HomeMy WebLinkAboutAGENDA REPORT 2003 0402 CC REG ITEM 09Aof�
MOORPARK CITY COUNC IY:�,
AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works c
DATE: March 25, 2003 (Council Meeting 4 -2 -03)
SUBJECT: Approval of the Selection of a Consultant to Provide
Design and Environmental Review Services Required for
the Construction of the Moorpark Avenue Widening
Project [Project 80401, and Adoption of a Resolution
Revising the Amount of the Funding for Project 8040
DISCUSSION
A. Protect Description
The subject project consists of the acquisition of street
right -of -way, the preparation of design documents and the
construction of a project to widen the west side of Moorpark
Avenue between Casey Road and Third Street (see Exhibit 1). The
purpose of the project is to provide a second southbound travel
lane for this segment of State Route 23. Upon completion of the
project there would be one northbound lane and two southbound
lanes - plus emergency lanes, center median, sidewalks, etc.
B. Consultant Selection
In an effort to improve timely delivery of designs for the
City's more important capital improvement projects, staff
developed a "short list" of firms with a reputation of
providing quality civil engineering services in a timely
manner. A Request for Proposals (RFP) for the subject project
was prepared and forwarded to that list of firms. One Proposal
was received from the firm of Tetra Tech, Inc. (Irvine). Staff
and the Consultant discussed and clarified some of the
components of that initial Proposal and a final draft Proposal
and fees was then provided to the City. A copy of the final
draft Proposal is attached as Exhibit 2.
Mpk_Ave_0304
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Moorpark Avenue Widening Project
March 25, 2003
Page 2
C. Scope of Services
The scope of the required services generally consists of the
following:
Task l: Conceptual Design
• Geometric Analysis
• Surveying
• Research / Data Gathering
• Utility Impact Analysis / Coordination
• Right -of -way Impact Analysis
• Traffic Analysis
• Preliminary Cost Estimating
• Drainage Analysis
• Assistance with Public Participation Workshops
• PSR /PR Preparation [for Caltrans]
Task 2: Final Draft Design
• Street Improvement Plans
• Drainage Plans
• Utility Plans
• Striping / Signing Plans
• Street Lighting Plans
• Traffic Signal Modification Plans
• Traffic Control Plans
• Structure Modification Plans for Impacted Properties
• Final Draft Cost Estimate
Task 3: Final Plans
• Final Plans /Specifications
• Final Right -of -Way Documents
• Geotechnical Analysis
• Utility Coordination
• Traffic Management Plan
• Permits
D. Fees
A breakdown of the total fee quoted is as follows:
Description
Amount ($)
Task 1
106,738
Task 2
114,964
Task 3
103,207
Administration
30,091
Total 355,000
Mpk_Ave_0304 000150
Moorpark Avenue Widening Project
March 25, 2003
Page 3
A summary of those fees related specifically to project design
is as follows:
Fee
Description
Task 2
Task 3
Total
Amount ($)
114,964
103,207
218,171
Percent of Construction
Description Amount'
Construction Cost Estimate $1,750,000
Design Fee $218,171
Percent of Construction Cost 12.5%
It should be noted that the fees quoted are preliminary in
nature and may be adjusted slightly as a function of final
contract negotiations.
E. Additional Design Services
It is also the intent of staff to negotiate the scope of work
and fee for certain additional design services required for the
development of the design for the following two projects:
• Project 8038: Moorpark Avenue Rail Crossing Improvements
• Project 8039: Spring Road Rail Crossing Improvements
F. Other Services and Costs
Other required professional services and costs not included in
the above scope of work include the following:
• Preparation of an Environmental Document
• Right -of -Way Acquisition Services
• Railway Coordination
• Bidding Services
• Construction Engineering Services (Contract Administration
and Inspection)
• Right -of -way Acquisition Costs
• Right -of -way severance damages
• Required "On- site" Property Modifications
Mpk_Ave_0304 ® 001S I
Moorpark Avenue Widening Project
March 25, 2003
Page 4
G. Fiscal Impact
1. Total Project Cost Estimate: A preliminary project cost
estimate is as follows:
Description
Design
Design Support
Environmental Document
Contingencies
Sub -Total
Right -of -Way Costs
Right -of -Way related Costs
Sub -Total
Construction
Construction Engineering
Total Estimate
355,000
15,000
60,000
70,000
500,000
200,000
Cost
Estimate ($)
500,000
700,000
1,750,000
250,000
3,200,000
2. Budget Amendment: Attached as Exhibit 3 is a Resolution
amending the FY 02/03 Budget to provide additional funding
for the subject services. A summary of that requested budget
change is as follows:
Description
Fund 2902 - MRA
Current Revised
Budget M Change Bud et
Design
70,000
180,000
250,000
R -O -W
50,000
50,000
Construction
-
-
Inspection
-
-
-
Sub -Total
120,000
180,000
300,000
2002 - Traffic Mitigation
-
Design
70,000
180,000
250,000
R -O -W
50,000
50,000
Construction
-
-
Inspection
-
-
Sub -Total
120,000
180,000
300,000
Total Current Budget
240,000
360,000
600,000
Plus Prior Years Costs
Fund 2501 - L A Ave AOC
R -O -W 156,708 156,708
Total Project To Date 396,708 756,708
Mpk_Ave_0304 000152
Moorpark Avenue Widening Project
March 25, 2003
Page 5
3. Project Funding: The current approved funding for this
project is fifty percent (50 %) from the Traffic Mitigation
Fund [Fund 2002] and fifty percent (50 %) from the Moorpark
Redevelopment Agency [Fund 2902]. No changes are proposed to
that funding strategy.
