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Home My WebLink AboutAGENDA REPORT 2003 0305 CC REG ITEM 10EMoorpark City Council AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst DATE: February 26, 2003 (CC meeting of March 5, 2003) SUBJECT: Consider Approval of Plans and Specifications for the Procurement and Installation of Transit Bus Shelters. SUMMARY The City Council is being asked to approve plans and specifications for the procurement and installation of Transit Bus Shelters. The attached specifications represent the recommendation of the previous Transportation and Streets Committee (Councilmembers Mikos and Millhouse) . Following the Council's approval, bid proposals will be solicited for an initial order of eight (8) shelters with benches. Five of the benches will be paid for with a countywide 88.5% CMAQ grant coordinated by VCTC, with a match of city TDA funds and the remainder coming from the City's TDA funds appropriated in the Fiscal year 2002/03 budget for the bus stop amenities program. The bids will ask for a three -year price guarantee so that the City could order additional shelters at the same cost if it chooses to do so in the future. The goal is to complete the initial installation of the eight shelters by June 1, 2003. DISCUSSION Among the City Council Fiscal Year 2002/03 Goals and Objectives is one to enhance bus stops with amenities such as signs, route maps, benches and shelters. The previous City Council Transportation and Streets Committee considered the many options available for bus shelters. The Committee considered various construction materials, design styles and colors. The Committee also looked into commissioning custom architectural design of a shelter, but found that it was cost prohibitive. The challenge facing the Committee was to find a design that was attractive and would fit in all areas of town. The Committee hoped that a common design would help U134 Transit bus shelters CC Meeting of March 5, 2003 Page 2 establish a unifying look in the diverse areas of the City. The Committee also had to consider the space constraints that exist at bus stops. It is necessary to provide adequate sidewalk clearance around the shelter. The Committee also had to weigh security issues, weather protection, cost, and maintenance concerns in addition to the aesthetic considerations. The final design, as shown in the Attachment "A ", is a dusty gray three -sided metal design with a simulated mission clay tile metal roof. The walls are perforated metal, providing good weather protection without creating security concerns. The benches will be matching metal, backless with "nerf bars" dividing the bench into three seating spaces. The nerf bars provide comfort to people as they sit by defining their space and providing a grip for getting up from the bench. They also inhibit people from lying across the bench and preventing others from taking a seat. The shelters will be thirteen feet in length and the benches are six feet. This will allow a wheel chair to fit within the shelter in compliance with Americans with Disabilities Act (ADA) requirements. In 2001, the City secured a CMAQ grant of an unspecified amount, through VCTC for five bus shelters. This was part of a regional bus shelter /bike locker program coordinated by VCTC and it planned to install shelters of its own design. The City's Transportation and Streets Committee did not like the VCTC design. It was planned to place the shelters at the Moorpark Metrolink Station since they did not have the right look for the City streets. Three cement pads were poured last year at the Station using a 100% minor capital grant from the Caltrans rail program. The original plan called for the remaining two shelters to replace existing wooden benches at the station. However, on February 12, staff met with VCTC staff and it was agreed that Moorpark and the other recipient agencies could bid their own shelter designs. As a result, staff recommends that only three CMAQ shelters be placed at the station and that the other two shelters be placed at Moorpark City Transit bus stops in addition to three City- funded shelters. The CMAQ (Congestion Management /Air Quality) grant will pay for 88.50 of five shelters. If the City procures an additional three (3) shelters as recommended, the cost to the City is estimated