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LIBRARY BOARD REGULAR MEETING AGENDA
August 13, 2019
6.00 p m
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA.
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS'
8. PRESENTATIONS/ACTION/DISCUSSION
A. Consider the Library Board Ad Hoc Committee Report. Staff Recommendation:
Provide feedback to Ad Hoc Committee members and receive and file the report.
9. CONSENT CALENDAR:
A. Approval of Minutes from the Joint Meeting of the City Council and Library Board's
Meeting of 04/10/2019. Staff Recommendation: Approve the minutes as presented.
B. Approval of Minutes from the Library Board's Regular Meeting of 07/09/2019. Staff
Recommendation. Approve the minutes as presented.
10 ADJOURNMENT
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belly Se .n, Administrative Assistant
Posted: August 8, 2019
JANICE S PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
August 13, 2019
Page 2
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.qov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805) 517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Regular Library Board Meeting Agenda
August 13, 2019
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of Regular Meeting of the Library Board for August 13, 2019.
Executed this 8th day of August 2019, at Moorpark, California.
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.•/Ma
mberly - on
Administr:tive Assistant
Parks, Recreation and Community Services Department
ITEM: 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Candice Sunseri, President Pro-Tern
Linda Goble, Board Member
DATE: 08/13/2019 Regular Meeting
SUBJECT: Consider the Library Board Ad Hoc Committee Report
DISCUSSION
The Library Board Ad Hoc Committee Status report for August is attached for your
review.
STAFF RECOMMENDATION
Provide feedback to Ad Hoc Committee members and receive and file the report.
City of Moorpark Library Board
Ad Hoc Committee Report
August 2019
Committee Members
> Candice Sunseri — Moorpark Library Board member
> Linda Goble — Moorpark Library Board member
Previous Month Activities and Accomplishments
> Moorpark Library Board appointed Ad Hoc Committee members Candace
Sunseri and Linda Goble
➢ An initial meeting with City Staff (Jeremy Laurentowski and Jessica Sandifer)
was held
> Candace and Linda had a meeting to conduct initial planning
> An ad hoc committee meeting was held with The Moorpark Friends of the
Library (MFOTL) Board members Diana Fowler (President) and Donna Pugh
to discuss coordinating efforts to raise funds.
> The overall purpose of the Ad Hoc Committee was drafted for review.
The purpose of the ad hoc committee is to raise funds to support equipping
the planned new Moorpark City Library
Planned Activities
➢ Ad hoc committee will review documented purpose and suggestion to
coordinate with the MFOTL with the full Moorpark Library Board and get
their feedback and approval
> The MFOTL Board members will review suggestion to coordinate with the
ad hoc committee with their full Board and get their feedback and approval
> Schedule and conduct a follow up meeting between the ad hoc committee,
Diana and Donna to review the 2 Board positions and discuss next steps
> Define a process for the committee and the MFOTL to work together for a
common fund raising purpose
o How to organize as a joint committee
Page 1 of 2
City of Moorpark Library Board
Ad Hoc Committee Report
August 2019
o How to use volunteers
o How to manage funds raised - making use of the fact that the MFOTL
is already an established non-profit organization
o Develop a single consistent message that all committee members
and volunteers will use
> Draft a list of ideas for fund raising
o Community Events —these events will raise funds and raise
awareness of the library project
o Grants
o Direct Appeals
> Begin list of specific library needs (e.g. furniture, materials, electronics)
➢ Draft a plan to present to community service organizations with a goal of
optimizing outreach and soliciting support
Submitted by,
Candice Sunseri
Linda Goble
Page 2 of 2
Item: 9.A.
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY BOARD
Moorpark, California April 10, 2019
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
Wednesday, April 10, 2019, at 7.00 p.m. at the Moorpark Community Center located at
799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council meeting to order at 7:15 p.m.
President McGregor called the Library Board meeting to order at 7:15 p.m.
2. THE PLEDGE OF ALLEGIANCE:
President McGregor led the Pledge of Allegiance.
3. ROLL CALL:
Library Board: Board Members Goble, Rios, Sunseri and
President McGregor.
Absent: Board Member Landry.
City Council: Councilmembers Enegren, Mikos, Pollock,
Simons, and Mayor Parvin.
