Loading...
HomeMy WebLinkAboutAGENDA REPORT 2003 0305 CC REG ITEM 09DITEM q � • CITY OF N10ORPARK, CAVIVORNiA City Cmincii Nlreting of 3 -5- v�U0 ►1G 1 ud v1 a a C vn Moorpark City Council z ©3 - Z�� - -`'� Agenda Report`' To: The Honorable City Council, From: Kenneth C. Gilbert, Director of Public Works Date: February 24, 2003 (Council Meeting 3- 05 -03) Subject: Consider Resolution Amending FY 2002/2003 Budget, and Approve Plans and Specifications and Authorize Advertisement for Receipt of Bids for the Asphalt Overlay 2003 Project [Project 8011] DISCUSSION A. Project Scope Attached as Exhibit streets included in list of the affected B. Tierra Relada Road 1 is a map showing the location of the the subject asphalt overlay project. A streets is included in that Exhibit. It is the intent of staff to expand the scope of work described above, to include repairs to the pavement failures we have been experiencing at `seam lines" along the entire length of Tierra Rejada Road. The repair methods to be used will range from crack filling to removal and replacement of patch areas. The design for this additional work is being prepared. It is anticipated that a construct cost estimate for this additional work will be available at the March 5 meeting. The City Council will be asked to approve a scope of work to include this additional work. C. Slurry Seal Project By separate action, the City approve the 2003 Slurry Seal is a map showing the streets Seal and AC Overlay. The Slurry Seal contractor and coordinate and cooperate. Ac overlay 2003 ad Council is also being asked to Project. Attached as Exhibit 2 to be resurfaced by both Slurry contract documents require the the AC Overlay contractor to '�.;.'fir'0092 Asphalt Overlay 2003: Advertise February 24, 2003 Page 2 D. Plans and Specifications A review copy of the Plans and Specifications has been placed in the City Council Conference Room. E. Project Approval -- Design Immunity It is recommended below that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. Such approval is also required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. F. Schedule Bids for the subject project will be presented to the City Council in May, with construction commencing in June. G. Fiscal Impact 1. Cost Estimate: A preliminary estimate of project costs is as follows: ........ Element Design Construction Constr Contingency (10 %) Inspection Total .......................... Amount 87,000 1,526,000 152,600 50,701 1,816,301 . ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................... . . Note: The above cost estimate includes an estimated $300,000 for the Tierra Rejada Road pavement remediation efforts discussed in Section B. If necessary this amount will be revised to reflect the final estimated expected to be available on March 5. 2. Current Budget Summary: The subject project is currently funded by the Local Transportation Fund [Fund 26031 and an anticipated Congestion Relief Grant. A summary of the current budget for the project is as follows: ........... ............................... ............... ........................... ...._ Prior Year FY 02/03 Total Description Expenses ($) Budget Budget Fund 2603 - LTF Design Construction Inspection Sub -Total 2610 - Congestion Relief Construction Sub -Total _ Total Ac Overlay 2003 ad 28,698 51,302 80,000 - 400,000 400,000 50,701 50,701 28,698 502,003 530,701 16,757 16,757 16,757 16,757 28,698 518,760 547,458 Asphalt Overlay 2003: Advertise February 24, 2003 Page 3 3. Project Requirements: The funding requirements for the project are summarized as follows: 4. Budget Increase: At the time the FY02 /03 Budget was adopted, the scope of the AC Overlay requirements were not known. The Budget amount of $530,000 was merely an estimate. During the development of the design, it was determined that the scope and cost of this project was significantly higher than the June 2002 estimate. 5. Budget Amendment: It will 02/03 Budget to fully fund Budget Amendment set forth summarized as follows: Description Fund 2603 - LTF Design Construction Inspection Current Budget 51,302 400,000 50,701 Sub -Total 502,003 2610 - Congestion Relief Construction 16,757 Total Budget 518,760 Plus Prior Years Design Costs Total Project be necessary to amend the FY this project. The recommended in the attached Resolution is Revised Change Bud et 7,000 58,302 1,278,600 1,678,600 50.701 1,285,600 1,787,603 (16,757) 1,268,843 1,787,603 28,698 1,816,301 _ .............................. _... ... _.........................................._............................