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PARKS AND RECREATION COMMISSION
SPECIAL MEETING AGENDA
APRIL 29, 2019
5:30 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER: *** MEETING WILL CONVENE AT CITY HALL LOCATED AT 799
MOORPARK AVENUE, MOORPARK, CALIFORNIA, AT 5:30 P.M. ***
2. ROLL CALL:
3. SPECIAL AGENDA ITEMS:
4. PUBLIC COMMENTS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
7. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Playground Equipment for Country Trail, Miller, Campus Canyon,
Glenwood, Campus, Peach Hill, Tierra Rejada and Mammoth Highlands Parks.
Staff Recommendation: Approve staff recommended playground equipment for
Country Trail Park, Miller Park, Campus Canyon Park, Glenwood Park, Campus
Park, Peach Hill Park, Tierra Rejada Park, and Mammoth Park as presented and
forward recommendation to the City Council. (Staff: Jeremy Laurentowski)
8. CONSENT CALENDAR:
A. Approval of Minutes of the Park and Recreation Commission's Special Meeting
of March 9, 2019. Staff Recommendation: Approve as presented.
9. ADJOURNMENT:
Posted: April 26, 2019
berly Se , Administrative Assistant
JANICE S.PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.mooroarkca.gov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting,including auxiliary aids or services,please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Special Park and Recreation Commission Meeting
April 29, 2019
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of the Special Parks and Recreation Commission Agenda for April 29, 2019.
Executed on this 26th day of April 2019, at Moorpark, California.
/
.erly Se •n
d 11117(7. 2'
dministrat' e Assistant
Parks, Recreation and Community Services Department
ITEM 7.A.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
BY: Chris Ball, Management Analyst
DATE: Special Meeting 4/29/19
SUBJECT: Consider Playground Equipment for Country Trail, Miller, Campus
Canyon, Glenwood, Campus, Peach Hill, Tierra Rejada, and
Mammoth Highlands Parks.
BACKGROUND
On April 2, 2019 staff issued a Request for Proposals (RFP) from qualified playground
equipment manufacturers and/or vendors (Vendors) for the design, provision, and
installation of playground equipment at eight existing City park locations. The type and
quantity of equipment requested varied by location, depending on the needs at each
park. At Country Trail Park, Miller Park, Campus Canyon Park, and Glenwood Park,
which require either full or partial playground equipment replacement, the proposals
were required to stay within a pre-determined budget. At other parks where individual
pieces of equipment are needed, no pre-determined budget limit was prescribed. The
requested equipment and budgets, as specified in the RFP, are summarized below:
Country Trail Park (117011/2 Mountain Trail Street)
Equipment: • Play structure and amenities for ages 2-5
• Play structure and amenities for ages 5-12
• Multiple-bay swing structure accommodating ages 5-15, ages 2-5, and a
"mommy-and-me"style swing
• Amenities for sand play area (including any necessary accessible surfacing)
Budget: $130,000
Miller Park (4530 Miller Parkway)
Equipment: • Play structure and amenities for ages 2-5
• Play structure and amenities for ages 5-12
• Swing structure(s) for ages 2-5 with "mommy-and-me" swing, and ages 5-12
• Amenities for sand play area (including any necessary accessible surfacing)
Budget: $130,000
Parks and Recreation Commission
April 29, 2019 Special Meeting
Page 2
Campus Canyon Park (6970 Campus Canyon Drive)
Equipment: • Play structure, and amenities for ages 2-5
• Play structure and amenities for ages 5-12
• Swing structure(s)for ages 2-5 with "mommy-and-me" swing, and ages 5-12
Budget: $130,000
Glenwood Park (11800 Harvester Street)
Equipment: • Play structure for ages 2-5
Budget: $45,000
Peach Hill Park (13200 Peach Hill Road)
Equipment: • One play amenity for ages 5-12
• Amenities for sand play area (including any necessary accessible surfacing)
Budget: To be proposed by Vendor
Campus Park (6400 Harvard Street)
Equipment: • One swing structure that accommodates both ages 2-5 and ages 5-12
Budget: To be proposed by Vendor
Tierra Rejada Park (11900 Mountain Trail Street)
Equipment: • Two play amenities for ages 5-12
Budget: To be proposed by Vendor
Mammoth Highlands Park (7000 Elk Run Loop)
Equipment: • Two play amenities for ages 5-12
Budget: To be proposed by Vendor
Vendors were invited to submit equipment designs for any or all of the playground
locations identified in the RFP, however, to keep things manageable they were limited
to no more than two designs per park. The RFP required that equipment designs meet
the requirements of the Americans with Disabilities Act (ADA), and utilize International
Playground Equipment Manufacturers Association (IPEMA) certified equipment that
meets or exceeds all federal and state guidelines, and conforms to the playground-
related technical standards set by the American Society of Testing Materials
International (ASTM) and the U.S. Consumer Products Safety Commission. Vendors
were encouraged to propose unique play equipment with engaging features and high
play value that will encourage physical activity and enhance motor skill development.
