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Home My WebLink AboutAGENDA REPORT 2003 0205 CC REG ITEM 10K,A re)omary . - QP�r�v� ��u.�Precr.�mar. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Richard A. Diaz, Capt DATE: January 30, 2003 (CC Meeting of 2/5/03) SUBJECT: Consider Replacement of Kawasaki Motorcycles with Bavarian Motor Works (BMW) Motorcycles and Adoption of a Resolution Amending the Fiscal Year 2002/03 Budget to Allocate $22,875.67 from the Equipment Replacement Fund for the Purchase of a BMW Motorcycle SUMMARY The purpose of this report is to analyze the law enforcement motorcycles available to determine the most effective one available in today's market and in the near future, taking into consideration ease of use, applicability to the urban street environment, cost, serviceability and durability. Additionally, the Police Department requests the start of a program of replacing the two Kawasaki motorcycles utilized by the City of Moorpark's Traffic Enforcement Unit with BMW motorcycles, including the purchase of one BMW motorcycle in April 2003 of the current fiscal year and one in the FY 2003/04 fiscal year. Because of an oversight in projecting the replacement benchmark for the motorcycle that needs replacement at this time the motorcycle was not budgeted for this fiscal year and it is now requested that the replacement be funded. The other replacement benchmark is projected to occur during the next budget year and it will be requested in the proposed FY 2003/04 budget for replacement. 000207 Honorable City Council February 5, 2003 Regular Meeting Page 2 BACKGROUND A major component of municipal police service is that of traffic safety. For the City of Moorpark, the safety of motorists and pedestrians on streets and adjoining sidewalks remains an important goal of the Police Department. Along with our basic law enforcement patrol program, delivered 24 hours a day, seven days a week, the Police Department provides a full- service Traffic Unit for traffic enforcement and accident investigation. Under the supervision of Sergeant Craig Smith, the Traffic Unit is comprised of two motorcycles and one patrol equipped vehicle for use by the traffic enforcement officers who are also responsible for traffic accident investigation. There is also one part -time cadet to provide additional support and field services. In addition to enforcement and accident investigation, the deputy sheriffs within the Traffic Unit are all experts at investigating motorists suspected of driving under the influence of alcohol and /or drugs. The Traffic Unit is also responsible for ensuring that our Patrol officers retain their skill levels in traffic enforcement, accident investigation and DUI investigation. The Police Department now uses the Kawasaki KZ 1000 -P Police Motorcycle. The Police Department initially used the Harley Davidson motorcycle in the mid 1980's, but soon had to rely upon Kawasaki motorcycles as our reliable workhorses. The change was due to Harley Davidson not being responsive to law enforcement's needs for the enforcement motorcycle. However, we continuously investigate emerging technologies within the field of police equipment, including motorcycles, with the goal of increased efficiency and safety. There are now three motorcycle manufacturers producing police motorcycle packages for sale in the United States: BMW, Harley Davidson and Kawasaki. While Honda distributes a police motorcycle only in European countries, the Los Angeles Sheriff's Department is currently testing one and the Thousand Oaks Police Department is in the process of receiving two for evaluation. Several years ago, BMW introduced a police motorcycle for use in the United States. While BMWs have been successfully used for many years by law enforcement agencies in Europe, they are now beginning to create a foothold at police departments within many California cities. OGG208 Honorable City Council February 5, 2003 Regular Meeting Page 3 The law enforcement model of the Honda ST 1000 was imported from Europe for LASD testing and is not currently available for use or sale in North America. The Honda has many of the same features as the BMW, including ABS brakes and a water - cooled engine. While it is anticipated to cost less than the BMW, it is unavailable for purchase and was therefore not reviewed in this assessment, but could be at a future date. Considering that there are still maintenance problems associated with the law enforcement model of the Harley Davidson, this report compares the only two remaining motorcycles for your consideration, the existing Kawasaki and the BMW. After many years of not catering to law enforcement agencies, Harley Davidson attempted to