4. Moorpark Redevelopment Agency Action: By separate action,
the Moorpark redevelopment Agency will be asked to approve a
Budget amendment for the MRA portion of this requested
funding increase.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Approve the selection of Tetra Tech to provide design and
environmental clearance services for the subject project,
authorize the City Manager to negotiate and execute a contract
for said services and adopt Resolution No. 2003- amending
the FY 02/03 Budget to revise the amount of the funding for
Project 8040.
Attachments:
Exhibit l:
Exhibit 2:
Exhibit 3:
Map
Proposal
Resolution
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SECTION IV: REVISED SCOPE OF WORK
PRELIMINARY ENGINEERING /PS &E
SCOPE OF WORK
We propose to complete the scope of work
outlined in the RFP dated November 26, 2002,
and provide the following detailed tasks as
requested to further define the methodology and
various elements of work required to complete the
Moorpark Avenue Widening Project.
Task 0 -A: Administration /Coordination/
Meetings
This task includes project management and
administration; meetings; quality assurance /quality
control; scheduling; budgeting; progress reporting;
and invoicing. Progress meetings will be held at
monthly intervals or as needed between the City
and the Tetra Tech Project Team. To supplement
these meetings, we will maintain on -going
communication with the City and Caltrans. The
purpose of these meetings will be to review the
project status to ensure that the contract objectives
and milestones are being achieved. A detailed
schedule will be developed, maintained, and
updated for control of the project.
We will establish a Project Development Team
(PDT), which will be comprised of the assigned
Caltrans Project Manager and representatives of the
City and Tetra Tech.
PHASE 1 — CONCEPTUAL PLAN
Task 1 -A Geometric Approval
Drawings (GAD)
In order to help expedite project delivery and
properly scope the project requirements, GAD
approval will be obtained to determine the geometric
requirements. Development, review, and final
approval of the GAD are described in the following
scope of work.
City of Moorpark
Ex V% k -4 Z
Tetra Tech will include drawings of both the
existing conditions and proposed improvements.
We will submit the GAD, in accordance with City
and Caltrans standards, for the City's, Caltrans'
and Union Pacific Railroad's (UPRR) review and
approval.
The City and other agencies will review the plans
after the submittal and transmit review comments
to Tetra Tech. A comments review meeting may
be scheduled between the City, Caltrans, UPRR,
Metrolink, utility companies, and Tetra Tech to
present and resolve review comments.
Task 1 -B Survey Services /Mapping/
Base Sheets
We propose to develop base sheets using aerial
topographic mapping, supplemented by field
survey and field site visits, as -built plans, and
other existing information that is available from
previous studies and investigations in the area as a
basis to begin our project study work.
We will perform a field survey in conformance
with the Professional Land Surveyors Act of the
Business and Professions Code. Said survey will
establish the centerline of Moorpark Avenue, the
existing rights -of -way and adjoiner lot lines
(where said lines are coincident with the right -of-
way).
We will perform field cross sections at 50 -foot
intervals, with additional field shots taken at grade
breaks and proposed improvement tie -in points
and all surface evidence of underground utilities
in the project area.
We will prepare monument tie notes for found
monuments within the proposed limits of
construction. Pursuant to state law, Corner
Records will be filed in the office of the County
Surveyor and a copy supplied to the City.
TETRA TECH, INC.
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000155
Task 1 -C Research /Data Collection
Existing reports, studies, proposed and as -built
plans, mapping, or other information will be
obtained from the City and reviewed by the Tetra
Tech Team. Data to be obtained and reviewed
includes:
• Design information from the City for adjacent
street improvement projects and from
developers who may be planning or currently
working on development projects in the
vicinity.
Traffic data (existing and forecasted traffic,
level of service, capacity adequacy,
operational analysis, etc.).
• Right -of -way and utility plans.
• Local planning (land use).
Task 1 -D Utility Impacts /Coordination
We will review existing utility information
available from the City and contact utility owners
to determine major facilities located in the project
area. This information will be shown on the utility
sheets and used to determine significant impacts
to facilities and the cost estimates resulting from
the impacts.
We will send copies of the preliminary plans to
the utility owners, showing known utilities and
requesting verification of existing facilities.