It is important to note that this purchase and installation of playground equipment will be
conducted in conjunction with other play area modifications at a number of the parks.
At Country Trail Park, Miller Park, and Campus Canyon Park these modifications
include demolition and removal of all existing playground equipment, removal of existing
playground surfacing and sand, installation of ADA compliant ramps, and installation of
ADA compliant engineered wood fiber (EWF) surfacing. Modifications at Glenwood
Parks and Recreation Commission
April 29, 2019 Special Meeting
Page 3
Park include removal of the play structure for ages 2-5 and the playground sand,
installation of ADA compliant ramps, and installation of ADA compliant EWF surfacing.
Sand play areas will be created at Country Trail Park, Miller Park, and Peach Hill Park.
At Campus Park the swing set will be removed and the sand surfacing replaced with
EWF. All of this work will be performed by a separate General Contractor that the City
will hire through a separate RFP process. The selected playground equipment
Vendor(s) will be required to coordinate the installation of the playground equipment
with the City's General Contractor to minimize the duration of playground closures.
DISCUSSION
Responsive proposals were received from five Vendors; Great Western Installations Inc.
(Great Western), RecWest Outdoor Products Inc. (RecWest), Pacific Play Systems
(Pacific Play), Micon Construction Inc. (Micon), and Dave Bang Associates Inc. (Dave
Bang). Since Vendors were free to design equipment for any of the eight park
locations, not all proposals included designs for all park locations. Each proposal did
include a summary page indicating how many designs were included, and the cost of
each design. These proposal summaries are included in Attachment 1 for reference.
Each proposal also included detailed illustrations for each design. Attachment 2
presents a representative sample of these design illustrations from each of the
proposals. For ease of review, the designs have been sorted and organized in
Attachment 2 by park location to correspond with the proposal summary layout.
Staff has reviewed the proposals and determined that generally all meet the minimum
requirements for consideration. The evaluation criteria as specified in the RFP included
criteria such as originality and creativity, safety, accessibility, overall play value,
durability, and ability to meet established budgets. Staff ranked the designs to
determine a top Vendor/design for recommendation to the Parks and Recreation
Commission. These recommendations are discussed below. In each case, staff will
work with the individual Vendors to set a final color scheme appropriate for the location:
Country Trail Park: The scope of work in this park calls for the replacement of all
existing playground equipment and the addition of sand play amenities. The
recommended option for this location is Great Western: Option 2. Staff appreciated the
unique design and multi-tiered play areas that promote climbing and manual dexterity
on both the age 2-5 and age 5-12 play structures, as well as the multi-user spinner and
swing features. This design also provides backhoe diggers and a play table for the
sand play area. Among the alternate designs, RecWest: Option 1 and Dave Bang:
Option 1 significantly exceeded the established budget and were not considered.
Miller Park: The scope of work in this park calls for the replacement of all existing
playground equipment and the addition of sand play amenities. The recommended
option for this location is RecWest: Option 1. The 50-foot zip-line would add a unique
Parks and Recreation Commission
April 29, 2019 Special Meeting
Page 4
feature that is not currently available at any City park. Staff also liked the quantity and
variety of net and traditional play elements the multi-level age 5-12 play structure, the
comprehensive swing structure, and the variety of traditional play and sensory elements
in the 2-5 play area.
Campus Canyon Park: The scope of work in this park calls for the replacement of all
existing playground equipment. The recommended option for this location is Pacific
Play: Option 1. Staff appreciated the wide variation in features included on the age 5-12
structure, the multi-level activities on the age 2-5 structure, and the comprehensive
swing structure.
Glenwood Park: The scope of work in this park calls for the replacement of the ages
2-5 structure. The recommended option for this location is the age 2-5 structure from
Pacific Play: Option 2 for Country Trail Park. Although this option was not among those
presented for this location, staff feels that this would be a good location for this fully
accessible play structure. The structure would fit the existing space and provide a multi-
level play option for children of all abilities. The design also complements the other
existing play equipment at the park. Among the other proposed designs, the options
from RecWest and Dave Bang significantly exceeded the available budget and were not
considered.
Campus Park: The scope of work in this park calls for the replacement of the existing
swing structure. The recommended option for this location is Pacific Play: Option 1,
with the substitution of one bucket swing with one belt swing for older children. Staff
recommends keeping a traditional swing option at this park, and therefore is
recommending the most cost effective option among the two traditional swing designs
submitted.
Peach Hill Park: The scope of work in this park calls for the installation of a new play
amenity adjacent to the age 5-12 structure, and the addition of sand play amenities.
The recommended option for this location is RecWest: Option 2. Staff feels that this
spinning climber would add a unique play item not available at any other City park.
