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MOORPARK CITY COUNCIL, ." -�_...
AGENDA REPORT
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ATCM /City Clerk 1:1)5T—
DATE: March 7, 2003 (CC Meeting of 3/19/03)
SUBJECT: Consider Approval of a Resolution Authorizing the
Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction
of City records that are no longer required, with the approval of
the legislative body by resolution and the written consent of the
City Attorney. The City Attorney's written consent is included with
the attached draft resolution. The records that are intended to be
destroyed are shown on the list attached to the resolution. The
proposed destruction of records is consistent with the City
Council's approved Records Retention Schedule and state law.
STAFF RECOMMENDATION
Adopt Resolution No. 2003-
Attachment: Draft Resolution
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq.,
authorizes the destruction of City records, documents,
instruments, books, or papers after the same are no longer
required, with the approval of the legislative body by
resolution and the written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set
forth in Exhibit "A ", attached hereto, are older than two years;
do not affect title to real property or liens thereon; are not
court records or matters of pending or threatened litigation;
and are not minutes, ordinances or resolutions of the City
Council or any board or commission of the City; and are not
records required to be kept by statute.
SECTION 2. The City Council also finds that the City
Attorney and the City Clerk have given written consent to the
destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City
Clerk to destroy the City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of March, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
Resolution No. 2003 -
Page 2
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location Description of Record
Dates
(Vault Paper Copy of Approved Budgets FY 1984 -1985
Storage Fiscal Years 1984 -19085 through through
2000 -2001 (Electronic copy will be FY 2001 -2002
maintained as a permanent record)
Citation: California Government Code, Section 34090
i
City City Manager Calendars 1992 -1995
Manager's
Office
Citation: California Government Code, Section 34090
Public Parking Citations
Works
Dept.
Prior to 1999
Citation: California Government Code, Section 34090.7
Video City Council and Prior to 2002
Cabinet Redevelopment Agency
Meeting Video Tapes (Minutes Approved)
California Government Code, Section 34090.7
Consent to Destruction:
Joseph M. Montes
City Attorney
Date
Deborah S. Traffenstedt Date
City Clerk
Resolution No. 2003 -
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF MOORPARK )
I, Deborah S. Traffenstedt, City Clerk of the City of
Moorpark, California, do hereby certify under penalty of perjury
that the foregoing Resolution No. 2003- was adopted by the City
Council of the City of Moorpark at a regular meeting held on the
19th day of March, 2003, and that the same was adopted by the
following vote:
AYES: Councilmembers Harper, Mikos, Millhouse, Parvin
and Mayor Hunter
NOES:
None
ABSENT:
None
ABSTAIN:
None
WITNESS my hand and the official seal of said City this
day of , 2003.
Deborah S. Traffenstedt, City Clerk
(seal)