The request for information will also include
proposed future improvements planned by the
utility owners in the project area. Information
received from the utility owners will be used to
update the utility plan sheets and cost estimates
for utility relocations/adjustments paid for by the
City and required to construct the project. This
scope of work includes the coordination and field
location of potholed utilities, but it is assumed that
each impacted utility owner will pothole their
respective facilities. This scope of work does not
include design and preparation of PS &E for any
utility relocations required for the project.
Task 1 -E Right -of -Way Identification/
Impact
Existing right -of -way information, including
parcel boundaries, will be obtained from record
information at the City and County. Those areas
where right -of -way is restricted will be identified.
Tetra Tech will identify the existing right -of -way,
including property ownership, easements, assessor
parcel numbers, and access control, to facilitate
construction for the Moorpark Avenue Widening
Project. This information will be shown on the
GAD and used to determine the preliminary right -
of -way requirements that may be required to
construct the project.
Task 1 -F Preliminary Construction Cost
Estimates
We will develop preliminary cost estimates, with
appropriate contingencies (typically 25% for the
30% plans), by summarizing: 1) design; 2) utility
relocation /adjustment costs; and 3) construction
engineering costs.
Task 1 -G Traffic Report
The following is a detailed approach and tasks
that will be performed by our traffic engineering
staff to complete the analysis of traffic operations
and prepare the traffic analysis report for the
PSR/PR.
Obtain data defining existing conditions in the
study area for key intersections and arterials,
including information such as land use,
number of lanes, intersection geometrics,
traffic volumes, turning movement counts,
accident data, type of traffic control, speed,
and other traffic- related data. This collected
data will be the basis for forming an "existing
conditions" database. Traffic counts and
traffic modeling studies will be provided by
the City. Existing and forecasted traffic
volumes will be developed (post - processed)
and coordinated with Caltrans using
information provided by the City. Using the
City of Moorpark TETRA TECH, INC.
lµ
° Moorpark Avenue Widening Project -2- llisgt crfs-011wpmisclprop031p001kalSection IV.Amended.doc
O®0VE6
traffic information developed by Tetra Tech
and approved by the City and Caltrans, the
following intersections will be analyzed:
• Moorpark Avenue at Third Street
• Moorpark Avenue at Second Street
• Moorpark Avenue at First Street/
Poindexter Avenue
• Moorpark Avenue at High Street
• Moorpark Avenue at Charles Street
• Moorpark Avenue at Everett Street
• Moorpark Avenue at Wicks Road
• Moorpark Avenue at Casey Road
• Moorpark Avenue at New Los Angeles
Avenue (SR -118)
2. Using traffic forecast information developed
in Item 1, conduct level of service (LOS)
analysis for the following three years:
1) Current Year; 2) Implementation or Design
Year; and 3) Target or Horizon Year. LOS
analysis will be conducted at the intersections
listed in Item I above for peak hour
conditions.
3. Conduct LOS analysis for the proposed
widening geometric, for each of the three
years listed in Item 2 above.
4. Queuing on local streets will be evaluated,
especially queuing at all left -turn movements.
5. Propose mitigation based on identified
impacts for the proposed geometrics and
provide a conceptual plan to illustrate the
mitigation recommended. Prepare a summary
matrix showing traffic scenarios, mitigation,
and costs. Cost estimates of recommended
mitigation will be included in the PSR/PR.
6. Prepare a Traffic Analysis Report
summarizing the overall project work,
including complete documentation of analysis
procedures and results. The report will meet
' City of Moorpark
Moorpark Avenue Widening Project
Caltrans, FHWA (NEPA) and CEQA
guidelines.
Task 1 -H Preliminary Drainage Retort
Tetra Tech will review the existing hydrology and
any new development hydrology, and prepare a
new hydrologic analysis to design the proposed
storm drain facilities for the Moorpark Avenue
Widening project. We will prepare hydrologic and
hydraulic capacity calculations utilizing the
Ventura County Hydrology Manual and the
Ventura County Flood Control District Design
Manual. We will meet early in the project to
coordinate any drainage issues, including
commercial building roof drains and other
nuisance flows.
• Obtain existing hydrology and hydraulics
studies.
• Verify existing watershed boundary.
• Meet with the City regarding downstream
storm drain connections.
• Prepare hydrologic analysis.
• Compare peak storm runoff vs. allowable
capacity.
• Check street capacity and velocity.
• Determine catch basin locations.
• Prepare preliminary pipe sizes and hydraulics.
Task 1 -1 Public Participation (Public
Meeting/Workshop)
Since this project will have a significant impact to
the public traveling along Moorpark Avenue and
adjacent property owners along the west side of
the project, we will assist the City in providing
graphic exhibits, and technical assistance
necessary to keep the public informed of the
project design and progress. This will be
accomplished through workshops and meetings
the City may desire to conduct during the
development of the Environmental Assessment.
We anticipate one (1) public workshop /meeting
will be held for the project.