reenter the law enforcement market in the mid 1980's with a program similar to the one now offered by BMW. As a result, many law enforcement agencies, including the City of Moorpark, entered into a contract with Harley Davidson for their law enforcement motorcycle. Unfortunately though, the Harley Davidson law enforcement motorcycle did not stand up well to the rigors of traffic enforcement within a suburban environment and maintenance problems plagued Harley Davidson. It was also about this time that the recreational motorcycle interest of the `reentry motorcycle riders" baby boomer generation began to spike and Harley Davidson appeared to no longer have an interest in producing a reliable motorcycle for law enforcement use. DISCUSSION The Kawasaki KZ 1000 -P uses a four cylinder, air - cooled, carburetor - equipped 1000cc engine. This engine is equipped with a single battery and stator that discharges the battery at idle. The main limitation to this engine design is the need for constant airflow to maintain normal operating temperatures. This design does not allow the engine to remain running while stationary for any longer than a very brief period (approximately five minutes). If allowed to idle for an extended period, overheating and engine damage will occur. During darkness, the Kawasaki's engine and emergency lighting must be turned off to prevent overheating and battery discharge, leaving the enforcement officer in the dark during traffic stops. This is an obvious officer safety concern. 000,209 Honorable City Council February 5, 2003 Regular Meeting Page 4 The BMW R1150 RT -P uses a two - cylinder, oil cooled, fuel injected 1150cc engine. This engine is equipped with auxiliary cooling fans and supported by an auxiliary battery system and alternator that provides battery charging while idling. The purpose of this design is to allow the engine to remain running for extended periods while stationary. This feature is essential for keeping the headlight of the motorcycle and emergency lighting illuminated during traffic stops and other emergency operations. The fuel injection system and valve design of this engine require less maintenance than the Kawasaki, resulting in lower maintenance costs and increased in- service time. Local law enforcement agencies are now equipped with the following types of police motorcycles: AGENCY BMW KAWASAKI CHP- Ventura 10 Ventura Police 4 Simi Valley Police 6 1 Oxnard Police 6 2 Ojai PD - Sheriff 1 Camarillo PD - Sheriff 2 1 Fillmore PD - Sheriff 1 Moorpark PD - Sheriff 2 Drive Train The Kawasaki has a chain and sprocket system, which requires frequent lubrication and complete replacement periodically. The BMW is shaft driven, with an enclosed requires no scheduled maintenance within the life of the motorcycle (3 years). The shaft d much quieter and cleaner than a chain drive, lubricant deposits on the motorcycle. In component failure, replacement of the shaft covered under warranty. shaft drive that projected service rive also operates eliminating chain the event of a drive system is 0 00,2 Honorable City Council February 5, 2003 Regular Meeting Page 5 Brakinq Systems The Kawasaki is equipped with standard disc brakes, which may lock up during emergency braking. While motor officers receive extensive instruction and practice in preventing the locking of brakes during emergency stops, there is no system on the Kawasaki to prevent the brakes from locking. If a brake locks a wheel, causing a skid, the officer is unable to steer the motorcycle. The braking system on the BMW motorcycle consists of twin 12.6 - inch disc brakes on the front wheel and a single 11.2 -inch disc brake on the rear wheel. More importantly, anti -lock brakes (ABS) are incorporated within the braking system. Being a partially integrated system further enhances the BMW brakes. This allows for maximum braking from both the front and rear brakes by applying only the front brake lever. The rear brake can be operated independently of the front brakes by applying the rear brake pedal. The addition of the ABS system greatly improves the overall safety of the motorcycle by eliminating locked wheel skids during braking, allowing the motorcycle to be turned during maximum braking without losing control. As a result, the BMW motorcycle gives the officer the ability to maneuver the motorcycle in an emergency situation while braking, which is a useful tool in collision avoidance. It is difficult to quantify the number of accidents the ABS system will help eliminate, but its success is evident when utilized in our existing police cars and personal vehicles. The ABS braking system has become a standard safety feature on most cars and trucks manufactured over the