HomeMy WebLinkAboutAGENDA REPORT 2003 0305 CC REG ITEM 09BTo:
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Date:
ITEM 9• as
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Moorpark City Council
Agenda Report
The Honorable City Council
Kenneth C. Gilbert, Director of Public Works
February 24, 2002 (Council Meeting 3 -5 -03)
Subject: Consider Resolution Amending FY 2002/2003 Budget, and
Approve Plans and Specifications and Authorize
Advertisement for Receipt of Bids for the Flinn Avenue
Realignment Project [Project 8037]
BACKGROUND
In November of 2001, the City Council approved the conceptual
design for the subject project. The project plans have been
completed and the project is ready to construct. It is the goal
of staff to proceed with construction of these improvements at
this time, so that the off -site improvements for the proposed new
Police Station can be completed prior to the start of
construction of that facility.
DISCUSSION
A. Scope of Work
The subject project calls for:
• the construction of a new Flinn Avenue to intersect Spring
Road at Second Street (see Exhibit 1, Pages 1 and 2);
• the widening of the east side of Spring Road from Flinn
Avenue northerly to the rail crossing (see Ex. 1, Page 3);
• the construction of a raised center median in Spring Road
from Flinn Avenue to the rail crossing; and
Note: The installation of landscaping in that median will be
undertaken at a later date. A separate consultant has
been retained to prepare the design for that and other
landscaping in the area.
• the construction of a traffic signal at the new
intersection of Spring Road, Flinn Avenue and Second
Street.
Flinn Avenue Realignment: Advertise
February 24, 2003
Page 2
B. Spring Road Widening Project
Design efforts are proceeding on a project to widen Spring
Road south of Flinn Avenue. That project will require
acquisition of additional street right -of -way. It is
anticipated that the design will be completed within three
months and that the required rights -of -way will be acquired
by the end of 2003.
C. Construction Details
Some of the components of the subject project include the
following:
• Gas, water, sewer, telephone and storm drain utilities
will remain in the "old" Flinn Avenue right -of -way.
• The existing overhead electrical lines along the "old"
Flinn Avenue, will be placed underground in the new Flinn
Avenue. This "undergrounding" effort will also include a
portion of Minor Street.
• The installation of several new street lights.
• A water meter will be installed for the future median
irrigation system and will be "stubbed -out" to the median,
in order to avoid a future street cut.
• Irrigation sleeves will be installed from the median to a
point south of Flinn Avenue, where future medians will be
constructed.
• New curbs and gutters will be constructed at their
ultimate location, along the Spring Road and Flinn Avenue
frontage of the future Police facility.
• A sidewalk will be constructed on the south side of the
new Flinn Avenue, and on the east side of Spring Road,
south of the new Flinn Avenue.
• No sidewalks will be constructed on the north side of the
new Flinn Avenue or on the east side Spring Road north of
the new Flinn Avenue. That work will be constructed as a
part of the new Police facility.
• The old Flinn Avenue will be left in -place at this time. A
barricade will be placed at the west end of the street to
prevent vehicular access to and from Spring Road.
• A driveway will be constructed at the east end of the old
Flinn Avenue, to allow vehicular access to the properties
on the south side of the old Flinn Avenue.
D. Right -of -Way
No right -of -way acquisition will be required to construct
this project. The new Flinn Avenue and the added street width
for Spring Road, will be created via recordation of a Parcel
Map for the Police facility property.
flinn_ad - ,,k)74
Flinn Avenue Realignment: Advertise
February 24, 2003
Page 3
E. Environmental Clearance
The subject project has been determined to be Categorically
Exempt.
F. Street Vacation
It is the intent of staff to prepare and process, at a later
date, documents necessary to vacate the old Flinn Avenue.
That vacation will include action to retain utility easements
for the existing utilities to remain in place.
G. Ultimate Access to Properties south of Flinn Avenue
As mentioned above, the project calls for the construction of
a barricade at the west end of the old Flinn Avenue and the
construction of a driveway at the east end of the old Flinn
Avenue, to allow access for the businesses on the south side
of the street. The pavement improvements for old Flinn Avenue
will remain in place until the street vacation efforts have
been completed. The business and /or property owners affected
by these changes have been contacted and notified of these
changes.
Staff will be meeting with the affected business and property
owners in the future to discuss a number of issues,
including:
• the subject project;
• the future widening of Spring Road (and the right -of -way
acquisition related thereto);
• the planned vacation of the old Flinn Avenue;
[Note:Upon vacation of the street, the south one -half of old
Flinn Avenue can be conveyed to the properties fronting
the south side of the street.]
