue to Zone 3 until the Pacific
Communities Development is close to occupancy.
STAFF RECOMMENDATION (Roll Call Vote Required)
Adopt Resolution No. 2002-
000:19
RESOLUTION NO. 2002-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2002/03 BUDGET FOR EXPENDITURES RELATED TO
INSTALLATION OF BOCCE BALL COURTS BY
APPROPRIATING $7,500.00 FROM THE GENERAL
FUND RESERVE BALANCE (1000.5500) TO THE
TIERRA REJADA PROPERTY MAINTENANCE BUDGET
(2400.7800) AND $800.00 FROM THE SENIOR
CENTER TRUST FUND (6000.2612) TO THE SENIOR
CENTER DIVISION EXPENDITURE BUDGET
(1000.7610).
WHEREAS, on June 5, 2002, the City Council adopted the FY
2002/03 Budget; and
WHEREAS, on December 18, 2002, staff presented the Council
with a report which requests the appropriation of $7,500.00 from
the General Fund Reserve Balance and $800.00 from the Senior
Center Trust Fund for the installation of two (2) Bocce Ball
Courts; and
WHEREAS, Bocce Ball continues to grow in popularity and
will make a healthy, accessible addition to the City's
recreation options; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line items.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate $7,500.00 from
the General Fund Reserve Balance and $800.00 from the Senior
Center Trust Fund, to the Tierra Rejada Property Maintenance
budget and the Senior Center Division expenditure budget, as
more particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
() () 1J. 3F3
PASSED AND ADOPTED this 18th day of December, 2002.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
00101-9
Attachment
Resolution No. 2002-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund
$7,500.00
6000.2612
Senior Center Trust Fund
$800.00
Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2400.7800.7811.9252
$1000.00
$7,500.00
$8,500.00
1000.7610.7619.9208
$4,400.00
$800.00
$5,200.00
Approved to Form: e_1
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