to be $4,900.19 per unit for eight (8) bus shelters, for a total outlay of City TDA funds of $39,201.52, including a loo contingency. The 88.5% CMAQ grant would be $44,111.06, for a total project cost of $79,748.60. This is based on estimates from vendors and the actual bid results Transit bus shelters CC Meeting of March 5, 2003 Page 3 experienced by the City of San Buenaventura for a very similar bus shelter project recently bid by that city. It is quite possible that the City's actual costs may be somewhat lower than the estimate. With the grant funding, the unit cost to the City's is estimated to be reduced from almost $10,000 per unit to $4,900.19 per unit for eight (8) installed bus shelters. The funds for this project were included in the adopted Fiscal Year 2002/03 budget. On the attached sheets there is a front elevation of the shelter design, side elevations, a layout plan (showing future trash receptacles), a bench elevation, and cost estimates. To expedite this project, staff requests that the City Council approve the plans and specifications for the procurement and installation for transit bus shelters and the Council is asked to authorize staff to proceed with the bid process for this project at this time. The final determination for shelter locations will be made by staff based on ridership and site compatibility. To assist in finalizing the siting decisions, staff will review a report from VCTC showing boardings and alightings by bus stop. STAFF RECOMMENDATION Approve the plans and specifications for the procurement and installation of transit bus shelters, and authorize staff to proceed with the bid process for this project. Attachment A LINCustom Manufacturing Bus Shelter Programs 12536 Chadron Ave Hawthorne CA 90250 Phone 310- 978 -2000 Fax 310- 9784000 City of Moorpark Shelter Systems Spec Sheets 1. Bids are required for the entire work described herein, the contractor shall possess a Class D -34 Prefabricated Equipment license at the time the award of contract. 2. Structural Materials: Aluminum shall conform to 6063 T6 or better. Structural steel shall conform to ASTM A -36, minimum yield strength 36,000 psi. Structural tubing shall have rounded edges and conform to ASTM A501 or A53 Grad B. Shelters shall be constructed of modular interchangeable extruded aluminum and steel tubes. All materials must be coated before attachment where disimilar materials join. Shelters shall be rated to withstand wind loads of 75 MPH 3. Shelter structures will be non - advertising and without lighting. Shelters shall be manufactured by LNI Custom Manufacturing Inc. (12536 Chadron Ave, Hawthorne CA 90250) Model SS -HP -13 Custom with Met -Tile color Mission Clay Roof with steel perforated back and sides to be primed and painted dusty Gray Matthews MP 34938. Shelters shall have an overall length of 13' -8" x 5' -8" width x 9' -10" Height with ceiling. Shelters shall be secured to the existing sidewalk with 4 shoe base surface mounts that telescope up and down for leveling, with two 1/2" diameter 4" long expansion bolts per shoe. Recommended paint Manufacture Mathews two stage Epoxy Primer and Paint urethane. And or approved equal. 4. Benches: Benches shall be fabricated with 1 %2" round steel pipe and formed 10 gauge 1/4" diameter holes Perforated Steel Material without a back. Two 1 %2" diameter 1' -8" width anti- vagrant bars welded to 1/4" thick plates. 6' -0" in length and be manufactured by LNI Custom Manufacturing Inc. (12536 Chadron Ave, Hawthorne CA 90250) Model SS- 1020 -6 painted Dusty Gray or Black by recommended paint Manufacture Mathews two stage Epoxy Primer and urethane paint and or approved equal. ��()137 13'-8 " Overall Length Of Bus Shelter 21-011 9'-8 " Ridge 2'-0 11 10 ' j 3'-8 3'-8 31-811 110 upening(Typ.)' Opening (Typ. ) 311 3 "-l'i -3 3 CL I = I 7 91, 10 10 Welded—Z .l5 (Typical) Q) 0 a) P C� U') C 01 D Zo —41 Cn 611 SS -HP -13 Custom Shelter Front Elevation Scale: 1/2 " =1' -0" QTY= 10 UNITS "Met Tile" Mission Clay Roof 2"x 4"x 1/8" Thick Aluminum Rectangular Tube Frame (Typical). Yx Yx 3/16" Horizontal Steel Square Tube Bracing. ,060" thick X 114" did. Hole X 3/8" stg Ctrs. Finish: Point Dusty Gray Matthews MP 34938 6-0" Long Bench Part No. 1020-6 3"x Yx 3/16" Vertical Steel Square Tube Insert Support ( 4 Places ), NOTE: Entire Structure ( Except Decra Stone Coated Steel Tile Roof ) To be painte Dusty Gray Matthews IMP 3493J8 PROTECT NAME City Of Moorpark Bus Shelters I ;,Wk #, 02072635 APPROVAL DATE I .... .... DATE By I REVISION ADDRESS park Ave. isalf. As Noted ...... 