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Home My WebLink AboutAGENDA REPORT 2003 0319 CC REG ITEM 09AITEM .�. 9 . A . t;; ... 3- 1cl -_ -9 C10 CITY OF MOORPARK CITY COUNCIL AGENDA REPORTY • - -� TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services DATE: March 6, 2003 (CC Meeting of March 19, 2003) SUBJECT: Consider Award of Contract to Ecology Construction Inc. and Adoption of a Budget Amendment for Arroyo Vista Community Park Phase II Construction SUMMARY The City Council is being asked to award a contract to Ecology Construction Inc. for the construction of AVCP Phase II and to adopt a Resolution (Attachment A) amending the FY 02/03 budget by appropriating an additional $770,000 towards the project. The project is being funded by the Community Zone of the Park Improvement Fund, a portion of which includes a loan from the General Fund Reserve Balance. BACKGROUND The initial appropriation for AVCP Phase II was $1.5 million, which was included in the adopted FY 02/03 budget. On October 16, 2002, the City Council approved a revised expanded Scope of Work, the construction plans and specifications, and authorized staff to initiate the bid process for construction of AVCP Phase II. The expanded scope -of -work option selected by the Council was Option C, which included the installation of lights on one softball field and paving improvements for two parking lots. The October 16 Agenda Report stated that Option C would require an additional appropriation of $902,351, with a total estimated project budget of $2,402,351. The Report went further to state that in order to finance the additional appropriation from the Park Improvement Fund - Community \\MOR PRI_SERV \home folders \MLindley \PARKS \Park Projects \AVCP Phase Maward phase If const con ccagd.doc 00023 Honorable City Council March 19, 2003 Page 2 Zone, a temporary loan from the General Fund Reserve of approximately $712,351 is needed. It was estimated that the loan could be repaid, with interest, at the applicable Local Agency Investment Fund (LAIF) rate, within 12 months. To summarize, the park improvements now included in the AVCP Phase II Scope of Work include, hydroseeding and irrigating approximately 11 acres for multi - purpose sports fields (primarily soccer); construction of two playgrounds with equipment; installation of a large picnic pavilion; minimal hardscape improvements (concrete walkways); minimal security lighting; miscellaneous site furniture such as picnic tables and trash cans; the construction of a new fully improved paved parking lot east of the football field; improving the existing parking lot adjacent to the multipurpose court (roller hockey) by adding paving and curbs; and the construction of a fourth softball field with lights. Lastly, the Scope of Work also includes undergrounding the existing electrical power line east of the football field. DISCUSSION The bid process closed on March 4. We received a total of four bid proposals. The bid results were as follows: Contractor Proposal Ecology Construction Inc. $1,779,317.68 Mendez Concrete, Inc. $1,950,363.50 Nye & Nelson, Inc. $2,081,000.00 Thomsen Landscape $2,087,200.00 Ecology Construction Inc. i at a cost of $1,779,317. Th was $2 million. It has Construction is qualified Construction confirmed that they are prepared to procee project. s the lowest qualified bidder, initial construction estimate been determined that Ecology to perform the work. Ecology their bid is valid and that :1 with the construction of the \\ MOR_ PR' _SERV \home_folders \M:.indley \PARKS \Park Projects \AVCP Phase II \award phase II const con ccagd.doc Honorable City Council March 19, 2003 Page 3 Budget Amendment In addition to the award of a contract, the Council is being asked to adopt the attached budget resolution (Attachment A) appropriating an additional $770,000 to the project. This action will bring the total project budget to $2,270,000. This is $132,350 less than had been estimated in the Council's October 16 Agenda Report. The loan amount from the General Fund has also been reduced from $712,350 to $590,000. RECOMMENDATION (Roll Call Vote) Award a contract to Ecology Construction Inc. for $1,779,317.68 for construction of AVCP Phase II; authorize a loan of $590,000 from the General Fund Reserve Balance, to be repaid with interest at the LAIF rate; and adopt Resolution No. 2003 - appropriating $180,000 from the Park Improvement Fund Balance - Community Zone and $590,000 from the General Fund Reserve Balance to the AVCP Phase II project budget (7022). Attachments: (A) Resolution \ \MOR_PRI_SERV \home folders \M7-indley \PARKS \Park Projects \AVCP Phase II \award phase II const con ccagd.doc 000a12S Honorable City Council March 19, 2003 Page 4 RESOLUTION NO. 2003- ATTACHMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET BY TRANSFERRING $180,000 FROM THE COMMUNITY PARK IMPROVEMENT ZONE RESERVE FUND (2100) AND $590,000 FROM THE GENERAL FUND RESERVE BALANCE TO THE AVCP PHASE II PROJECT (2100.7800.7022.9630) WHEREAS, on June 5, 2002, the City Council adopted the operating budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment by transferring $180,000 from the Community Park Improvement Fund Reserve balance and $590,000 from the General Fund Reserve Balance for the construction of AVCP Phase II; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $180,000 from the Community Park Improvement Fund Reserve and $590,000 from the General Fund Reserve as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 19th day of March, 2003. ATTEST: Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk \ \MOR PRI SERV \home folders \MLindley \PARKS \Park Projects \AVCP Phase II \award phase Ll- const con ccagd.doc j () C,112G Honorable City Council March 6, 2003 Page 5 Resolution No. 2003- EXHIBIT A Budaet Revision A. Fund Allocation: Fund No. Fund Name Amount 2100.5500 Community Zone Park Improvement Fund $180,000 1000.5500 General Fund Reserved Balance - Loan $590,000 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2100.7800.7022.9630 $1,500,000 $770,000 $2,270,000 Approved to Form: E M: \MLindley \PARKS \Park Projects \AVCP Phase II \award phase II cor,st con ccagd. doc 0`- CA 27