past ten years. Service and Repair The Kawasaki motorcycles are serviced at Thousand Oaks Yamaha and Kawasaki. This location has a practice of giving our officers priority when service or repairs are required on the police motorcycles. As a result, most of our service work is completed in a short period of time, allowing the motor officers to return to work after a minimum delay. The only authorized service and repair station for the BMW motorcycle in Ventura County is RPM Cycles in the City of Honorable City Council February 5, 2003 Regular Meeting Page 6 Ventura. RPM has three authorized mechanics to provide service on the police motorcycles. This business states that they also give priority to law enforcement motorcycles and will have an authorized mechanic on duty during all business hours. While authorized to perform service on the BMW, RPM is no longer a BMW dealership and cannot perform warranty work. The nearest authorized dealership to the City of Moorpark for warranty service is BMW Motorcycles Authorized, in North Hollywood. According to BMW a new Ventura County BMW dealership is on the horizon and could be located in Thousand Oaks. The Kawasaki warranty is for one year of unlimited mileage. However, the typical length of time that the Kawasaki motorcycle is retained is three years and 40,000 miles. At that point, the bike is, for the most part, worn out and unusable. As a result, the last two years of Kawasaki use is not covered by warranty, and all associated service and repair costs are borne by the City. At least one of the City of Moorpark's Kawasaki motorcycles has reached its critical maintenance mark where the maintenance costs will grow significantly as the motorcycle ages. The current costs for maintenance, which includes both parts, and labor for our two Kawasaki motorcycles is broken down into the two bikes as follows: For the fiscal year of 7/01 to 7/02 2M Unit #9254 $3,426.82 2M1 Unit #9955 $2,270.94 Total $5,697.76 For the above fiscal year an increase of $2000.00 was approved to cover over - expenditures on the current account. For the fiscal year of 7/02 to present 2M Unit #9254 $3,074.94 2M1 Unit #9955 $1,120.82 Total $4,195.76 These costs are based only from invoices from the Kawasaki dealership for maintenance and do not include costs from county communications for radio or lighting repairs. 0002y2 Honorable City Council February 5, 2003 Regular Meeting Page 7 The warranty on the BMW is a three -year and 60,000 -mile warranty. Currently, the Simi Valley Police Department is the only local agency to have operated a BMW for three years and is currently in the process of returning that motorcycle after three years and 32,000 miles. Most of the repairs they experienced were covered under BMW's 60,000 -mile warranty. For the City of Moorpark, our traffic officers average approximately 10,000 miles of road travel a year. It is expected that at the contract buyback markers of three years or 600,000 miles, that for the City of Moorpark, our motorcycles will not reach the 60,000 miles before the three -year warranty expires. Comfort Features The BMW is equipped with a number of rider comfort features not available on the Kawasaki. Such features include an electrically adjustable windshield, adjustable seat, heated handgrips, and heated air ducts. There are after - market hand warmers available for the Kawasaki; however, the existing electrical system cannot handle the load they require. BMW Buy -back Program BMW has a 3 -year buy back contract program for the law enforcement model. When purchasing a new BMW motorcycle, BMW will credit approximately $9433 toward the purchase of a subsequent motorcycle. This program makes the Kawasaki and the BMW comparable in price. While there is no guarantee this program will continue, it is now in place and would be documented within a purchase contract. MOTORCYCLE COST COMPARISON There are several points to be considered when comparing the costs of the BMW motorcycle with the Kawasaki, including initial cost, overall maintenance, and availability of service: Initial Purchase Price Prep for Service Install communication pkg. Total n $20, 625 *$ 2,250 $22,875 Kawasaki $ 8,776 $ 5,328 $14,104 Honorable City Council February 5, 2003 Regular Meeting Page 8 Buy Back Price After 3yrs /60K mi. $ 9,433 * *$100(40K) Total $13,444 $14,204 Routine Service (parts and labor) Oil Change $ 65 $ 26 Tires Front $ 170 $ 150 Rear $ 190 $ 135 Clutch $ 750 $ 323 Brakes Front $ 151 $ 129 Rear $ 73 $ 65 Drive train * * *$ 300 -900 $ NA Chain /Sprocket $ NA $ 350 Tune Up $ 835 $1,388 Routine service is not covered under warranty for either the BMW or Kawasaki motorcycles. However, the BMW covers significant drive train