HomeMy WebLinkAboutAGENDA REPORT 2003 0305 CC REG ITEM 09CMr . _ c.
of
Moorpark City Council ... c�
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: February 24, 2003 (Council Meeting 3- 05 -03)
Subject: Approval of Plans and Specifications and Authorization
to Advertise for Receipt of Bids for the 2003 Slurry
Seal Project
BACKGROUND
One of the elements of the City's pavement maintenance program is
the periodic application of a protective slurry seal to the
pavement surface of all of the streets in the City. The program
objective is to maintain a bi- annual program (construct a project
every other year) in which each project addresses approximately
one -third of the residential streets in the City. In this way,
every residential street in the City should be slurry sealed once
every six (6) years.
DISCUSSION
A. Proposed Scope of Work
The streets included in the 2003 Slurry Seal Project are
shown on the maps attached as Exhibit 1.
A summary of the scope of the project is as follows:
Quantity of Slurry: . . . . . . . . . . . . . 1,820 Tons
Total Length of Streets in linear feet: . . 91,500 l.f.
Total Length of Street in miles: . . . . . . . 17.3 mi.
The project will include the application of Type II Slurry on
all designated streets. It is anticipated that this year's
project will not require any removal and replacement of
asphalt pavement, or the construction of any "leveling"
courses, prior to the application of slurry seal. The project
will include the installation of crack filler material as
required, and re- striping subsequent to the application of
slurry seal.
Slry2003_ad
Slurry Seal 2003: Advertise
February 24, 2003
Page 2
B. Asphalt Overlay Project
By separate action, the City Council is also being asked to
approve the 2003 Asphalt Overlay Project. Attached as Exhibit
2 is a map showing the streets to be resurfaced by both
Slurry Seal and AC Overlay.
C. Fiscal Impact
1. Cost Estimate: A preliminary estimate of project costs is
as follows:
Element Amount
Design 14,000
Construction 177,000
Constr Contingency (10 %) 17,700
Inspection ** 14,300
Total 223,000
........................................................................................................................................................................._.............................................................................................................._.......... ............................. -:
** Note: Inspection services provided by the consultant City Engineer
will be augmented by in -house inspection efforts.
2. Budget: The FY 2002/03 Budget provides funding for this
project [Project 8002] from the TDA Article 8 Fund [Fund
2603] (Local Transportation Fund [LTF] ) . A summary of the
present status of the budget for this project is as
follows:
Description
Design: Fund 2603
Design: Fund 2610
Design Total
Construction
Inspection
Prior Year ($)
3,162
9,239
12,401
I
Total 12,401
........ ........--...... ....................... ......... ... . .. . ..... . ............. --- .......................... - ..................................... _ ........................ . .... ....... ..... .....
** Note: A portion of prior year expe
FY2002/03 ($)
10,838
10,838
400,000
24,000
434,838
- - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
nses for design
Fund 2610: Congestion Relief Grant funds.
Total
14,000
9,239
23,239
400,000
24,000
447,239
. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................................ :
were charged to
2. Projected Actual Budget Requirements: The final budget
requirements for the project are summarized as follows:
Description
FY 02 03 Budget
Design, Printing, Etc
Construction
Inspection
Total
Plus Prior Year Design
Project Total
Slry2003 ad
FY 02/03
Bud-get
10,838
400,000
24,000
434,838
12,401
447,239
..... .........
Projected
Actual
2,000
194,700
14,300
211,000
12,401
223,401
.................
Surplus ($)
(Deficit [$1 )
8,838
205,300
9,700
223,838
12,401
236,239
..........................
Slurry Seal 2003: Advertise
February 24, 2003
Page 3
D. Plans and Specifications
A review copy of the Plans and Specifications for the subject
project has been placed on top of the file cabinets in the
City Council Conference Room.
E. Project Inspection
As mentioned in the Note in Section C -11 contract
administration and inspection services will be provided by
both the City Engineer's Office and by the Public Works
Supervisor. In past years we have found that one inspector at
the stockpile site and one inspector in the field, is the
best way to assure a quality job with adequate cost control.
F. Project Approval -- Design Immunity
It is recommended below that the City Council approve the
project plans and specifications in order to document City
Council approval of the scope and design of the project. Such
approval is also required for the purpose of establishing
design immunity pursuant to Section 830.6 of the Government
Code of the State of California.
G. Schedule
It is anticipated that bids for the subject project will be
opened and presented to the City Council in May, with
construction to start in July.
STAFF RECOMMENDATION
It is recommended that the City Council approve the plans and
specifications for the subject project and authorize staff to
advertise for receipt of bids for construction of the project.
Attachments:
Exhibit 1:
Exhibit 2:
Slry2003 ad
Slurry Seal Maps
Map [Slurry Seal & AC Overlay]
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