• the ultimate use of the remnant parcel to be created when
the street is relocated;
• the design for the future ultimate access from the
affected properties to the new Flinn Avenue; and
• the removal of the street improvements within the old
Flinn Avenue right -of -way to be vacated.
flinn ad
Flinn Avenue Realignment: Advertise
February 24, 2003
Page 4
H. Fiscal Impact
1. Construction Cost Estimate: A preliminary estimate of
project construction and construction related costs is as
follows:
. ... ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Element Amount
Construction Contract 532,458
Edison Undergrounding ** 100,000
Contingency (10 %) 63,246
Total 695,704
............................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Notes: * Includes conduits for electrical undergrounding and for new
street lights.
** This is only an estimate. Full costs will be known prior to
the review of the bids for the project.
2. Total Project Cost Estimate: A preliminary estimate of
project costs is as follows:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................. _ . . . . . . . . . . . . . . . . . . . ,
Element Amount
Design 60,000
Right -of -way 2,000
Construction 695,704
Inspection * ** 70,000
Total 827,704
.........................................._..................................................................................................._.._........................................................................................._........................................................... ......................._.......
Note: * ** This cost is only an estimate. Staff is in the process of
negotiating a contract with a qualified civil engineering firm
to provide construction management services for this project.
3. Budget: The FY 2002/03 Budget provides funding for this
project [Project 8037] from the Los Angeles Avenue AOC
Fund [Fund 2501] and the Moorpark Redevelopment Agency
[Fund 2902]. A summary of the present status of the
budget for this project is as follows:
Description
Fund 2501 fL A AOCI
Design
Right -of -Way
Construction
Inspection
Sub -Total
Fund 2902 WRAI
Design
Right -of -Way
Construction
Inspection
Sub -Total
Total
...................... .
Prior Year ($)
18,805
1,000
0
0
19,805
FY2002 /03 ($)
Total
11,195
30,000
10,000
11,000
174,000
174,000
15,000
15,000
210,195
230,000
18,805
11,195
1,000
10,000
174,000
0
15,000
19,805
210,195
30,000
11,000
174,000
15,000
230,000
flinn ad ►`"
Flinn Avenue Realignment: Advertise
February 24, 2003
Page 5
4. Projected Actual Budget Requirements: The estimated
revised budget requirements for future project costs are
summarized as follows:
Description
Design, Printing, Etc
Right -of -Way
Construction
Inspection
Total FY 02/03
Plus Prior Costs
Project Total
MRA
Fund 2902 ($)
11,195
0
347,852
35,000
394,047
19,805
413,852
.............................. .... ...............................
L A Ave AOC
Fund 2501 ($)
11,195
0
347,852
35,000
394,047
19,805
413,852
..................................................... . . . . .........................................
Total
22,390
0'
695,704
70,000
788,094
39,610
827,704
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. Budget Amendment: The attached Resolution provides for
the amendment of the Budget to fully fund the project cost
estimates noted above. That recommended action is
summarized as follows:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................
Description
Fund 2501
Design
Right -of -Way
Construction
Inspection
Sub -Total
Fund 2902
Design
Right -of -Way
Construction
Inspection
Sub -Total
Total FY 02/03
Plus Prior Year Costs
Total Project Budget
Current Budget ($)
11,195
10,000
174,000
15,000
210,195
11,195
10,000
174,000
15,000
210,195
420,390
39,610
460,000
Change Revised Budget ($)
0
(10,000)
173,852
20,000
183,852
(10,000)
173,852
20,000
183,852
367,704
367,70
11,195
0
347,852
35,000
394,047
11,195
0
347,852
35,000
394,047
- 39,610
4 827,704
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Note: The main reasons for this budget increase are the
addition of the Spring Road improvements to the scope of
work and the addition of electrical undergrounding costs.
Prior cost estimates for the Flinn Avenue project did not
include this work.
flinn ad vary
Flinn Avenue Realignment: Advertise
February 24, 2003
Page 6
I. Plans and Specifications
A review copy of the Plans and Specifications for the subject
project has been placed on top of the file cabinets in the
City Council Conference Room.
J. Project Approval -- Design Immunity
It is recommended below that the City Council approve the
project plans and specifications in order to document City
Council approval of the scope and design of the project. Such
approval is also required for the purpose of establishing
design immunity pursuant to Section 830.6 of the Government
Code of the State of California.
K. Schedule
It is anticipated that bids for the subject project will be
opened and presented to the City Council in May, with
construction to start soon thereafter.
STAFF RECOMMENDATION
1. Adopt Resolution NO. 2003-
2. Approve the plans and specifications for the subject project.
3. Authorize staff to advertise for receipt of bids for
construction of the project.