_._ ................... _._ .......... . 6. Congestion Relief Fund: This State grant funding source was recently deleted as a part of the Governors cost reduction measures. Accordingly, the attached Resolution, and the above summary, deletes this revenue source. Ac Overlay 2003 ad r q Prior Year Current and Total', Description Expenses ($) Future Exp. ($) Pro'ect Design 28,698 58,302 87,000 Construction - 1,678,600 1,678,600 Inspection - 50,701 50,701 Total 28,698 1,787,603 1,816,301 4. Budget Increase: At the time the FY02 /03 Budget was adopted, the scope of the AC Overlay requirements were not known. The Budget amount of $530,000 was merely an estimate. During the development of the design, it was determined that the scope and cost of this project was significantly higher than the June 2002 estimate. 5. Budget Amendment: It will 02/03 Budget to fully fund Budget Amendment set forth summarized as follows: Description Fund 2603 - LTF Design Construction Inspection Current Budget 51,302 400,000 50,701 Sub -Total 502,003 2610 - Congestion Relief Construction 16,757 Total Budget 518,760 Plus Prior Years Design Costs Total Project be necessary to amend the FY this project. The recommended in the attached Resolution is Revised Change Bud et 7,000 58,302 1,278,600 1,678,600 50.701 1,285,600 1,787,603 (16,757) 1,268,843 1,787,603 28,698 1,816,301 _ .............................. _... ... _.........................................._............................_._ ................... _._ .......... . 6. Congestion Relief Fund: This State grant funding source was recently deleted as a part of the Governors cost reduction measures. Accordingly, the attached Resolution, and the above summary, deletes this revenue source. Ac Overlay 2003 ad r q Asphalt Overlay 2003: Advertise February 24, 2003 Page 4 7. Fund Balances: It will be necessary to amend the FY 02/03 Budget to fully fund this project. The recommended Budget Amendment set forth in the attached Resolution is summarized as follows: Description Current Unappropriated Fund Balance [6/30/03] Effect of Attached Resolution Sub -Total Plus Surplus from Slurry Seal Project Total ................... . STAFF RECOMMENDATION 2605: Gas Tax Fund ($1 2603: LTF ($) Total 1,022,319 1,645,261 2,667,580 - (1,285.600) (1,285,600)', 1,022,319 359,661 1,381,980 230,000 230,000 1,022,319 589,661 1,611,980 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . Adopt the attached Resolution, approve the plans and specifications for the subject project, approve the addition to the scope of work AC pavement remedial work on Tierra Rejada Road and authorize staff to advertise for receipt of bids for construction. Attachments: Exhibit l: AC Overlay Map Exhibit 2: Map: Slurry Seal Exhibit 3: Resolution Ac Overlay 2003 ad & AC Overlay Projects � CITY OF MOORPARK I-- r L OR ✓f- r! I YI I WI >j I -A A T- I D:A9L" ¢11 AV CHAPARRAL `- ^ ^M� a TOLE _ _r v SCHOOL uI,L�S�E > �.0 > IAVL a Z • "y^ 71I >`'AOV�N LASS N r I I'Z al I a 2 W AVE AL �'ICE � � " > W, WI ;C yERY A Z! 7 z IW =1 la = ARE. or J. AVE" LCS ANGELES° —ws -3 DEER MEADOW ST. 4 TERRACE MEADOW CT. .3 SUNRISE MEADOW CT. CORAL oti CHESTNLT' �� �SILV RC4ESr ti CREST T. CQTST� vU C CT. 2 �� •'Nr `ldi � aJ rI r;K =S C. F I 7CH AVE., Z' AVE z u vl ASSE'o AV0 ;?CBE97S AVE 2-0-D ST­ Ay J.. Fi- ELEK -(I 4 SC�40[)L NEW (HWY. lie) Z' > MA 'ES'IC -4- C, x I ESTCA E Q a Z - 2 BROCKDALE Lm.::: COMMUNITY PARK 7 -- - - - _J LANTERN ICED ­.. 4 LANTERN LN. .4 L 5 A-BIRV�CK LK A� -NA Ca D , z 6 R NVOC Lk 'B'N:A -CIG,TS 11 AOL- PL DEER MEADOW ST. PP ! I > ST. 4 TERRACE ME40CW CT 5 SUNRISE MEACCV CT. 63 If LERION 'VTA > CKSTCRrt 4, c SO GA A LEVANA Lj cy z F --I I M A p u 0 KN I L 1, VE PEACH HILL GR RD. ti SAO z u LAURE . 