TETRA TECH, INC.
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Task 1 -J Draft Project Study Report/
Project Report (PSR /PRl
Note: This scope is based on the assumption that
a combined PSRIPR will be used for the project.
We will prepare a combined Project Study
Report/Project Report (PSR/PR) using the GAD
prepared in Task 1 -A. The following are to be
included in the PSR/PR as well:
1. Right -of -Way Identification /Impact from
Task 1 -E.
Traffic and Accident Data: Traffic and
accident data will be provided by the City and
Caltrans to include current and year 2030,
forecasts for the average annual daily traffic,
peak hours, and peak hour directional split.
Caltrans will provide the most recent three -
year accident history.
3. Environmental Assessments and
Documentation from Task 1 -G.
4. Draft and Final Fact Sheets: We will prepare
draft and final Fact Sheets for deviations from
Caltrans' Mandatory and Advisory Standards
for the proposed improvements as presented
in the PSR/PR.
5. Preliminary Construction Cost from Task 1 -F
We will provide twenty (20) copies of the Draft
PSR/PR, along with copies of the GAD and
supporting attachments to the City for review and
comment and for transmittal to Caltrans for their
review and comment.
Task 1 -K Final Proiect Study Report /
Proiect Report (.PSR/PRl
We will review the Draft PSR/PR comments from
the City and Caltrans and incorporate any changes
and revisions into the Final PSR/PR. We will
provide twenty (20) copies and one (1) original of
the Final PSR/PR, along with copies of the
preliminary plans and supporting attachments to
the City for review and comment and for
transmittal to Caltrans for their final review,
approval, and signature.
- City of Moorpark
1 ~Y Moorpark Avenue Widening Project
PHASE 2 — FINAL DRAFT PLAN
(65% SUBMITTAL)
Task 2 -A Street Plans /Profiles /Details
All plans will be prepared in accordance with
Standard Plans for Public Works Construction,
2000 Edition, Caltrans Standard Plans, the City of
Moorpark, and Ventura County. Five (5) copies of
the plans will be submitted for each plan check
review.
We will prepare V = 40', 24" x 36" plan and
profile street widening plans, including geometric
information for reconstruction, rehabilitation,
overlay pavement, and other related street
improvements required for the project.
Note: Plans for relocation of the Civic Center
entry are not included in this scope. Negotiations
of scope and fee to provide construction
documents for the relocation of the entrance will
take place after the City determines to relocate
the entry during the development of the
conceptual plans.
Task 2 -B Drainage Plans /Profiles
Tetra Tech will develop a modification strategy
and prepare the plans and details necessary to
construct the drainage facilities required to modify
the street. Existing drainage basin locations will
be reviewed to maximize the drainage system
efficiency. Changes in the on -site drainage
patterns that will occur as a result of the proposed
street improvements will be reviewed and
addressed in developing the drainage design.
Based on design flows determined from the
hydrologic analysis, we will prepare hydraulic
calculations necessary to determine the sizing of
laterals, catch basin connection pipes and
elevations, and locations of proposed curb inlets.
The drainage analysis will also address the runoff
from the existing and proposed street and provide
for its disposal into a new or existing storm drain
system.
TETRA TECH, INC.
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0 0 0:1�8
The plans will provide for on -site improvements,
such as location of new and relocated catch
basins, laterals, mainline storm drain
requirements, and other storm drainage facilities
that may be required to collect storm water runoff.
A drainage report will be submitted with the
PSR/PR submittal. This scope of work does not
include hydrological or hydraulic analysis of
regional off -site drainage facilities or preparation
of a Runoff Management Plan.
Task 2 -C Utility Plans
We will prepare separate 1" = 40' scale utility
plans using base layout sheets, showing the
location of existing utilities, delineating those that
will require relocation/adjustment, and
designating who will be responsible for any
required adjustment/relocation. Plans will be sent
to utility companies to confirm that all facilities
and relocation limits are clearly shown.
Task 2 -1) Striping /Signing
We will revise signing and striping plans, per the
GAD, showing the locations of signs to remain, be
removed or relocated; new sign installations; and
special sign details. Striping plans will show all
striping details, pavement markings and markers.
Signing and striping plans will be prepared in
accordance with the City of Moorpark and
Caltrans standards and design criteria.
Task 2 -E Street Lighting Plans
We will prepare street lighting plans to install new
street lighting and relocate or remove existing
street lighting within project limits. The lighting
plans will include proposed poles, pull boxes,
conduits, service locations and wiring diagrams.
The lighting plans will be prepared at a 1" = 40'
scale.
Task 2 -F Traffic Signal Modification
Plans
We will prepare two (2) traffic signal
modification plans for the following intersections:
City of Moorpark
• Moorpark Avenue at First Street/Poindexter
Avenue
Moorpark Avenue at High Street
Traffic signal plans will include locations of
traffic signal appurtenances, schedules, warrants,
signal phasing, and structural or foundation
requirements in accordance with City and Caltrans
standards and design criteria. Requirements for
electrical service will be coordinated with the
local electric utility owner. The traffic signal plans
will be prepared at a I" = 20' scale.