Attachments:
Exhibit l:
Exhibit 2:
flinn ad
Diagram of Street Realignment
Resolution
V old V
,U- 13- 2001(TUE) 12:24 HAWKS AND ASSOCIATES
FLINN
IGNMENT
80 0 80 160
SCALE OF FEET
PC , Z
NORTH Ff 60' SOUTH If
7' 23' 23' 7'
Q
2
tq0 RADE 2 . 2Z 2
FLINN AVENUE
5 Curb & Gutter
7 Sidewalk
®80
.� tf►
J7'
i
a4
I Cpl
WEST If
In
I I
I I I 7' 7'
VARIES
II • �
I I
II 6
I I
74
Q6 Curb
8Q Curb & Gutter
Q9 Median
�— i4' —
37 R -v _ Q
7' AC
OVERLA Y
12��I� 11,
WIDENING
4" AC i
VAR! =S lq, 8" PUB
f__MIN. �29
EAST F�
I
VARIES
GRADE TO
127 MAX. i
I
I I I I
SPRING ROAD GRIND EDGE AND
TACK COAT. 3' X 1"
TYPICAL STREET SECTIONS GRIND AT JOIN LINE
NOT TO SCALE
Exhibit 2
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
02/03 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8037:
FLINN AVENUE REALIGNMENT [L. A. AVE. AOC FUND
(FUND 2501) AND MRA AREA 1 OPERATIONS FUND
(FUND 2902)]
WHEREAS, on June 5, 2002, the City Council adopted the Budget
for Fiscal Year 2002/03; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$367,704; and
WHEREAS, said staff report discusses certain fund transfers
approved last fiscal year and the need to adjust same; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $367,704, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be-filed
in the book of original resolutions.
PASSED AND ADOPTED this 5th day of March, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
_. - -1 U62
E
Resolution No. 2003 -
Exhibit "A"
Revised Appropriations & Budget
For Project 8037: Flinn Avenue Realignment
A. Fund Allocation
B. FY 02/03 Budget Re-Cap
.... .. .. .... .. . . .. . . . . .......................................................................................................................
.......... ......................................................................... ...... .. ........
. .. . ......... . . . .. . .................... .. .......... ... ; .... . .. . ................. ...
Subject' sject�
. . .... ....... .............. .. ..... .. . .. ... ... .............
Revised:
FY 02/03
Appropriation:
FY 02/03:
:Account Number
Budget!
(Reduction)
Budget'
.......................
......................
183,8
...........
$394,047 1
................ ......................................... . ........... . .. ......... . . . . ............. . .......... . . ... . ...... . ...............................................................................
�2902.8310.8037.xxxx
............................................................................. .............................................................
$210,195:
. .......
$
............. . ... . . ..... . . . . ... . . . .. ..........
$394,047
... . . . ...... ......................... ....... ...... ..... ... . .. .. ......
..................... . . . . . ... ..... . . . .... . .................................... ......... .. .... .
......................... ..............................................................................................................................................................................
$420,390
................................... . ................................
..................... .. .... ...... ... .. ................ ...........................................
.
$ 367,704
... .. ............................ . . ................ . ... .......... .. . . . . .
............................................................
. ... ..........
$788,094
......... .................. . . . . . . ... .... ..... .......... .............
.................................................... ...............................
C. Total Appropriations
Re-Cap
........................... ...........................................................................................................................................................................
................................................................... . .........................................................................
Revised'
....................... ............................. . ........................
. ...................................................................
FY 02/03; Prior Years'
Total:
'Account Number
Budget; Expenditures'
i
Appropriations
:
................
01.83 1 0 .8 037. .xxxx
........ ....
7
$ 19,805
$41 3, 8.52
........ . ...................................... . ... . .... .............. . .. .... I ........... ....................................................
2902.8310.8037.xxxx
...$394,04
............................................................. ........ .. .
$394,047 1
...
.. .............. .. ..................
.... ...........
$413,852
.......2...5
............. ..................................................................... . ........ ............... ...........................................................
........... ................................... ...... ................... .................................................
.................................................................................................................................... . . .... . .................................. . .........
$788,094
................................................... . ..... . .. ............... .... .. ..............................................................
............................................... ....... .. ... .. ...... ............ 1 ............................................................................................
........................................
$ 39,610 ..... ........... . ......................
.............................
. . ................. .......................................................................................................
.
$827,7041
. ............. . . ... ... ..................... ......
D. Distribution of Appropriations to Expense Accounts
Approved as to form: CQ