Staff would work with the vendor to add sand play features as none were included with
this design.
Tierra Rejada Park: The scope of work in this park calls for the installation of two new
play amenities adjacent to the age 5-12 structure. The recommended option for this
location is Great Western: Option 1. Staff feels these unique climbing features would
complement the existing play structure and other features at the park.
Mammoth Highlands Park: The scope of work in this park calls for the installation of
two new play amenities in the age 5-12 play area. The recommended option for this
location is RecWest: Option 2. Staff feels that the climber and spinner features would
Parks and Recreation Commission
April 29, 2019 Special Meeting
Page 5
complement the existing park play features and provide a comparable replacement for
the prior equipment that was recently removed.
FISCAL IMPACT
A total of $510,545 from the Equipment Replacement Fund (3003) is included in the FY
18/19 budget for playground equipment replacement at parks designated in the RFP.
The total estimated cost of the designs recommended by staff is approximately
$559,000, which would require a budget amendment allocating approximately $48,500
from Fund 3003 to complete the work.
STAFF RECOMMENDATION
Approve staff recommended playground equipment for Country Trail Park, Miller Park,
Campus Canyon Park, Glenwood Park, Campus Park, Peach Hill Park, Tierra Rejada
Park, and Mammoth Highlands Park as presented and forward recommendation to the
City Council.
Attachments:
1. Proposal Summary Forms
2. Equipment Designs
a. Country Trail Park
b. Miller Park
c. Campus Canyon Park
d. Glenwood Park
e. Campus Park
f. Peach Hill Park
g. Tierra Rejada Park
h. Mammoth Highlands Park
MINUTES OF THE SPECIAL PARKS AND RECREATION COMMISSION
MEETING AND SEMI-ANNUAL PARK TOUR
Moorpark, California March 9, 2019
A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was
held on March 9, 2019 at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Estrella called the meeting to order at 10:04 A.M.
2. ROLL CALL:
Present: Commissioners Gunning, Morgan and Thompson and Vice
Chair Norwalt and Chair Estrella.
Staff Present: Jeremy Laurentowski, Parks and Recreation Director and
Kimberly Sexton, Administrative Assistant.
3. PUBLIC COMMENT:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
None.
6. PRESENTATION/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff toured and
discussed the following parks in the order listed below.
1. Glenwood Park
The Commission and staff toured the park and discussed
upcoming projects to include a new climbing structure, engineered
wood fiber surfacing, a ramp, and ADA compliant concrete.
Minutes of the Special Park and Recreation Commission Meeting
Moorpark, California Page 2 March 9, 2019
2. Arroyo Vista Park
The Commission and staff toured the park and discussed options
for potentially expanding the park to hold additional fields, a dog
park or water feature.
3. Country Trail Park
The Commission and staff toured the park and discussed the
upcoming installation of new play equipment, a trail in and around
the meadow and seating.
4. Peach Hill Park
The Commission and staff toured the park and discussed the
potential of installing ADA compliant playground equipment when it
is time to replace the current equipment.
5. 80 Acre Property
The Commission and staff toured the park and discussed
the Santa Monica Mountain Conservatory's role in developing the
park and the potential for a trail from the property connecting to
both Thousand Oaks and the Wildwood Regional Park area.
6. Miller Park
The Commission and staff toured the park and discussed a
current project which includes replacing the playground
equipment.
7. Campus Canyon Park
The Commission and staff toured the park and discussed a
current project to replace the current sand with wood fiber and
install new playground equipment that could include wheelchair
accessible swings or adult /child swings.
8. Campus Park
The Commission and staff toured the park and discussed the
potential of removing or replacing the restroom and install
additional lighting.
Minutes of the Special Park and Recreation Commission Meeting
Moorpark, California Page 3 March 9, 2019
The Commission and staff discussed the upcoming Parks Master
Plan and the potential for aligning future capital improvement
projects with it.
B. Consider the Fiscal Year 2018-2019 Mission Statement, Priorities, Goals and
Objectives. Staff Recommendation: Receive and file report.
Mr. Laurentowski delivered the report.
There were no speakers.
Staff and Commissioners discussed the Goals and Objectives for Fiscal
Year 2018-2019.
MOTION: Commissioner Morgan moved and Vice Chair Norwalt
seconded a motion to receive and file the report. The motion carried by
unanimous voice vote.
7. CONSENT CALENDAR:
A. Approval of Minutes of the Park and Recreation Commission's Regular
Meeting of February 4, 2019. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Gunning moved and Commissioner Thompson
seconded a motion to approve the consent calendar. The motion carried by
unanimous voice vote.
10. ADJOURNMENT:
MOTION: Chair Estrella adjourned the meeting at 1:32 P.M.
APPROVED:
George Estrella, Chair
ATTEST:
Kimberly Sexton, Administrative Assistant