HomeMy WebLinkAboutAGENDA REPORT 2003 0219 CC REG ITEM 10HMOORPARK CITY COUNCIL
AGENDA REPORT -0� �cc�Lc l�ria
TO: The Honorable City Council
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FROM: Mary K. Lindley, Director of Community Services
DATE: February 10, 2003 (CC Meeting February 19, 2003)
SUBJECT: Consider Adoption of a Resolution Amending the FY
2002/03 Budget and Authorize Recordation of the
Notice of Completion for the Community Center
Breezeway Repairs
DISCUSSION
On July 17, 2002, the City Council allocated $20,000 to
replace the seven exposed lateral support beams in the
Community Center Breezeway. These beams were uncovered and
exposed to sun and wet weather. As a result, over time they
developed wood fungus damage and become infested with
termites. The Council is now being asked to amend the
project budget to adjust for a Change Order that was
necessary to correctly complete the repair work and to
authorize the filing of a Notice of Completion.
Budget Amendment
A contract was issued to Tasco Construction to perform the
necessary work in the amount of $18,141. Once the
contractor exposed the area during the initial repair work,
it was determined that additional beams and roof plywood
had suffered the same damage and needed to be replaced.
This required additional plywood, beams, plastering work
and scaffolding rental time. Since the Change Order become
necessary at a time in the project that work could not be
stopped, the Change Order in the amount of $13,739 was
approved administratively by staff.
The total cost of the construction was $31,880. In addition
to construction costs, the building permit was $500
M :\MLindley\Facilitics\Breezeway budget amend ccagda.doc io, OJ-24
Honorable City Council
February 19, 2003
Page 2
the total project budget to $32,380. The City Council is
being asked to approve a budget amendment in the amount of
$12,380. It is proposed that funds be transferred from the
General Fund Reserve Balance to cover the additional
expense.
Notice of Completion
A contract was awarded to Tasco Construction Inc. for
repairs to the Community Center Breezeway. The initial
contract was for $18,141. A total of one Change Order was
approved as follows:
Change Order 41 (Cost - Add $13,739) Repair additional
roof area which included additional plywood, beams,
plastering work and scaffolding rental time.
Construction of the project has been completed pursuant to
the approved plans and specifications, less minor "punch"
list items. The total completed construction budget is
$31,880. With the City Council's authorization to record
the Notice of Completion, the Contractor will receive the
balance of the payment due 35 days after the recordation
and fulfillment of all contractual obligations as
determined by the City.
STAFF RECOblMMATION (Roll Call Vote)
1. Adopt Resolution No. 2003 - , amending the FY 2002/03
Budget by appropriating $12,380 from the General Fund
Reserve Balance for additional repairs to the Community
Center Breezeway, and 2. accept the work as complete, and
authorize the filing of the Notice of Completion.
Attachments: A - Resolution
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Honorable City Council
February 19, 2003
Page 3
ATTACHMENT A
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING
THE FY 2002/03 BUDGET BY TRANSFERRING
$12,380 FROM THE GENERAL FUND RESERVE
BALANCE (1000.5500) TO THE FACILITIES
BUDGET (1000.7620) FOR REPAIRS TO THE
COMMUNITY CENTER
WHEREAS, on June 5, 2002, the City Council adopted the
budget for Fiscal Year 2002/03; and
WHEREAS, a staff report has been presented to said
Council requesting a budget amendment by transferring
$12,380 from the General Fund Reserve balance for repairs
to the Community Center; and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impacts to the budget line
item(s) .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $12,380
from the General Fund Reserve as more particularly
described in Exhibit "A" attached hereto is hereby
approved.
SECTION 2. The City Clerk shall certify to the
adoption of the resolution and shall cause a certified
resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 19th day of February, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
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Honorable City Council
February 19, 2003
Page 4
Resolution No. 2003-
EXHIBIT A
Budaet Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund - Community Services
Department
$12,380
$12,380
$36,880
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.7632.9621
$24,500
$12,380
$36,880
Approved to Form:
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