problems if they occur within the warranty period. In addition, the Kawasaki requires service at twice the frequency as the BMW within the first 12,000 miles. *The BMW is equipped for police communications, while the Kawasaki is not, and the difference is reflected in the increased labor costs. * *The City auctioned the last two Kawasaki motorcycles for $100 each. ** *BMW's shaft - driven drive train is under warranty for three years / 60,000 miles. The Simi Valley Police Department is the first law enforcement agency in the County to operate a BMW motorcycle for three years. Their motorcycle, a 1999 BMW will be retired with 32,000 miles. The BMW Corporation is buying the motorcycle back from Simi PD at a contracted re- purchase price. During its operation, Simi Valley's share of service and repair costs totaled $5,986. Most of the repairs were covered under warranty and were not charged to Simi Valley. 00621- 4 Honorable City Council February 5, 2003 Regular Meeting Page 9 PURCHASE INVOICE Both replacement motorcycles would be purchased through the State of California's Motorcycle Solo Enforcement, 2002 Model Contract. The motorcycles are purchased in Roseville, California through A & S BMW Motorcycles, 1125 Orlando Ave 95661. Their contact persons are Tony Felice and Chuck Downing, phone number 916- 726 -7334. A & S BMW MOTORCYCLES 1125 ORLANDO AVE. ROSEVILLE, CA. 95661 BMW MOTORCYCLE 2003 MODEL R1150RT -P /CHP VERSION $16,275.00 CITY OF MOORPARK FS MS100 DYNAMAX SPEAKER $197.17 $34.92 DYNAMAX SPEAKER MOUNT $42.18 CODE 3 SIREN AMP $287.92 CODE 3 SIREN HARNESS N/C AMP 2X PLUG $2.75 TRIPLE PTT BRACKET /SWITCH $55.35 $17.46 CODE 3 BLUE LED /BLACK - FRONT $256.75 $122.22 CODE 3 RED LED /BLACK - FRONT $127.05 CODE 3 FRONT LED MOUNTING BRACKET 2x $36.30 CODE 3 FRONT LED PLASTIC HOUSING KIT 2x $14.84 CODE 3 LIGHTING HARNESS - FRONT & SIDE $56.92 CODE 3 RED LED /BLACK 2x - SIDE $254.10 CODE 3 LED SIDE MOUNT KIT $45.37 CODE 3 RED LED /BLACK 2x - RADIO BOX $254.10 CODE 3 LED LIGHTING HARNESS - RADIO BOX $26.40 CODE 3 BLUE LED /BLACK - REAR $256.75 CODE 3 AMBER LED /BLACK - REAR $127.05 CODE 3 LED LICENSE PLATE HOLDER N/C CODE 3 LED LIGHTING HARNESS - REAR $29.29 NOTE PAD HOLDER $28.53 FLASHLIGHT BATON HOLDER $85.08 $17.46 REMOTE MOUNT KUSTOM GOLDEN EAGLE - WATER PROOF $16.50 CONTROL HEAD VISOR $6.84 6 WAY FLASHER RELAY $68.00 $34.92 FRONT PROTECTION BAR SPACERS $7.84 LONG SPEAKER WIRE $7.70 SHOT GUN RELAY HARNESS $56.93 SHOT GUN MOUNT $440.00 69.84 Honorable City Council February 5, 2003 Regular Meeting Page 10 PAINT - NO ($80.00) THROTTTLEMEISTER NIC RADAR MOUNTING KIT COMPLETE NIC CHP ANTENNA ($100.00) CHP ANTENNA BRIDGE ($100.00) RIDER ORIENTATION (ONE BIKE ONLY) N/C $150.0c $18,782.71 $446.82 DELIVERY AT A &S BMW NIC $19,229.53 SUBTOTAL TAX 7.25% $1,394.14 TIRE RECYCLING FEE $2.00 $20,625.67 TOTAL BUY BACK AFTER 3YRS OR 60,000 MILES $9,433.00 DISCUSSION ON SPECIALIZED AND SAFETY EQUIPMENT ABS Brakes The BMW motorcycle clearly has the best braking package for rider safety. Traffic Unit supervisors from other law enforcement agencies have advised us that the ABS system has proven to be a far superior braking system when compared to the Kawasaki. When motor officers were confronted with right -of -way violations that could have or did cause collisions, ABS was a factor in preventing several collisions, and reducing the injuries on others. Dual Batteries and Oil Cooled Engine A common concern of our motor officers has been the inefficiency of a single- battery system and the air - cooled engine on the Kawasaki. When all of the police communication and lighting equipment is operating on the Kawasaki, it drains the battery rapidly when the officer is off the bike investigating a collision or issuing a citation. If the motor remains running to operate the lights and communication system, the engine overheats. It has always been the practice of our motor officers to turn off their motorcycles when making a traffic stop, in order to prevent overheating and battery drain on the Kawasaki. This is a safety issue when emergency lights are not operational during traffic stops and other motorists may not see the enforcement stop. 0®G21.6 Honorable City Council February 5, 2003 Regular Meeting Page 11 The BMW motorcycle has a double - battery system with an oil - cooled engine eliminating the problem of system overload and allows the officer to use the emergency lighting for extended periods of time. Heated Hand Grips It may appear that heated handgrips are a luxury and not a safety issue. However, officers who approach violators must be able to use their weapons without restriction, should the need arise. Maintaining warm hands when riding in cold weather increases the officer's