Traffic Signal on Moorpark Avenue at First
Street /Poindexter Avenue
Task 2 -G Construction Staging and
Traffic Control Plans
Construction staging and traffic control plans will
be critical to the success of the project during
construction. Attention to detail, awareness of the
daily access requirements along the project, and
maintaining traffic flow at acceptable levels of
service through the project during construction
will be essential to develop a workable traffic
control plan.
We are sensitive to the concerns of the existing
businesses and property owners and the necessity
to provide access for customers and emergency
vehicles. We have prepared numerous traffic
control plans for projects of this nature and are
confident that we can offer this service to assist
TETRA TECH, INC.
Moorpark Avenue Widening Project -5- 1lisg1crt .011wpmirc1propU3 1pUUlka&ction II.Amended.doc
U001OIS9
the City in developing concept plans that will
provide the staging and traffic control necessary
to provide an adequate level of service during
construction, maintain safe vehicular traffic, and
provide a safe work area for the construction
workers. Traffic control plans will be prepared in
accordance with the City and Caltrans' Traffic
Manual and will be prepared at a 1" = 40' scale.
Task 2 -H Structure Modification
Conceptual Plans
It is our understanding of the RFP that this item of
work is to provide preliminary design and
preliminary estimates of the probable construction
costs of the necessary modifications to buildings
affected by partial right -of -way takes in the
widening of Moorpark Avenue. We have
reviewed the site and have prepared our proposal
assuming the widening of Moorpark Avenue is on
the west side of the street, affecting two business
and properties: Vanessa's Bakery (Panaderia
Vanessa), and Kahoots Feed, Pet and Saddlery.
To provide the additional right -of -way and
building setback, these businesses may be
structurally modified by removing a portion of the
structure.
The preliminary right-of-way analysis will
investigate the zoning requirements and identify
the building setback and impacted structures.
Tetra Tech will work with the City to identify the
structures that will be considered for full takes,
partial takes, or partial takes with structural
modifications. Preliminary structural investigation
will involve field measurements and verification
of the existing structures to identify the existing
conditions and locations of structural, electrical,
plumbing, and HVAC systems that would be
affected by the proposed modifications. Tetra
Tech will provide a report of our findings,
including schematic plans, with items of proposed
work. The preliminary estimate of probable
construction costs will include areas of work,
estimated crews, and equipment necessary to
complete the work, as well as back up information
used in the estimates.
�f City of Moorpark
Moorpark Avenue Widening Project
Proposed structural modifications include the
following: foundations and shear wall analysis
and additional reinforcement; architectural
modifications, roofing, windows, and exits;
plumbing; HVAC; electrical; ADA access
compliance (to be investigated and determined);
and driveway and site modifications. We will
provide five (5) copies of the preliminary reports
for the two properties.
Task 2 -1 Final Draft Special Provisions
Specifications for this project will conform to the
requirements of Standard Specifications for
Public Works Construction, 2000 Edition, and
City, County and Caltrans Standard
Specifications,
The City will furnish specific front -end
documents, and we will prepare final special
provisions for items, details, materials,
procedures, and other conditions not adequately
covered by City, County, Caltrans, or Public
Works Standard Specifications. A listing and copy
of all standard plans required for the project will
be provided in the Appendix, and copies of any
plans used that are not standard will also be
included. Five (5) copies of the specifications will
be submitted with the design drawings for each
plan check review.
Task 2 -J Final Draft Cost Estimate
We will prepare a draft cost estimate of probable
construction costs for the project that will include
a proposed bid item list, estimated quantity, and
line item cost estimates in accordance with City
format.
We will coordinate with UPRR, Metrolink, and
the Public Utilities Commission for replacement
by others of railway crossing protective devices.
TETRA TECH, INC.
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LE
PHASE 3 — FINAL DESIGN
(95% AND 100% SUBMITTAL)
Task 3 -A -G, I -J : 95% PS &E Submittal
We will incorporate review comments from the
draft plan check into the 95% PS &E submittal.
Ninety-five percent (95 %) submittal tasks (A
through G and I through J) will be the same tasks
as described in Phase 2, Tasks A through G and I
through J, for the 65% submittal.
Task 3 -L Final Right- of -Wav
When final right -of -way requirements are
confirmed, we will prepare legal descriptions and
sketches for property acquisition of necessary
right -of -way in fee and/or easement. We estimate
the following number and type of descriptions
will be required:
Fee = 10
Temporary Construction Easements (TCE) = 10
Rail companies tend to own property in fee,
including street areas within their right -of -way;
therefore, a Permanent Easement will be obtained
within the Ventura County Transportation
Company right -of -way.
We have assumed one review of each description,
response to comments and preparation of final
descriptions.
Note: Legal descriptions for landscape
easements are not included in this scope.