0 CvS. K CD PINE ST. 6 c A .M S I�ES) SL NNE- T pWy > c: it y $T 10 < UAIL SUMMIT I E 7/11 PALMONI ISAS SMOKE L V ST. SUM �JA IR ST. _R ER E C' - OL SO "t��'ME LFt ST z lk cl .E. T RUN ST T OR AC'/ ,7 ILLY T , I CN E Z' PARK CANDL�,-T 041C URN ARR *T E SIL CR EK tv OCK I. —Tlc iIsLrrp, WIND ST X i c < 6 J 1D ATV n =T I lo z =IIEIMIEIA < " 'E TERRA AR•M 1 AM �V; 6Ar pR K' ID \ c ST. Li pia a J = CDN OCR R. oO .. P� U 7 C 7 N tl C 1,1 NARME' TE OR, 1 VIRGINIA CCLONY 0 �e 71lu U FREEWAY I TRXL3'E C' z S-WESPE -$ MCCRPARK COMMUNITY COLLECE aa� z PARK OR 2 vvALE �V F'N ST :ENa AVEI�`r �'�ERAOAN ST. Asphalt Overlay Project List of Streets Street Limits Adlena Place Avedon Road Beragan Street Butter Creek Road Campus Park Drive Clearcreek Court Coralberry Court Cottontail Road Daisy Court E. Cloverdale Street E. Mesa Verde Drive E. Quail Summit Road E. Vistapark Drive Fern Valley Court Havencrest Street Heatherglen Court Hollyglen Court Hunters Grove Court Laurelhurst Road Maplecrest Street McBeth Court Meadow Court Meadow Street Mistygrove Street N. Amberwick Lane N. Brookdale Lane N. Butterfield Lane N. Cloverdale Street N. Deepwell Lane N. Duke Street N. Fairbrook Lane N. Fireside Lane N. Isle Royale Street N. Kimberwick Lane N. Rand Street N. Robinwood Court N. Vistapark Drive N. Woodglen Drive Pepper Mill Street Poppyglen Court Rolling Knoll Drive Talmadge Road Vista Del Valle Drive Vista Levana Drive Wildflower Court Willowood Court All All South of Campus Park Drive L.A. Ave. to Avedon Road East of Collins Drive All East of Butter Creek Road Avedon Rd. to Talmade Rd. All All Peach Hill to End All All North of Chesterfield Drive West of Silvercrest Street All East of Butter Creek Road South of Mistygrove Street Mill Valley Road to N. Woodglen Drive East of Silvercrest Street North of Chesterfield Drive All All East of Walnut Creek Road South of Laurelhurst Road South of Laurelhurst Road South of Laurelhurst Road All North of E. Quail Summit Road South of E. Stanford Street North of E. Quail Summit Road North of E. Quail Summit Road All North of E. Quail Summit Road South of E. Stanford Street South of Laurelhurst Road All All All East of Butter Creek Road Chesterfield Drive to Laurelhurst Road North of Courtney Lane North of Peach Hill Road Bella Vista Drive to Vista Del Valle Drive East of Butter Creek Road East of Butter Creek Road 1 '0 � LEGEND Slurry Seal AC Overlay. --I-- CITY OF MOORPARK nr as 4- N Exhibit 3 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 02/03 BUDGET TO REVISE THE AMOUNTS OF THE APPROPRIATIONS AND BUDGET FOR PROJECT 8011: ASPHALT OVERLAY PROJECT [TDA, ARTICLE 8 (LTF) FUND (FUND 2603) AND CONGESTION RELIEF FUND (FUND 2610)] WHEREAS, on June 5, 2002, the City Council adopted the Budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $1,268,843; and WHEREAS, said staff report discusses certain fund transfers approved last fiscal year and the need to adjust same; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $1,268,843, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 5th day of March, 2003. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail ''�.' (All Resolution No. 2003 - Exhibit "A" Revised Appropriations & Budget For Project 8011: Asphalt Overlay Project A. Fund Allocation .................... .... ............................................................................................. . ......... ....................................................................... Fund • ............. ................................................ . .......... ... .............................................................................. ......................... . .............................................. Account Number Amount, .... ... Local Transportation ............................... ............. ........................ 2603.8310.8011.5500 �.._: $1,285,600 TDA Article 8 . .. . . . . . . . . . . . . . . . . . . . ..................................... . ...................................... Congestion Relief Fund . .......... . ........... .. ......... ............ .......................... ... . . . . . . . . . . . . . . ......................... . . ....................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2610.8310.8011.5500 ............................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ (16,757); ............................................................................................................................................................................................................................................................................................................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . ..................................._..........................................................................................................................._