dexterity and the ability to access and use this equipment. It also reduces the amount of time needed to issue a citation, as the officer does not need to warm his or her hands in order to write. This equipment is standard on the BMW motorcycle. While it can be purchased as an after market add -on for the Kawasaki, the electronics on the Kawasaki are not sufficient to handle the heated handgrips. Maintenance Every motorcycle, regardless of make and model, requires maintenance. Maintenance costs for specific services are more expensive on the BMW than the Kawasaki. However, the experience of other law enforcement agencies shows that the frequency of BMW maintenance is less than what they experienced with the Kawasaki. In addition, more of the repairs on the BMW are covered under warranty. The mechanical reliability of the BMW has yet to be tested beyond the three years included in the buy -back program. At this time, BMW will buy -back every motorcycle at the end of three years. Their re- purchase contract specifies that all repairs and service be conducted by authorized BMW mechanics and that accurate records of those services are kept. Discussion with Kawasaki representatives indicates that they do not anticipate any significant improvement to their old - technology motorcycles. There is no timeline available on when or if Kawasaki plans to equip their police motorcycles with equipment that is becoming standard on other motorcycles, including ABS brakes, dual batteries and enhanced electronics. 0002�7 Honorable City Council February 5, 2003 Regular Meeting Page 12 Purchasing the buy -back contract would offset the replacement of these motorcycles. This purchase would be on a pilot program whereby the BMW is evaluated until other law enforcement models are developed. If Honda develops its law enforcement model for sale in the United States, we can take it under consideration at that time. CONCLUSIONS When cost, efficiency and safety are the paramount factors to consider, the BMW far exceeds the Kawasaki. With the guaranteed buy -back program, the Kawasaki costs as much as the BMW over the life of the motorcycle. It is recommended that the Council accept this report and approve the purchase of one BMW R1150 RT- P law enforcement motorcycle at a total cost of $22,875.67 to replace an aging Kawasaki motorcycle ( #9254 with approximately 37,000 miles). Both traffic officers accumulate approximately 10,000 miles each year on their motorcycles. Using that estimate the replacement estimates were made. The purchase of the BMW motorcycle would include the entering into a contract with BMW for the guaranteed buy -back program, which requires BMW to re- purchase the motorcycles at the end of three years and apply their payment towards the purchase of subsequent BMW motorcycles. The remaining Kawasaki motorcycle #9955, with 26,000 miles, will be budgeted for in the proposed FY 2003/04 budget. STAFF RECOW1ENDATION 1. Approve the purchase of one BMW R1150 RT -P law enforcement motorcycle at a total cost of $22,875.67 to replace Kawasaki motorcycle #9254, with approximately 37,000 miles, and adopt Resolution No. 2003- amending the FY 2002/03 budget (ROLL CALL VOTE REQUIRED); and 2. Direct staff to enter into a contract with BMW for the guaranteed buy -back program, which requires BMW to re- purchase the motorcycle at the end of three years, and to apply the buy -back payment towards the purchase of subsequent BMW motorcycles. 000 211 8 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET BY APPROPRIATING $22,875.67 FROM THE EQUIPMENT REPLACEMENT FUND (4003- 5500) TO PUBLIC SAFETY VEHICLES (4003 -9200- 0000 -9505) FOR THE PURCHASE OF A REPLACEMENT POLICE MOTORCYCLE WHEREAS, on June 5, 2002, the City Council adopted the budget for Fiscal Year 2002/03; and WHEREAS, an oversight was made in the projected replacement benchmark of a Kawasaki motorcycle that has now reached its replacement mileage and use, and an allocation from the Equipment Replacement Fund is now required; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $22,875.67 from the Equipment Replacement Fund to the line item for purchase of Public Safety vehicles as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 5th day of February, 2003. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit "A "- Budget Revision 0002:19 Resolution No. 2003 - Page 2 EXHIBIT A BUDGET AMENDMENT FOR PUBLIC SAFETY FY 2002 -03 FUND ALLOCATION: Fund Account Number Amount Equipment Re lacement 4003 -5500 $ 22,875.67 $ 22,875.67 $ 22,875.67 Total 1 $ 22,875.67 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 4003 - 9200 - 0000 -9505 $ - $ 22,875.67 $ 22,875.67 Total $ - $ 22,875.67 $ 22,875.67 Approved to Form: 0 0 G 90