Negotiations of scope and fee for legal
descriptions for landscape easements will take
place after the City determines the locations of
where landscape easements are required.
Task 3 -M 100% PS &E Submittal
After incorporating review comments from the
95% plan check for the plans, specifications, and
cost estimates for roadway, drainage, utility,
signing /striping, street lighting, traffic signal
a�
City of Moorpark
modification, and structure modification plans, we
will submit Mylars of the plans; a sealed, original
hard copy of the technical specifications; utility
response files; and all calculations and notes
generated by the project.
Task 3 -N Geotechnical Investigation/
Report
Our geotechnical subconsultant, Leighton
Consulting, Inc. (LCI), will perform the following
scope of work that includes field exploration,
laboratory testing, engineering analysis, and
report preparation. The scope of work is intended
to provide geotechnical information for use in the
design and recommendations for the construction
of the street widening and masonry block
soundwalls.
• Review of available existing materials reports
and available in -house geotechnical reports,
aerial photographs, and geology maps
pertinent to the project area.
• Site reconnaissance to observe the current site
conditions and mark boring locations.
• Clearance of underground utilities from
Underground Service Alert and the City prior
to commencement of field exploration.
• Coring, logging, and sampling of
approximately twenty (20) 8 -inch diameter
borings of the subgrade soils at representative
locations along the street sections, extended a
minimum of five (5) feet below the existing
surface. Borings will be backfilled with drill
cuttings and patched with cold asphalt at the
ground surface.
Laboratory testing of representative samples
to determine R- value, soluble sulfate content
of the subgrade soils, and maximum density
and in -situ moisture and density of the
subgrade soils.
Preparation of a report presenting the
findings, conclusions, and recommendations
for subgrade preparation and structural
pavement sections.
TETRA TECH, INC.
Moorpark Avenue Widening Project -7- Ilisglcrfs011wpmisclprop031p001kalSection IVAmended.doc
00016
Task 3 -0 Utility Coordination
We will send copies of the final plans showing
known utilities that are impacted to the utility
owners, requesting final verification of the
existing facilities. A final meeting will be held
with the utility companies to ensure conflicts are
addressed and resolution is documented.
Our utility procedures include forms, meeting
minutes, action item lists, and decision logs
clearly identifying the resolution of
undergrounding and relocation.
Task 3 -P Traffic Management Plan
In order to prevent unreasonable traffic delays
resulting from construction activities, Tetra Tech
will prepare a traffic management plan (TMP) to
maintain acceptable levels of service and safety
during all work activities in the project area. The
TMP will be prepared per the Caltrans TMP
Guidelines and will address the concerns and
requirements of the City, Caltrans, and local
businesses. The TMP will identify traffic impacts
for each stage of construction and provide
mitigation measures and their associated costs.
The TMP for this project will require effective
application of traditional and innovative
mitigation measures such as:
• Public/Business Information Campaign
• Motorist Information Strategies
• Incident Management
• Construction Staging Strategies
• Demand Management
• Alternate Route Strategies
• Contingency Plans
Task 3 -Q Permits
Tetra Tech will assist the City in obtaining the
appropriate permits necessary to construct the
proposed improvements. We will meet, as
necessary, with the appropriate entities who issue
these permits and fill out required forms necessary
ti
City of Moorpark
to obtain these permits. The cost of all permits
will be paid for by the City of Moorpark and is
not included in our Fee Proposal. The following
permits are anticipated:
• National Pollutant Discharge Elimination
System (NPDES) Permit
• UPRR Right -of -Way Entry Permit
• CPUC Crossing Application
• California Regional Water Quality Control
Board Permit
• Caltrans Encroachment Permit
TETRA TECH, INC.
Moorpark Avenue Widening Project -8- llisglcrfs011wpmisclprop031p001kalSection1 V.Amended.doc
000IC2
TETRA TECH, INC.
FEE ESTIMATE - MOORPARK AVENUE WIDENING PROJECT
CITY OF MOORPARK
I
ESTIMATED LABOR HOURS PER CLASSIFICATION
TASK
nESCRIPr10N
r2H01Ii1wr1 Rma�l
SH PNO3F:IT
M MIAGFR
PRO.IF.("r
F.NC.INE }:R
DESIGN
ENGINEER
CAD
)PER
WORD
PKO('
SURVEY
1'IK)K
2-PER
SILKY
1 .REW
PRINCIPAL
S( IF:NTi57'
S( IF'NTISI'
ASSOC
SCIENTIST
TOTAL.
LABOR
}1011RS
TOTAL I
LABOR
POSTS
DIREC'C
COSTS
TO'1'AI,
POST
REMARKS
1155
5125
596
585
S56
SI00
5178
$115
$70
S52
d i%
A8
40
NO
300
$4.200
514.200
SUHTOI'Al.