Staff Present: Troy Brown, City Manager; Deborah
Traffenstedt, Assistant City Manager/City
Clerk; Jeremy Laurentowski, Parks and
Recreation Director; Jessica Sandifer,
Community Services Manager; Atanas
Beltchev, Information Systems Manager;
Police Chief Victor Fazio, Sheriffs Department;
and Blanca Garza, Deputy City Clerk.
4. PUBLIC COMMENT:
None.
Minutes of the City Council and Library Board
Moorpark, California
Page 2 April 10, 2019
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Review of Mission Statement, Priorities, Goals and Objectives for
Fiscal Year 2017/2018 and 2018/2019. Staff Recommendation: Direct staff
as deemed appropriate.
Mr. Brown gave a brief oral report.
There were no speakers.
The City Council and Library Board discussed: 1) Fundraising to add to
the Library's collection; 2) Various successful events that have taken place
at the Library and the use of social media; 3) Design of the future City
Library; 4) The status of the Civic Center Master Plan; and 5) Soliciting
community input for design of the new Library.
On behalf of the City Council, Mayor Parvin thanked the Library Board for
their service and for all they do for the community.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President McGregor
adjourned the Library Board meeting at 7:29 p.m.
Janice S. Parvin, Mayor
David Landry, President
ATTEST:
Ky Spangler, City Clerk
ITEM: 9.B.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark Community Center July 9, 2019
A Regular Meeting of the Library Board of the City of Moorpark was held on July 9, 2019 in the
Community Center of said City located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
President Pro Tem Landry called the meeting to order at 6:10 p.m.
The City Clerk Administered the Oath of Office to the newly appointed Library Board
members Laura Burnett and Bernadette Mc Dowell.
2. PLEDGE OF ALLEGIANCE:
Board Member Burnett led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Burnett, Goble, Mc Dowell, Sunseri and President
Pro Tern Landry.
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of President and President Pro Tern.
Board Member Sunseri nominated and Board Member Goble seconded a motion
to select David Landry as President of the Library Board. The motion
carried by unanimous voice vote.
President David Landry nominated and Board Member Goble seconded a motion
to approve Candice Sunseri as President Pro Tern of the Library Board. The
motion carried by unanimous voice vote.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
Board Member Landry announced an upcoming library event, Billy Bonkers, a magician
performing on July 15, 2019 at 3:00 p m.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Board Ad Hoc Committee to Explore Fundraising Options for
New Library. Staff Recommendation: Select two library board members to
serve on the Ad Hoc Committee (Staff: Jeremy Laurentowski)
Jeremy Laurentowski gave the report.
There were no speakers.
Board Member Goble and President Pro Tem Sunseri volunteered to be on the
Library Board Ad Hoc Committee to explore fundraising options for the new
library.
Board members and staff discussed placing a standing item on the library board
agenda for the Ad Hoc Committee to report back to the library board and staff.
MOTION: The motion passed by unanimous consensus.
B. Consider the Library Quarterly Report for Fourth Quarter Fiscal Year 2018-2019.
Staff Recommendation. Receive and file report. (Staff: Christine Conwell)
Christine Conwell gave the report.
There were no speakers.
Board members and staff discussed ways in which the Library could become
a creator of content such as videos, virtual classes and podcasts in addition to
being a curator of content.
MOTION: Board Member Goble moved and Board Member Mc Dowell seconded a
motion to receive and file the report. The motion carried by unanimous voice vote.
9. CONSENT CALENDAR:
MOTION: President Pro Tem Sunseri motioned and Board Member Mc Dowell seconded a
motion to approve the Consent Calendar. The motion carried by unanimous voice vote.
A. Consider the Moorpark Friends of the Library Report for April through June 2019.
Staff Recommendation: Receive and file report.
B. Approval of Minutes from Library Board's Regular Meeting of February 12, 2019.
Staff Recommendation: Approve the minutes as presented.
C. Approval of Minutes from Library Board's Regular Meeting of March 12, 2019.
Staff Recommendation: Approve the minutes as presented.
D. Approval of Minutes from Library Board's Regular Meeting of May 14, 2019.
Staff Recommendation: Approve the minutes as presented.
10. ADJOURNMENT:
President Landry adjourned the meeting at 6:57 P.M.
David Landry, President
Kimberly Sexton, Administrative Assistant