21 IEII� Dbw#sr PL/AC ... . . pay STATE MT, ark, HN HONE ID[SISNa4y. 12.12,02 JUMBERS ISAIISPfMN Orlando C; FZ CIO on PROJECT NAME City Of Moorpark Bus Shelters M-01a N. 02072635 APPROVAL DATE DATE By RNSION 99 Norlh Moor rk Ave. KAU. As Noted _T" MTATI Moorpark, CA PRMNB?' PUAC wrrvy I EN 9j.f/j;#&rF, 12.12,02 MIT leiIS41ESPaSow Orlando Vargasj 5'-8 " O.A. 5'-8 " O.A. Width Width 711 4'-0 11 711 7 4'-0 7 3 inside Opening 3 3 inside Opening "MetT IIe'MMon Clay Roof CL CL -------- 2"x 4"x 1/8" Thick Aluminum Rectangular - Tube Frame (Typical). A 3"x 3"x 3/16" Horizontal Steel '77 Tube Bracing. Q 10 C14 10 060" thick X 114" dia. Hole X 3/8" sfg Finish: Point Dusty Gray Matthews MP 34938 Q Yx 3"x 3/16" Vertical Steel Square Tube- C � Insert Support ( 4 Places 0 C? 6-0" Long Bench 60 Part No, 1020-6 2-1/2"x 2-1/2"x 1/4" Thick Steel Tube Sleeve, Welded To 3/8" Thick Steel Mounting Base C? Plate. A NOTE: Entire Structure ( Except Decro Stone Left Side Elevation Coated Steel Tile Roof ) To be paint e Right Side Elevation Dusty Gray Matthews MP 34938 Scale: 1/2 " =1' -0" Scale: 1/2"=1' -0" PROJECT NAME City Of Moorpark Bus Shelters M-01a N. 02072635 APPROVAL DATE DATE By RNSION 99 Norlh Moor rk Ave. KAU. As Noted _T" MTATI Moorpark, CA PRMNB?' PUAC wrrvy I EN 9j.f/j;#&rF, 12.12,02 MIT leiIS41ESPaSow Orlando Vargasj Bus Stop Sign +/- 3' -5 " t.b.d. 1N- IMPROVE SITE ONLY 4 - oncrete Pad 4" Deep x 4I -0" Vide (Varie Depth). 5' -0" Long Bench 'art No. 1020 -6 _ ________ _______________________ 2 30 ,SS Trash �urb R"ICeptacle N Back of Curb. 13' -8 rr Overall Length of Bus Shelter (SS -HP -13 Custom) +/- 3' -5 " t.b.d. Street Name BUS SHELTER, BENCH & TRASH RECEPTACLE LAYOUT PLAN SCALE: 1/2" =1 ' -0" CNy Of Moorpark, CA Scope Of Work: Plan Elevation Pg. 2 Bus Shelter, Bench and Trash Receptacle SS -HP-13 Custom Shelter Pg. 3 Front elevation SS -HP-13 Custom Sheller Pg. 4 Side elevation SS -HP-13 Custom Shelter Pg. 5 Roof Plan SS -HP -13 Custom Sheller Pg. 6 Roof Frame Details SS -HP-13 Custom Shelter Pg. 7 Roof Section Details SS -HP•13 Custom Sheller Pa 8-9 Partial Left /Front Elevation Details (Attachment) 6 FT BENCH PART #1020.6 Pa. 10-11 2630SS Me Mesh Trash Receptacle Pg, 12 L Details F PROTECT NAME Ci Of Moor ark Bus Shelters oxaxrxc xo. 02072635 APPROVAL DATE �� DATE BY REVISION SHEET ADDRESS 99 North Moor ark Ave. SCALE Rs Noted QY��y_ - - - „ SM /STATE Moorpark, CA ORAWNBY PL/AC _ - xf 2 or IZ 'TUIPHONE OfS /6NA4fE 12.12.02 �,]. NUMBERS S&FSPfBSOK, Orlando Vargas °_ ^^ - ^ ^•� "` ' I" h A 1" 1 1 /4" 1 1 /2" Dia. X 1/8" Thick Steel L CL Pipe Frame. / -1 /4" Thick Steel Mounting N A Plate At Base. Plan View Rolled 10 Gauge Perforated Metal Bench. NOTE: Y-0 3/8" Scale: 1 1/2" =1 ' -0" led 1 1/2" Dia. X 1/8" L-k Steel Pipe Hand il, Welded As Required. Gauge x 114" Round les Steel Perforated 9tal Screen, Welded Bottom Edges of /2" Dia. Steel Pipe. /2" Dia. Steel Pipe ont & Back), flded to Steel le Frame. 1" thick Steel Plate Base With (2) -3/8" i. X 4" Long Steel 3s & Shields. Scale: 1 1/2"=1'-O" QTY= 10 UNITS PROTECT NAME: Cq 01 Moor ark Bus Shelters uuiwMC Ha 02072635 rnovnL ogre Q DATE By REVISION SHEET wr DRESS 99 Narlh Moor ark Ave. SfA26 As Noted CITY / STATE. Moo( park, CA ORAMNBY 'VAC NNY EtEPHONE: 10 OF 12 NUMBER: SIUMISBN Odaedo Var as a rt n x E5 N 0 rt a 0 a 7 Note: Please be advised the pricing below are reasonable estimates for the shelters specified. Descri tp ion OW Unit Price Tax Install &Delivery Sub total Total SS- SS- HR -13' 8 $7,255.00 $598.54 $1,555.00 $9,408.54 $75,268.30 Spanish Tile Roof Shelter Aluminum / Steel construction w/ acrylic poly painted surface All welded construction w/ modular field set -up Perforated screen back panels Shoebase mount LNI 6' V Bench 8 $425.00 $35.06 $100.00 $560.06 $4,480.50 Bench w/ standard nerf bars Perforated Back Matez unit subtotal: $9,968.60 All Steel Construction Shoebase mount total estimate: $79,748.80 5 88.5% CMAQ Grant for five she] $44,111.06 11.5% local match $5,731.95 3 City funded shelters $29,905.80 Contingency $3,563.77 Total City expenditure $39,201.52 C. a rt rt 0 0 m rt 9 n 0 rt