96
88
40
0
Nit
It
B
0
0
0
100
$.14,200
$33-''00
M-C'
Phaw 1. IOW MaDN
24
40
40
1;2
$11"38()
S11.4A0
56
A
40
40
56
208
526.376
54.700
$11.076
• D .-I foitt Lor Ma m •
Rcuurcllbu('i llleaurm
2
N
24
24
8
66
56.102
16.102
1.1)
Vuhty Im am /(lr,ttdmabnn
2
4
16
N
4
14
51.250
1 -E
R19u .d 14av ldcnuhcablw/hn efts
2
3
16
8
N
16
53
S6.674
1 -F
f'tehlmnu ( "m V
2
N
24
4
18
$1.818
S3.918
I -G
Tratltc He Ht
2
16
40
32 1
16
M6
59.766
$2.500
$1 2?66
' "1'14111c Bata ('ullccbun
1 -11
Prchmmary D,-4c Ra• wr1
4
12
48
16
3
_
108
S11.036
S11,036
1.1
1106c I';vbci r30on (PubhL Mcuun Work >ho 1
4
16
A
16
16
_
60
$5 (rW
SI.000
$6.643
• Rc n ducmm /l)Irw C-t,
1 -3
Orft PSRIPR
16
4X
16
24
_
168
S17..128
SI', „323
1 -K
F-1 PSRAIR
N
3'-
16
8
N
72
57 90)
11
58.904
• Ru .luc6nn/D. -I ('om,
SLRT'O7'AL
58
2311
34J
208
88
48
72
0
1)
0
1026
$109„198
WNW
$118,598
Phw 2 -}9ual Draft Plan
-
_
-
Dnm PS &F Ib5'�: SO -null
5750
$750
• Re m>JucuonlDlr ct t'oets
2•A
Roadway I'lan.i/RolilaDcWd>
A
60
LOA
120
296
$22108
529.308
2 -0
•)ra.,uc Plain /lholi le
4
40
%
108
_
248
S24.016
S24016
2 -I'
U010 Vim,
2
N
12
24
66
56.32: I
56,422
2 -U
11 •mm; and S•n In •Plans
2
N
12
24
66
5642_
t!
%.322
2 -E
Stl-L LrutRm • [4.1
_
1
4
16
10
38
$1.106 I
$1.706
2 -F
Tr 15c S mn I Mdificawm Vw,,,
2
16
40
40
-
98
$9.550
T
$9.550
2 -C.
('nnslrncunn Staeim• anJ'rra(6c lumnd flans
2
8
40
32
_-
I
82
57.870
17.870
2 -fi
Straaurcs MuJlhcmnms ('once Waal flans
8
qt
112
'76
16
292
528.549
S29.538
2 -1
Final (kilt S -A Pml, ons
A
•t0
N
24
_
8U
$8.152
58,152
2 -J
F-1 DrR (lot Fsumale
2
14
16
A
10
$2.794
S2.794
Sl.'RTUl'AL
40
238
Sql
460
38
0
_
0
0
0
0
12%
$126,988
5750
f127,73A
- .
Phm3 -Final B
..-
D'At Fina1 PS &F. 05'b Suhminal)
5750
S750
` R11,101. ntUtret ('om,
-1-,\
Ros, ay I'Ian,OholilcAkuils
4
I6
56
40
116
511.796
SI 1.196
3 -0
Urmna c Plans/Pmhlc
4
24
49
40
I I6
$11.628
511.62'8
34•
Lllda, l'I.In.>
4
16
16
18
51.706
53,706
3 -0
1 Si inn • and Sin mn Plan,
I
2
16
N
27
S2.621
S 21,21
3•F:
SHm11.i •htin g Plans
1
2
1
8
27
52.621
52.621
3-F
Trlfic S, •nal Moddicalion PWn>
2
N
24
16
50
$4,974
54974
3-l;
Con >wcl6n SW nn and T,wOL Cont 1 o1 flans
2
2
16
16
36
$3.456
S1•456
3.1
Dr 4l Fm415 't'13I Rnvuums
4
16
1 16
16
52
S5.052
S5.012
3J
Draft Final('oet F ".umatc
2
4
16
4
_
26
52.570
$2.570
H. ht al w-
4
80
24
88
_
196
521.460
S21.360
34I
Fna1 PS&F: 11004, Submmall
8
16
72
16
A
_
80
38.120
$(5(10
59.620
•Rc mduan•n /DlreLl C-is
3-N
(,wcchnmel T-ol, anon
2
4
4
LO
Sf:04
515.908
$16.942
•Sub - Lct hum and Aim -lca
3 -0
Otda (lxx.hnalion
4
4
8
4
20
52.112
52.112
3-1,
T&fic Manaecmcnl Plan
2
L6
30
32
8
98
59.318
$9.118
3•V
I'Crmn>
N
24
16
12
60
S6.449
56.448
suH,i3O'r.\I.