........................................................................................................................................................................................_....._............................ . . . . . . . Total: $1,268,843: ..............................: B. FY 02/03 Budget Re -Cap .............. .... ........ ... .................. . .... _..........._............................................................................................................................................ ............................................................ _ ............ ......................................................................... Current: __ ............................. ............................................... Subject; ........... Revised; FY 02/03: Appropriation: FY 02/03: Account Number Bud et' � / (Reduction) Budget': ...... ............................... 2603. 8310. 8011. xxxx _......;..... _...... �. ... _.............. $ 502, 003 $ 1, 285, 6.00: $1,787,603: ...................................................................................._........................................................................_.......................................................;.........._.._..._._.._..................................................,................................ 2610.8310.8011.xxxx $ 16,757 .................._.._......... $ (16,757) ......................................................... ..............................; $ 0 . . . . . . . . . . . . . . . ............................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... . ................................................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......... .............................. ......................... ...... ... ............................................. ...... .._..._....__........_........._.................................... ..........................................................................._....__._................................_....._._..............._..._..........._..............._........................................._..........._............_............................_;.......................................................................__................................................................_.......................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . $ 518,760; ............ ;....................... __._.._. ........................................ ,..................................................................................................... $ 1,268,843: _._. .... ,........................................... $1,787,603; __ ......................................... , ....................._......... C. Total Appropriations Re -Cap ........................................................................................................................................................................................................................... ................... ........... ................................................. Revised: FY 02/03 Prior Years: Total: :Account Number • Budget; Expenditures, Appropriations: ..... ............................... 2603.8310.8011.xxxx $1,787,603; . ............ $ 28,698: $ 1,816,301: .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .: . . . . . . 2610................................................. 10.8011.xxxx . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ ...................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................... $ 0 .......... ...................... . . . . ................................. . . . . . . ....................... . . . . . . . . . . . . . . . . . . . . . . . . ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . ............... ....................... _ .................... :.. ........ . $1, 787, 603 ........................................................... .................. .............................................. $ 28,698 ....................... ...... ................ ......... ........... ......... .............. $ 1,816,301 ....._.... ... .............. ........... .... ...................... _. D. Distribution of Appropriations to Expense Accounts Approved as to form: _a