50
222
320
216
56
88
0
0
0
0
952
S %516
$18,158
$114,674
ES71M, \TF.b'1'OT,U. LABOR ib \SF. HOURS
2.13
81K
1164
884
272
1,16
72
0
0 It
3578
5.167502
f28,11
2
COTAL ESI'1MATPUC'OST
' `
_
,$395,10
0
O
F,
Ca
p e s.I r
TZsk
Trsk 3
355, occ ,-
Exhibit 3
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2002/03 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8040:
MOORPARK AVENUE WIDENING PROJECT [TRAFFIC
MITIGATION FUND (FUND 2002) AND MRA AREA 1
OPERATIONS FUND (FUND 2902)]
WHEREAS, on June 5, 2002, the City Council adopted the Budget
for Fiscal Year 2002/03; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$360,000; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $360,000, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of April, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Cler
Attachment:
Exhibit 'A': Appropriation and Budget Detail
0001A
Resolution No. 2003 -
Exhibit "A"
Revised Appropriations & Budget
For Project 8040: Moorpark Avenue Widening
A. Fund Allocation
B. FY 02/03 Budget Re -Cap
FY 02/031 Appropriationy FY 02/03,
Account Number - Budget ! / (Reduction) BudcLet
• -
2902. 8310. 8040. xxxx ,+ $ 120, 000 t- $ 180,0001 - $ 300, 000`1
r----------------- - - - - -- --------- - - - - -� - _ -._ -_- �_ _ - - -- - - -_ -- - _ --- — —
2002.8310.8040.xxxx $ 120,0001 $ 180,000; $ 300,000;
1 240,000 1 $ 360,000 $ 600,000 1
C. Total Appropriations Re -Cap
Revised] k
FY 02/03; Prior Years; Total
Account Number . t Budget': Expenditures; Appropriations)
F 2501. 8310. 8040. 9640 i -$ 0 j $ 156,708-1-
56, 708 t_ $ 156, 708
Casey Road Improvements
'2902 8310.8040.xxxx j $ 300,000 $ 0 $ 300,000;
2002.8310. 8040-.x- xxx $ 300, 000 $ 0 $ 300, 000 {
i
$600,000 - $ 156,708 $ 756,708 i
D. Distribution of Appropriations to Expense Accounts
i Current; Subjecti Revised
f FY 02/03 Appropriation, FY 02/03
;Account Number Budget;/ (Reduction) Bud et
• _
rxxxx._8310.8040.9601: Design $ 140,000, $ 360,000; $ 500,0001
�xxxx.8310.8040.9610: R -O -W $ 100,00-1 $ 0! $ 100,00-1
xxxx 8310.8040.9640: Const. $ 0 $ 0 $
i xxxx . 8 310.8 0 4 0. 9 6 5 0 : Insp. i $ - - -- -0 _'$___________ _ o �_ $ 0~
$ 240,000 $ 360,000; $ 600,0001
Approved as to form: ab
Q Qo1E S
Current' S
Subject'! R
Revised
C. Total Appropriations Re -Cap
Revised] k
FY 02/03; Prior Years; Total
Account Number . t Budget': Expenditures; Appropriations)
F 2501. 8310. 8040. 9640 i -$ 0 j $ 156,708-1-
56, 708 t_ $ 156, 708
Casey Road Improvements
'2902 8310.8040.xxxx j $ 300,000 $ 0 $ 300,000;
2002.8310. 8040-.x- xxx $ 300, 000 $ 0 $ 300, 000 {
i
$600,000 - $ 156,708 $ 756,708 i
D. Distribution of Appropriations to Expense Accounts
i Current; Subjecti Revised
f FY 02/03 Appropriation, FY 02/03
;Account Number Budget;/ (Reduction) Bud et
• _
rxxxx._8310.8040.9601: Design $ 140,000, $ 360,000; $ 500,0001
�xxxx.8310.8040.9610: R -O -W $ 100,00-1 $ 0! $ 100,00-1
xxxx 8310.8040.9640: Const. $ 0 $ 0 $
i xxxx . 8 310.8 0 4 0. 9 6 5 0 : Insp. i $ - - -- -0 _'$___________ _ o �_ $ 0~
$ 240,000 $ 360,000; $ 600,0001
Approved as to form: ab
Q Qo1E S
D. Distribution of Appropriations to Expense Accounts
i Current; Subjecti Revised
f FY 02/03 Appropriation, FY 02/03
;Account Number Budget;/ (Reduction) Bud et
• _
rxxxx._8310.8040.9601: Design $ 140,000, $ 360,000; $ 500,0001
�xxxx.8310.8040.9610: R -O -W $ 100,00-1 $ 0! $ 100,00-1
xxxx 8310.8040.9640: Const. $ 0 $ 0 $
i xxxx . 8 310.8 0 4 0. 9 6 5 0 : Insp. i $ - - -- -0 _'$___________ _ o �_ $ 0~
$ 240,000 $ 360,000; $ 600,0001
Approved as to form: ab
Q Qo1E S
Approved as to form: ab
Q Qo1E S